<p>Green Event Checklist</p><p>Event name and date: </p><p>As you complete tasks in preparation for your event, check them off on this list</p><p>Topic: Individual Completion Responsible: Date: Location</p><p> o Location is accessible via public transit</p><p> o Offer to arrange carpools among guests coming from locations close to one another</p><p> o Choose areas that are naturally lit to re- duce energy costs</p><p> o If attendees all work in the same building try to arrange the event so that it is held in that building or a building located close-by</p><p> o Encourage individuals without access to public transportation to use video conferencing instead of travelling</p><p>Time</p><p> o Hold events during the business day or right at the end of the day to minimize commuting</p><p>Invitations</p><p> o Send out invitations via email</p><p> o If you must send out paper invitations use recycled paper, vegetable based inks and logos that encourage individuals to recycle their invitations</p><p> o Encourage individuals to RSVP through email or phone calls rather than with reply cards</p><p>Materials Green Event Checklist</p><p> o Ask individuals to bring their own plates, cups and utensils to the event or provide reusable plates, cups and utensils for attendees</p><p> o Buy any necessary utensils, plates, cups or decora- tions from second hand stores</p><p> o If this is not possible provide compostable or re- cyclable plates and utensils (provide a marker so that individuals can label their cups)</p><p> o Use napkins for finger foods instead of plates</p><p> o Use reusable decorations (e.g. tablecloths, potted plants, or use the bowls with different combinations of water and flowers at different events )when decorations are necessary</p><p> o Use large containers for water, juice, milk, creamer</p><p> o Do NOT offer single-serving beverages</p><p> o If you must provide gifts for speakers or participants, provide useful items that can be used at your event and others (e.g. mugs)</p><p> o Re-collect name tag holders</p><p> o Use leftover serving utensils from catering or bring in serving utensils from home for the day </p><p> o Use green-cleaners after events to clean-up</p><p>Reducing Waste </p><p>- Announce waste disposal options before meal begins or during the meal</p><p>- Set out recycling bins, trash bins, and compost bins by food table (recycling and compost bins should be large and clearly labeled)</p><p>- Ask caterer to take back and reuse the serving dishes</p><p>- Have a “Trash Monitor” waiting by waste bins helping individuals to dispose of their waste Green Event Checklist</p><p> properly (Contact Tufts Recycles for help with this, [email protected]) </p><p>- Put out surplus food or remind individuals ahead of time to bring Tupperware to take food home with them</p><p>Spread the Word</p><p>- Draw attention to eco-friendly aspects of your event with signs</p><p>- Brief all volunteers and staff about eco-friendly aspects of your event so that they can explain them to others</p><p>- Encourage individuals to contact you with questions regarding green events</p>