School Board Name

[SCHOOL BOARD NAME]

Full-Day Kindergarten: Integrated Before- and After- School Program

Parent and Guardian Information Package

of 9 Table of Contents

Overview of the Program...... 3 Staff...... 3 Program Content...... 3 Program Information...... 3 Hours of Operation...... 3 Arrival and Pick-Up...... 3 Program Closure Dates...... 3 School Closures due to Inclement Weather...... 3 Program Absence...... 3 Withdrawing a Child from the Before- and After-School Program...... 3 Fees...... 3 Program Fees...... 3 Registration Deposit...... 3 Payment of Fees...... 3 Late Pick-Up Fees [OPTIONAL – IF THE BOARD DOES NOT CHARGE LATE FEES, DELETE THIS SECTION]...... 3 Financial Assistance...... 3 Tax Receipts...... 3 Health and Safety...... 3 Nutrition...... 3 Illness and Medical Conditions...... 3 Medication Authorization...... 3 Emergency Contact and Alternate Pick-Up Information...... 3 Updated Parent Information – Change of Information...... 3 Accident / Incident Reports...... 3 More Information...... 3

of 9 Overview of the Program

The [INSERT NAME] School Board is pleased to offer an integrated, before- and after-school program for four- and five-year-olds [INCLUDE OLDER CHILDREN WHERE THE BOARD OPERATES A PROGRAM FOR THEM] enrolled in full-day kindergarten [EXPAND THIS SECTION AS NEEDED WHERE THE PROGRAM IS OPERATED FOR PUPILS IN OTHER GRADES].

This program is designed to provide families who require care for their children beyond school hours with a seamless day and provide children with more opportunities to learn and grow.

The integrated before- and after-school program complements what happens during the regular school day. Students remain on the school premises so they are able to stay in a familiar location the whole day.

Programs before and after school hours are led by early childhood educators (ECEs) who are registered members of the College of Early Childhood Educators.

Program Content

The program content for the before- and after-school program is integrated with what happens during the regular school day. When planning activities for the before- and after-school program, ECEs use the draft Extended-Day Program – Full-Day Early Learning – Kindergarten Program developed by the Ministry of Education, or a similar document such as Early Learning for Every Child Today. The Extended-Day Program complements the play-based curriculum that teachers and ECEs use to plan activities and lessons during the core school day. The program includes a mix of activities including quiet reading time, activities in the gym or outside, and creative play in the classroom [THE BOARD MAY WISH TO INCLUDE OTHER DETAILS SPECIFIC TO ITS PROGRAM].

Program Information

For the [INSERT YEAR] school year, the before- and after-school program runs from [INSERT FIRST DAY OF PROGRAM] to [INSERT LAST DAY OF PROGRAM].

[INDICATE THE BOARD’S POLICIES WITH RESPECT TO REGISTRATION, INCLUDING DATES]

[IF PART-TIME ATTENDANCE IS AN OPTION, INDICATE SO HERE]

of 9 [IF THE PROGRAM OPERATES ON STATUTORY HOLIDAYS, PD DAYS AND SCHOOL BREAKS WITHIN THE SCHOOL, INDICATE THIS HERE]

[IF THE PROGRAM OPERATES DURING THE SUMMER, INDICATE THIS HERE]

[IF THE PROGRAM DOES NOT OPERATE ON NON-INSTRUCTIONAL DAYS AND/OR IN THE SUMMER, INDICATE ALTERNATIVE CHILD CARE OPTIONS HERE]

[BOARD NAME]’s before- and after-school program is inclusive of all students, including those with special education needs.

Hours of Operation

[INDICATE START AND FINISH TIMES FOR BEFORE SCHOOL PROGRAMS – E.G. 7:00 A.M. – THE START OF THE SCHOOL DAY]

[INDICATE START AND FINISH TIMES FOR AFTER SCHOOL PROGRAMS – E.G. THE END OF THE SCHOOL DAY TO 6:00 P.M.]

Program hours may vary across schools. Please contact your local school for more information on program hours.

[BOARDS MAY WISH TO INCLUDE BELL TIMES WHERE APPROPRIATE]

Arrival and Pick-Up

[INDICATE THE BOARD’S POLICY FOR DROP-OFFS AND PICK-UPS]

Please make sure program staff are aware of any alternate pick up arrangements for a child. In the interest of safety, no child will be released to an individual without prior consent from the parent/guardian.

Children must be picked up from the program by a parent, guardian or other individual that a parent or guardian has identified.

