<p> Little Harbour PTA Meeting Minutes Date: April 18, 2015 NEXT Meeting Scheduled for May 16, 2016 Attendees: Libby Giordano – President, Aimee Raymond – Vice President, Heather Franas – Secretary, Charlie Grossman – Principal, Kate Arruda - Teacher Liason Absent: Denise Croteau - Treasurer</p><p> Meeting Called to Order  Principal’s Report</p><p> o LHS in the Middle of Smarter Balance Testing . 3rd Grade done . 5th Grade May 9 – 17 . 4th Grade May 18 - 26 . Using Chrome Books. </p><p> Many borrowed from other schools. </p><p> o Meeting with City Council for 5mil approval for 2nd part of school renovations. . Gave the Council a Tour of the school last week to show what has been done, and what still remains. . No worries that approval with not go through. . Moving PODS are here in Parking Lot. </p><p> PTA closet needs to be cleaned out. </p><p> o Gymnasium Climbing Wall . Sean McGrimley awarded $5,000 grant from Portsmouth Rotary for wall. . Total cost to be approx $10k–$12k  Have raised money through grants and BOXTOPS</p><p> Still need to raise almost $1,500 to complete. </p><p> o So Dodgeball Tournament. </p><p> Possible Tshirt fundraiser during/about Field Day?</p><p> o What that would mean for those who do not purchase a Tshirt?</p><p> o Garden Club . Portsmouth Garden Club given LHS $245.00 grant to start a school garden club.  Sean McGrimley and Andrew French to facilitate the club. . First project will be butterfly garden located out of main hall window towards loading dock.  Spaghetti Supper / Silent Auction</p><p> o Largest fundraiser of the year – . Initial fundraising is $22,323.00 . Fantastic Job done by Tracey Melchoir, Kathleen Slover and all of the wonderful volunteers.  Tracey will not be committee chair next year. </p><p> We need to fill the position for 2016-2017 year. Put requests out now.  Harlem Wizards</p><p> o What a HUGE night for the whole community!</p><p> o Initial fundraising for whole event - $12,798.74 . We will split the proceeds with Dondero and New Franklin equally. . LHS’s share is approx. $4,266 . An event for community rather than fundraiser.  Fairy House Tour (FHT) – Sept. 2016</p><p> o Aimee Raymond is THE full coordinator for the FHT . She will not be coordinator for LHS. . We need an LHS coordinator before the end of school. </p><p> o Coordinator Position requires: . 4 x 1hr meetings during summer. . Contacting landscapers / greenhouses for fairy house building materials. . LHS can not participate as a benefactor if no coordinator is found. . LHS received $3,300 from the FHT last year</p><p>. </p><p> Kindergarten Registration / Apparel</p><p> o Volunteers are set up</p><p> o Apparel table will be set up</p><p> LHS Stickers / Socks</p><p> o Getting final costs and proofs for LHS car Stickers/ Magnets. . Hand out to LHS kindergarten families?</p><p> o Socks . Getting final estimates and proofs for special LHS socks to add to apparel line</p><p> Treasurers Report (See attached) . Margarita’s Night - $677.06 . Breathe NH – 312.00 . Spaghetti Supper / Silent Auction - $22,323.41 . Harlem Wizards - $4,266</p><p> o Budget for 2015-2016 is $41,365 / Total income so far $45,418 . We have a SURPLUS and still have Flat Bread Pizza Night and other fundraisers still filtering in. . Surplus monies allocation to be voted on by PTA board and Membership.  NEW TREASURER NEEDED FOR BOARD POSITION NEXT YEAR</p><p> o Denise Croteau’s board position time is ending. </p><p> o We need a board member with finance background to fill her Huge shoes. </p><p> o Please contact Charlie Grossman, or another board member if you would like to participate on the PTA Executive Board as Treasurer. . WE NEED YOU.  Committee Chairs / Volunteers / PTA members</p><p> o Bring Classroom volunteers under PTA umbrella</p><p> o Discuss how to restructure our workload to include Committee Chairs that would ‘report’ to PTA. </p><p> o Discuss how to recruit those committee chairs. </p><p> o Discuss how best to present the PTA to community. </p><p> Dogs</p><p> o Dogs are never permitted on school property.</p><p> o Dogs are not allowed to be tied up on school property. </p><p> o Charlie to once again send an email, reminding our community of the school and city policy on dogs on school property. Meeting End </p><p>Notes taken by: Heather Franas Minutes written by: Heather Franas Little Harbour School PTA Treasurer's Report 4/15/16 Denise Croteau, treasurer</p><p>Starting balance 8/1/15 (beginning of fiscal year) $38,201.50 Today's Balance on Hand $64,497.31 Total Outflows 8/1/15 - 4/15/16: $49,669.65 Total Inflows 8/1/15 - 4/15/16: $75,965.46</p><p>Expenses 1. Expenses trickling in from last year's budget...... $8178.45 Includes promethium board, music rug, 5th grade class gift expense, bus bills, scholarship and transfer of left over PE funds to climbing wall account 2. Grade Level enrichment...... $8,290.99 3. School Wide enrichment ...... $6,968.50 4. Teacher Supply...... $1,312.47 5. Misc. (printing, taxes, $326.16 for lice kits, etc.)...... $4,041.84 6. Specials enrichment...... $1,856.65 7. Expenses for fundraisers...... $18,348.75 8. Disbursement of NON PTA $- Dues to national and state...... $672.00</p><p>Income 1. Fundraisers...... $70,026.41 2. Membership Drive..(our portion)...... $2,188.00 3. Field trip parent contributions...... $490.00 4. Last year's fundraiser trickling in...... $358.73 5. Misc. (Start up cash being re-deposited etc.)...... $2,230.32 6. Receipts of NON PTA $ - State and national dues...... $672.00</p><p>Fundraisers Gross Expenses: Net: Apparel 821.45 0 821.45 Fairy house 3347.25 0 3347.25 Pancake Breakfast and Fall 2943.75 406.62 2537.13 Fest Char. Wrap 5682.00 645.20 5036.80 Pie Guy 1628.00 1060.50 567.50 Directory 3150.00 1692.65 1457.35 Bake sale 1434.16 0 1434.16 Book Fair-Scholastic 7693.52 7693.52 0 profits go right to teachers Used books 364.81 0 364.81 Breathe NH 1248.00 936.00 312.00 ______Wizards 16,996.41 4,197.67 12,798.74* ______Margaritas 683.06 6 677.06 ______Auction/sp dinner 24,034 1,710.59 22,323.41</p><p>*When this fundraiser is finalized we will be paying out a third of this money to Dondero and a third to New Franklin.</p><p>When you add up the Net column, you arrive at $51,677.66. Then you subtract 8,447.16 for payments to Dondero and New Franklin. That leaves $43,230.50. When you add on our portion of the membership drive, you arrive at $45,418.50. This fundraising total exceeds our goal of $41,365 for the year. We still have income coming from Breathe NH coupon book sales, Flatbread Night and a small amount from Shutterfly.</p><p>We will be looking to spend any excess money at the end of the year. There is still money to be spent from fundraising excess in 14-15 plus probably some from this year. Currently we are discussing spending the money on technology for the school. </p>