<p> NIMS TRAINING TRACKER TUTORIAL</p><p>Introduction</p><p>The following are the basic steps to use the Training Tracker: 1. Create course 2. Create session(s) for the course(s) 3. Add employee(s): most employees have already been added 4. “Check-off” which employees have completed the course 5. View/print report </p><p>LOGIN</p><p>1. Logon: http://www.laoem.org/OEM/ 2. Enter ID and Password (click on <register> if you do not have an EMIS account or click on <Forgot Password> if you are registered but forgot your password)</p><p>ID Password</p><p>3. Click on <Applications> tab 4. Click on <TTS> icon to enter program Applications Tab</p><p>Training Tracker “TTS”</p><p>USERS MANUAL User’s Guide 1. Click on <Quick Guide> for users manual Program Overview</p><p>There are 5 main components to this program:</p><p>1. Courses: add new courses and sessions for each course 2. Employees: add new employees 3. Attendance: indicate which employees have completed the various courses 4. Reports: print/view reports 5. Help Topics</p><p>Main Components</p><p>Help Topics</p><p>Courses/Sessions</p><p>ACTIONS</p><p> Courses:  Add Course  Edit Course  Delete Course  Sessions:  Add Session  Edit Session  Delete Session</p><p>**Each course may have one or more session (example: employees may have attended one of several IS-700 courses – some online, while others may have attended different classroom offerings). Sessions must be added prior to assigning employees to courses!</p><p>Global Courses (IS-700, etc.)</p><p>All of the NIMS-related mandatory courses/requirements are already in the system listed as “Global Courses”. To add your own NIMS-related course(s), see “Add New Courses” below.</p><p>For each global course already entered into the system, each department must enter the “Attendance Requirement”. That is, for example, you must indicate how many employees in your department are required to take IS-700. Global Courses (continued)</p><p>1. Click on Courses Tab 2. To update Attendance Requirement, find “global” course to update and click on <Edit> Courses Tab</p><p>Edit Course</p><p>3. Enter numerical value for “Attendance Requirement” a. ** For some NIMS requirements, particularly those that are not courses, (such as NIMCAST, Update plans, and/or Update Training Programs), the attendance requirement is “1”. This is so we can track compliance with all NIMS requirements. b. **EXCEPTION: For those departments NOT required to complete NIMCAST – attendance requirement will remain “0”. 4. Click on <submit></p><p>Attendance Requirement</p><p>Submit Course Info</p><p>Add New Courses</p><p>1. Click on Courses Tab 2. Click on <Create Course> </p><p>Courses Tab</p><p>Create Course Add New Courses (continued)</p><p>3. Enter course information (all boxes with a red asterisk are mandatory fields) a. **Reminder: Attendance requirement is “1” for some NIMS requirements, particularly those that are not “courses”, but rather NIMS requirements (such as NIMCAST, Update plans, and/or Update Training Programs). This is so we can track compliance with all NIMS requirements. 4. Click on <Submit> Submit Course Info</p><p>Delete Courses</p><p>1. Click on Courses Tab 2. Find course to be deleted, click <Delete> 3. Confirm “OK” to delete course Courses Tab</p><p>Delete Course</p><p>Create Session</p><p>1. Once the Course is created, click on Courses Tab 2. Find course for which sessions are to be added and click <Session> </p><p>Courses Tab</p><p>Course Sessions Listing Create Session (continued)</p><p>3. Click <Create Session> Create Session</p><p>4. Enter session information (all boxes with a red asterisk are mandatory fields) i. Example: NIMCAST 1. Session type: online 2. Date/time: xx/xx/06; 1000 (date/time survey completed) 3. Hours to complete: 1 hour 4. Presenter: person who took NIMCAST survey</p><p>5. Click <Submit></p><p>Submit Session Info Edit Session</p><p>1. Click on Courses Tab 2. Find course to be edited, select <Session> Courses Tab</p><p>Course Sessions Listing</p><p>3. Find the session to be edited, select <Edit> 4. Edit Session information 5. Click <Submit></p><p>Edit Session</p><p>Delete Session</p><p>1. Click on Courses Tab Delete Session 2. Select <Session> from appropriate Course 3. Select <Delete> for appropriate Session 4. Confirm <OK> to delete Employees</p><p>ACTIONS</p><p> Add Employees  Edit Employees  Delete Employees  Search for Employee</p><p>** Most of your employees have already been entered into the system. However, you must “edit” their employee information to enter the “Level” of each employee: Executive, Managerial, Responder (Federal-based levels for reporting purposes). </p><p>Add Employees</p><p>1. Click on Employees Tab 2. Click on <Create Employee> Employees Tab</p><p>Add/Create Employee</p><p>3. Enter employee information (all boxes with a red asterisk are mandatory fields) 4. Click on <Submit></p><p>Submit Employee Info Delete Employees</p><p>1. Click on Employees Tab 2. Find employee to be deleted, click <Delete> 3. Confirm “OK” to delete employee Employee Tab</p><p>Delete Employee</p><p>Edit Employees</p><p>1. Click on Employees Tab 2. Find employee to be edited, click <Edit> Employee Tab</p><p>Edit Employee Info</p><p>3. Edit information (**For employees already entered into the system, you will need to enter “Level” of employees: Executive, Managerial, Responder) 4. Click <Submit> </p><p>Employee Tab</p><p>Submit Employee Info Search Employees</p><p>1. Click on Employees Tab 2. Enter Last or First Name (Not case sensitive) 3. Click <Search> 4. If employee is not found, the employee must be “Added” Employees Tab</p><p>Employee Info</p><p>Search for Employee</p><p>Attendance</p><p>ACTIONS</p><p> Add Attendance – indicate which employees have completed a course/session  Edit Attendance – remove employees attendance from course/session</p><p>Add Attendance</p><p>1. Click on Attendance Tab 2. Select course from Course dropdown list (to add a course, see Course) 3. Select session from Session dropdown list (to add a session, see Course) 4. Click <Add Attendance> Attendance Tab</p><p>Course drop-down list</p><p>Session Drop-down list</p><p>Add Attendance Add Attendance (continued)</p><p>5. Check off employees that have completed the course/session a. You may search for an employee by entering name and click <Search> b. Repeat Search as necessary 6. Click <Save> when done</p><p>Select Employee</p><p>Save Info</p><p>Edit Attendance (remove employee from course/session)</p><p>1. Click on Attendance Tab 2. Select course from Course dropdown list 3. Select session from Session dropdown list 4. Deselect box next to employee to be updated 5. Click <Update> Attendance Tab</p><p>Course/Session drop-down lists</p><p>Deselect employee</p><p>Update attendance info Reports</p><p>ACTIONS</p><p> Print/View Report </p><p>Print/View Report</p><p>1. Click on Report Tab 2. Select report 3. Click on Printer Icon to print report</p><p>Reports Tab</p><p>Select Report</p><p>Print Report</p>