[INCLUDE ANY ADDITIONAL REQUIREMENTS A BOARD MAY HAVE WITH RESPECT TO ALTERNATIVE PICK-UP ARRANGEMENTS, SUCH AS A REQUIREMENT FOR WRITTEN CONSENT FROM PARENTS]

[INDICATE THE BOARD’S PROTOCOL FOR SITUATIONS WHERE A CHILD HAS NOT BEEN PICKED UP AND THE PARENT HAS NOT CONTACTED THE SCHOOL]

of 9 Program Closure Dates

[INDICATE DAYS WHEN THE PROGRAM WILL BE CLOSED – E.G. STATUTORY HOLIDAYS, SCHOOL BREAKS]

[INCLUDE ADDITIONAL BOARD-SPECIFIC POLICIES ON HOLIDAYS AND SCHOOL CLOSURES WHERE APPROPRIATE]

School Closures due to Inclement Weather

During the school year, it may be necessary to close schools due to inclement weather. This decision is made prior to [INSERT TIME] and communicated to radio stations/television stations by [INSERT TIME].

[IF THE BOARD USES ADDITIONAL OR ALTERNATE MEANS TO COMMUNICATE WEATHER RELATED SCHOOL CLOSURES TO PARENTS, PROVIDE DETAILS HERE – E.G., THE BOARD’S WEBSITE, EMAIL NOTIFICATION, ETC.]

[LIST LOCAL RADIO AND TELEVISION STATIONS THAT BROADCAST SCHOOL CLOSURES]

If schools are closed due to inclement weather, programs before- and after-school hours will be cancelled. Consistent with existing child care practices, a refund will not be offered for these closures.

Program Absence

[INDICATE WHOM PARENTS MUST NOTIFY IF A CHILD IS TO BE ABSENT FROM EITHER THE BEFORE- OR AFTER-SCHOOL PROGRAM].

[LIST CONTACT INFORMATION FOR INFORMING STAFF OF A CHILD’S ABSENCE]

[INCLUDE ADDITIONAL BOARD-SPECIFIC POLICIES ON PROGAM ABSENCES WHERE APPROPRIATE]

Withdrawing a Child from the Before- and After-School Program

[INCLUDE THE BOARD’S POLICY ON WITHDRAWAL FROM THE PROGRAM]

of 9 Fees

Program Fees

Program rates for the [INSERT YEAR] school year are as follows:

Before School Program: [INSERT FEE AMOUNT] After School Program: [INSERT FEE AMOUNT] Before- and After-School Program: [INSERT FEE AMOUNT]

[IF THERE IS PART-TIME RATE, INDICATE SO HERE]

[IF THERE IS A RATE FOR SUMMER PROGRAMS, INDICATE SO HERE]

Actual daily fees may vary from school to school, depending on the duration of the before and/or after school portions of the program at each school. Please contact your local school for specific information on program rates [ALTERNATIVELY, THE BOARD MAY WISH TO INCLUDE A LIST OF SITE SPECIFIC FEES].

Registration Deposit [OPTIONAL – IF THE BOARD DOES NOT REQUIRE A DEPOSIT, DELETE THIS SECTION]

The [INSERT BOARD NAME] requires a registration deposit of [INSERT AN AMOUNT UP TO TWO WEEKS WORTH OF PROGRAM FEES] to secure a child’s space in the before- and after-school program.

The registration deposit is due by [INSERT DATE].

In the event that a child’s enrolment is cancelled before the first day of the program, the deposit will be refunded less a $50 administration fee. [NOTE: $50 IS THE MAXIMUM AMOUNT; A BOARD MAY HAVE A LOWER NON-REFUNDABLE AMOUNT OR MAY REFUND THE DEPOSIT IN ITS ENTIRETY]

[BOARDS ARE ENCOURAGED TO WAIVE DEPOSITS FOR FAMILIES RECEIVING SUBSIDY. IN LIEU OF DEPOSITS, A BOARD COULD REQUEST CONFIRMATION OF THE RECEIPT OF SUBSIDY FROM THE RELEVANT CONSOLIDATED MUNICIPAL SERVICE MANAGER OR DISTRICT SOCIAL SERVICES ADMINISTRATION BOARD]

In the event that the before- and after-school program does not operate, the deposit will be fully refunded.

of 9 Payment of Fees

[INDICATE HOW PARENTS ARE TO PAY FEE – E.G., CREDIT CARD, PRE-AUTHROIZED DEBIT, ETC.]

