Nims Training Tracker

NIMS TRAINING TRACKER TUTORIAL

Introduction

The following are the basic steps to use the Training Tracker: 1. Create course 2. Create session(s) for the course(s) 3. Add employee(s): most employees have already been added 4. “Check-off” which employees have completed the course 5. View/print report

1. Logon: http://www.laoem.org/OEM/ 2. Enter ID and Password (click on if you do not have an EMIS account or click on if you are registered but forgot your password)

ID Password

3. Click on tab 4. Click on icon to enter program Applications Tab

Training Tracker “TTS”

USERS MANUAL User’s Guide 1. Click on for users manual Program Overview

There are 5 main components to this program:

1. Courses: add new courses and sessions for each course 2. Employees: add new employees 3. Attendance: indicate which employees have completed the various courses 4. Reports: print/view reports 5. Help Topics

Main Components

Help Topics

Courses/Sessions

ACTIONS

 Courses:  Add Course  Edit Course  Delete Course  Sessions:  Add Session  Edit Session  Delete Session

**Each course may have one or more session (example: employees may have attended one of several IS-700 courses – some online, while others may have attended different classroom offerings). Sessions must be added prior to assigning employees to courses!

Global Courses (IS-700, etc.)

All of the NIMS-related mandatory courses/requirements are already in the system listed as “Global Courses”. To add your own NIMS-related course(s), see “Add New Courses” below.

For each global course already entered into the system, each department must enter the “Attendance Requirement”. That is, for example, you must indicate how many employees in your department are required to take IS-700. Global Courses (continued)

1. Click on Courses Tab 2. To update Attendance Requirement, find “global” course to update and click on Courses Tab

Edit Course

3. Enter numerical value for “Attendance Requirement” a. ** For some NIMS requirements, particularly those that are not courses, (such as NIMCAST, Update plans, and/or Update Training Programs), the attendance requirement is “1”. This is so we can track compliance with all NIMS requirements. b. **EXCEPTION: For those departments NOT required to complete NIMCAST – attendance requirement will remain “0”. 4. Click on

Attendance Requirement

Submit Course Info

Add New Courses

1. Click on Courses Tab 2. Click on

Courses Tab

Create Course Add New Courses (continued)

3. Enter course information (all boxes with a red asterisk are mandatory fields) a. **Reminder: Attendance requirement is “1” for some NIMS requirements, particularly those that are not “courses”, but rather NIMS requirements (such as NIMCAST, Update plans, and/or Update Training Programs). This is so we can track compliance with all NIMS requirements. 4. Click on Submit Course Info

Delete Courses

1. Click on Courses Tab 2. Find course to be deleted, click 3. Confirm “OK” to delete course Courses Tab

Delete Course

Create Session

1. Once the Course is created, click on Courses Tab 2. Find course for which sessions are to be added and click

Courses Tab

Course Sessions Listing Create Session (continued)

3. Click Create Session

4. Enter session information (all boxes with a red asterisk are mandatory fields) i. Example: NIMCAST 1. Session type: online 2. Date/time: xx/xx/06; 1000 (date/time survey completed) 3. Hours to complete: 1 hour 4. Presenter: person who took NIMCAST survey

5. Click

Submit Session Info Edit Session

1. Click on Courses Tab 2. Find course to be edited, select Courses Tab

Course Sessions Listing

3. Find the session to be edited, select 4. Edit Session information 5. Click

Edit Session

Delete Session

1. Click on Courses Tab Delete Session 2. Select from appropriate Course 3. Select for appropriate Session 4. Confirm to delete Employees

ACTIONS

 Add Employees  Edit Employees  Delete Employees  Search for Employee

** Most of your employees have already been entered into the system. However, you must “edit” their employee information to enter the “Level” of each employee: Executive, Managerial, Responder (Federal-based levels for reporting purposes).

Add Employees

1. Click on Employees Tab 2. Click on Employees Tab

Add/Create Employee

3. Enter employee information (all boxes with a red asterisk are mandatory fields) 4. Click on

Submit Employee Info Delete Employees

1. Click on Employees Tab 2. Find employee to be deleted, click 3. Confirm “OK” to delete employee Employee Tab

Delete Employee

Edit Employees

1. Click on Employees Tab 2. Find employee to be edited, click Employee Tab

Edit Employee Info

3. Edit information (**For employees already entered into the system, you will need to enter “Level” of employees: Executive, Managerial, Responder) 4. Click

Employee Tab

Submit Employee Info Search Employees

1. Click on Employees Tab 2. Enter Last or First Name (Not case sensitive) 3. Click

Employee Info

Search for Employee

Attendance

ACTIONS

 Add Attendance – indicate which employees have completed a course/session  Edit Attendance – remove employees attendance from course/session

Add Attendance

1. Click on Attendance Tab 2. Select course from Course dropdown list (to add a course, see Course) 3. Select session from Session dropdown list (to add a session, see Course) 4. Click Attendance Tab

Course drop-down list

Session Drop-down list

Add Attendance Add Attendance (continued)

5. Check off employees that have completed the course/session a. You may search for an employee by entering name and click

Select Employee

Save Info

Edit Attendance (remove employee from course/session)

1. Click on Attendance Tab 2. Select course from Course dropdown list 3. Select session from Session dropdown list 4. Deselect box next to employee to be updated 5. Click Attendance Tab

Course/Session drop-down lists

Deselect employee

Update attendance info Reports

ACTIONS

 Print/View Report

Print/View Report

1. Click on Report Tab 2. Select report 3. Click on Printer Icon to print report

Reports Tab

Select Report

Print Report