Event Name and Date
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Green Event Checklist
Event name and date:
As you complete tasks in preparation for your event, check them off on this list
Topic: Individual Completion Responsible: Date: Location
o Location is accessible via public transit
o Offer to arrange carpools among guests coming from locations close to one another
o Choose areas that are naturally lit to re- duce energy costs
o If attendees all work in the same building try to arrange the event so that it is held in that building or a building located close-by
o Encourage individuals without access to public transportation to use video conferencing instead of travelling
Time
o Hold events during the business day or right at the end of the day to minimize commuting
Invitations
o Send out invitations via email
o If you must send out paper invitations use recycled paper, vegetable based inks and logos that encourage individuals to recycle their invitations
o Encourage individuals to RSVP through email or phone calls rather than with reply cards
Materials Green Event Checklist
o Ask individuals to bring their own plates, cups and utensils to the event or provide reusable plates, cups and utensils for attendees
o Buy any necessary utensils, plates, cups or decora- tions from second hand stores
o If this is not possible provide compostable or re- cyclable plates and utensils (provide a marker so that individuals can label their cups)
o Use napkins for finger foods instead of plates
o Use reusable decorations (e.g. tablecloths, potted plants, or use the bowls with different combinations of water and flowers at different events )when decorations are necessary
o Use large containers for water, juice, milk, creamer
o Do NOT offer single-serving beverages
o If you must provide gifts for speakers or participants, provide useful items that can be used at your event and others (e.g. mugs)
o Re-collect name tag holders
o Use leftover serving utensils from catering or bring in serving utensils from home for the day
o Use green-cleaners after events to clean-up
Reducing Waste
- Announce waste disposal options before meal begins or during the meal
- Set out recycling bins, trash bins, and compost bins by food table (recycling and compost bins should be large and clearly labeled)
- Ask caterer to take back and reuse the serving dishes
- Have a “Trash Monitor” waiting by waste bins helping individuals to dispose of their waste Green Event Checklist
properly (Contact Tufts Recycles for help with this, [email protected])
- Put out surplus food or remind individuals ahead of time to bring Tupperware to take food home with them
Spread the Word
- Draw attention to eco-friendly aspects of your event with signs
- Brief all volunteers and staff about eco-friendly aspects of your event so that they can explain them to others
- Encourage individuals to contact you with questions regarding green events