[INDICATE WHEN FEE PAYMENTS ARE DUE]

[INDICATE THE BOARD’S POLICY WITH RESPECT TO ARREARS]

[INDICATE A STAFF CONTACT PERSON FOR FEE AND PAYMENT RELATED INQUIRES]

[IF THE BOARD HAS POLICY REGARDING NON-SUFFICIENT FUNDS, INDICATE IT HERE]

Late Pick-Up Fees [OPTIONAL – IF THE BOARD DOES NOT CHARGE LATE FEES, DELETE THIS SECTION]

[INDICATE WHEN CHILDREN ARE TO BE PICKED UP]

[INDICATE THE AMOUNT OF THE LATE FEE]

[PROVIDE DETAIL ON THE BOARD-SPECIFIC LATE FEE POLICY – E.G., IF THE LATE FEE IS INCREASED IN RELATION TO HOW MANY MINUTES PAST CLOSING TIME OF THE PARENT’S ARRIVAL]

[INDICATE HOW PARENTS ARE TO PAY LATE FEES]

Financial Assistance

Financial assistance for programs before- and after-school hours is available to families who are working, attending school, or looking for work.

For further information and to determine eligibility, please contact [INSERT APPROPRIATE CONTACT INFORMATION HERE].

Tax Receipts

[INDICATE HOW PARENTS ARE TO OBTAIN TAX RECEIPTS FOR PROGRAM FEES, INCLUDING STAFF CONTACT INFORMATION WHERE APPROPRIATE]

of 9 Health and Safety

[INCLUDE GENERAL INFORMATION ON THE BOARD’S HEALTH AND SAFETY PROTOCOLS AND PROCEDURES]

[INCLUDE INFORMATION ON THE BOARD’S POLICY REGARDING STUDENT CONDUCT AND BEHAVIOUR – E.G., BULLYING]

Nutrition

[BOARDS MAY WISH TO PROVIDE DETAILS ABOUT SNACKS]

[THE BOARD MAY WISH TO INDICATE HOW IT PLANS TO ACCOMMODATE DIETARY RESTRICTIONS RELATED TO MEDICAL OR RELIGIOUS REASONS]

Parents/guardians must provide a written list of food restrictions and/or allergies to the program staff before a child begins the program.

Illness and Medical Conditions

In order to prevent the spread of illness, it is recommended that a child be kept at home if he/she shows signs of illness.

If a child develops symptoms of illness while attending the before- and after-school program, the program staff will contact the parents/guardians or a pre-arranged alternate person (see section on emergency contact and alternate pick-up information).

In the event the parents/guardians cannot be reached, program staff will contact the emergency contacts listed on the child’s registration form.

[INCLUDE BOARD-SPECIFIC POLICIES ON ILLNESS AND MEDICAL CONDITIONS WHERE APPROPRIATE]

Medication Authorization

Program staff may administer medication only when parents/guardians provide written authorization. All medication must be kept in the original, labelled container and dated within the last month. Parents/guardians must sign the medical authorization sheet for each occasion [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].

of 9 Program staff will not administer over the counter drugs unless accompanied by a doctor’s note [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].

The note must state the dosage and reason for administration [IF A BOARD HAS A DIFFERENT POLICY, IT SHOULD BE INDICATED HERE].

[INCLUDE BOARD-SPECIFIC POLICIES ON MEDICAL AUTHORIZATION WHERE APPROPRIATE]

Emergency Contact and Alternate Pick-Up Information

[INCLUDE INFORMATION ON HOW PARENTS ARE TO PROVIDE EMERGENCY CONTACT AND ALTERNATE PICK-UP INFORMATION – E.G., PROGRAM REGISTRATION FORM]

[INDICATE THE BOARD’S POLICY WITH RESPECT TO ALTERNATIVE PICK-UPS]

Updated Parent Information – Change of Information

Please notify the program staff of any changes to work information, telephone numbers, address and the list of authorized persons allowed to pick up the child from the program.

Change of information may also include alterations to custody agreements. Please ensure that the program staff have a copy of the most up to date paperwork for the child’s file.

Accident / Incident Reports

[INDICATE THE BOARD’S POLICY WITH RESPECT TO REPORTING ACCIDENTS AND INCIDENTS]

[INDICATE BOARD CONTACT FOR ACCIDENT AND INCIDENT REPORTS]

More Information

[INDICATE KEY CONTACT INFORMATION AND/OR LINK TO BOARD WEBSITE FOR FURTHER INFORMATION ON THE PROGRAM]