<p>Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Purpose Project Systems Overview and Reporting - Project Creation and Management</p><p>Use this procedure to run a report that displays the actual cost, commitments, and planned amounts for specified WBS elements.</p><p>Trigger</p><p>Perform this procedure when you need to compare the actual costs and commitments to a specific plan version.</p><p>Prerequisites</p><p>The WBS element must exist in the system for which a report is generated.</p><p>Menu Path</p><p>Use the following menu path to begin this transaction:</p><p> Select Information Systems Project System Financials Costs Plan-Based By Cost Element Actual/Commitment/Total/Plan in CO Area Currency to go to the Actual/Comm/Total/Plan in COAr Crcy: Selection screen.</p><p>Transaction Code</p><p>S_ALR_87013542</p><p>Helpful Hints</p><p> This report can be exported to a local file or printed and then sent to a Project Manager if there are requests for this information.  The report displays a breakdown of commitments by purchase requisitions, purchase orders, and funds reservation.  The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).  On certain screens you may have to scroll to view some data entry fields. Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Procedure</p><p>1. Start the transaction using the menu path or transaction code.</p><p>2. Perform one of the following: If the Enter profile window Go To Appears Step 3 Does not appear Step 5</p><p>Enter profile</p><p>3. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>Database prof. Required Key identifying a profile for selecting data from the database; This is the Project information system profile. Example: 000000000001</p><p>4. Click .</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 2/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Actual/Comm/Total/Plan in COAr Crcy: Selection</p><p>5. As required, complete/review the following fields:</p><p>Field R/O/C Description</p><p>WBS Element Required Work Breakdown Structure Element Example: 98052A10</p><p>Enter the WBS element or range of WBS elements that you wish to group or choose them from the dropdown box. The wildcard character * can be used as well to select all WBS elements.</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 3/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Field R/O/C Description</p><p>Unlabeled field (to the Optional This is the WBS Element to field right of the WBS Element field) Example: 98052A40</p><p>Use this field to enter a range of WBS elements. Click to select multiple WBS elements. If wildcard was used, this field can be left blank.</p><p>Controlling Area Required Self-contained organizational unit for cost accounting Example: UC</p><p>Plan Version Required Contains a one or two alphanumeric key that differentiates between scenarios in an organizational plan Example: 0</p><p>Enter the plan version for this project. This field defaults with 0.</p><p>From Fiscal Year Required Beginning value to be entered when specifying a range of fiscal years Example: 2002</p><p>Enter the beginning fiscal year for the range of years you wish to display.</p><p>To Fiscal Year Required Ending value to be entered when specifying a range of fiscal years Example: 2005</p><p>Enter the ending fiscal year for the range of years you wish to display.</p><p>From Period Required Beginning value to be entered when specifying a range Example: 1</p><p>Enter the beginning period for the range of periods you wish to display.</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 4/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Field R/O/C Description</p><p>To Period Required Ending value to be entered when specifying range Example: 12</p><p>Enter the ending period for the range of periods you wish to display.</p><p>6. Click .</p><p>Act/Com/Total/Plan</p><p>7. Review the displayed information.</p><p>You must use the scroll bars to view all fields.</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 5/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>8. Perform one of the following: If You Want To Then Go To Click on the project or WBS element in the View project details Variation: Object section for which you Step 9 want to view details.</p><p>Exit this transaction Click . Step 18</p><p>Act/Com/Total/Plan (2)</p><p>9. Review the displayed information.</p><p>The screen and fields displayed will vary according to your selection in Step 8.</p><p>10. Perform one of the following:</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 6/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>If You Want To Then Go To Double-click the displayed value for which View additional details Step 11 you want to view details.</p><p>Exit this transaction Click . Step 18</p><p>Display Actual Cost Line Items for Projects</p><p>11. Review the displayed information.</p><p>The screen and fields displayed will vary according to your selection in Step 10.</p><p>12. Perform one of the following: If You Want To Then Go To Double-click the displayed value for which View additional details Step 13 you want to view details.</p><p>Exit this transaction Click . Step 18</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 7/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Document Overview - Display</p><p>13. Review the displayed information.</p><p>The screen and fields displayed will vary according to your selection in Step 12.</p><p>14. Click .</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 8/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Display Actual Cost Line Items for Projects (2)</p><p>15. Click .</p><p>Display Actual Cost Line Items for Projects (3)</p><p>16. Click .</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 9/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Act/Com/Total/Plan (3)</p><p>17. Click .</p><p>Exit Report</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 10/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>18. Click .</p><p>Actual/Comm/Total/Plan in COAr Crcy: Selection (2)</p><p>19. Click until you return to the SAP Easy Access screen.</p><p>20. You have completed this transaction.</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 11/12 Ver: © University of Cincinnati Work Instruction Functional Area: Project Systems Run Plan Comparison Report</p><p>Result</p><p>You have created a report that displays the actual cost, commitments, and planned amounts for specified WBS elements.</p><p>Comments</p><p>None</p><p>06_PS_S_ALR_87013542_Run Plan 11/17/2017 CompariReport_0_ProjectSystems_02.udc 12/12 Ver: © University of Cincinnati </p>