<p> RHLL Board Meeting Minutes October 13, 2008</p><p>Attendance: Kimberley Handy-Oakes, Chris Bakken, Julie Hill, Andy Peterson, Ann Trausch, Pam Schwisow, Darryl Giorgini, Bobby Burks, Lisa Hires, David Post, Neal Bieker, Jennifer Ward, Randal Imus</p><p>Voting Board Members in Attendance: Neal Bieker, Bobby Burks, Andy Petersen, Kimberley Handy-Oakes, Ann Trausch, Jennifer Ward</p><p>Agenda . Confirm the acceptance of the minutes from Sept 8th. . Thanks You’s . Volunteer Contact List . Financial Review – Kimberley Handy-Oakes . Filling open volunteer positions . Sponsorship . District 4 President’s Meeting Update . Fall Ball Status . Planning 2009 . Softball Status . Equipment/Uniforms Acceptance of the Minutes for September 8th Meeting: One change will be made and updated on the website. Otherwise, accepted.</p><p>Thank You’s: Chris Bakken was thanked for efforts and leadership as the outgoing President of RHLL.</p><p>Financial Review: Kimberley Handy-Oakes . Bank account successfully move to Neal Bieker and Kimberley Handy-Oakes. . Attempting to reconcile 3 deposits without deposit slips. Based on their amounts, may have been “company matches” for volunteer hours, i.e. employees of Intel, Nike. . Other than the 3 deposits, everything has been reconciled up to the end of August 2008. . Attempting to reconcile starting amount for 2008 with information for the 2007 tax return. Action Item: Resolve by December Meeting</p><p>Volunteer Contact List: Action Item: Requested that Jennifer generate a new list for distribution based on the previous list form 2006. </p><p>1 Filling Open Volunteer Positions: . Fundraiser Coordinator - Action Item: Ann to contact candidates . Picture Coordinator – OPEN . Opening Day Coordinator – Alison Carlson . Web Page Editor - Action Item: Andy to contact candidates . Sponsorship – Randal Imus</p><p>Sponsorship: . Randal Imus has agreed to coordinate the Sponsorship efforts. . Sponsorship has decreased over the past years . Current sponsors seem content with current practice of receiving a plaque . Action Item: Neal to provide Randy with list or current sponsors. . Action Item: Neal to provide Randy with RHLL logo. Randy will print business cards. . Several ideas discussed: o Sell web links from our site to other sites? o Time constraints with printing shirts with sponsor’s names: print coaches shirts only? o Broadcast e-mail to all RHLL families with sponsor’s names provided and encourage families to patronize their business? o Flyers at Registration Day? o Levels of sponsorship – sponsor a division for a higher amount? . Banner for coaches to hang at games has not consistently worked. The banners are also expensive. . Talk to Raleigh Hills and Raleigh Park Elementary auction people for ideas. . Attempt to get sponsorships before December. Many companies either will include this as part of their holiday gift or will need to budget the money for next year. . Action Item: Lisa to make plaque sample of what we might use if we are going to affix a small metal plaque to the Raleigh Hills Elementary Little League dug out. If we want to move forward with this, we will need to get school district approval. </p><p>District 4 President’s Meeting Update: . Neal did not attend. . Andy or Neal will attend next month. . All of the Presidents this year are new. Some mentoring taking place.</p><p>THPRD Update: . Still have not received an updated bill from THPRD. . Expect to receive/resolve it within the next month. . Other leagues and sports are experiencing the same issues.</p><p>Fall Ball: . Majors 9 and 0. All kids rotating positions and getting to pitch. . Turnout has been good in general, middle age group is starting to decrease a little.</p><p>Planning 2009: . See proposed schedule that has been updated and posted to the website. . Have Opening Day at Raleigh Park again. . Montclair recently included in RHLL. Have an event at the school, like one of the registration sessions.</p><p>2 . Talk to principals and PE teachers at Greenway and Vose to see what issues there may be with families participating in RHLL. . Continue to use Kinkos for printing (rather than electronic distribution). . Outdoor tryouts preferred. No venue yet, although Whitford has been adequate for past several years. Bobby would like to sync up softball tryouts with baseball. . Action Item: Ann to review and revise informational forms.</p><p>Softball: Bobby Burks . Bobby’s main concern is having fields for practice and play. . Andy commented that his shouldn’t be an issue. Many leagues are “returning” unused fields due to increased THPRD fees.</p><p>Equipment: Pam Schwisow . Cleaning the shed. . Need to order things, like waffle balls. . Uniforms will be ordered in January for Baseball and February for Softball . Tom is putting together a gear list . Action Item: Kimberley to put together equipment budget.</p><p>Open Discussion Items: . Volunteer checks- the few enquiries have been resolved. </p><p>Action Items for Next Meeting: . JBO used on-line umpire service and were very happy with them. Kimberley Handy- Oakes to look into this. www.reftown.com</p><p>Action Items for Next Year: . Start planning for Fall Ball 2009 in May 2009. . Next year, add to Coaching Presentation how to be clear on who volunteered the appropriate volunteer hours. It isn’t about reporting who didn’t volunteer, but rather identifying those that did.</p><p>Unfinished RHLL Business: This item was listed in the August 18th minutes, but a status was not provided in the October 13th Meeting: . Look at Charter on the Internet and change Charter to reflect email as communication in lieu of or in addition to regular mail for League communications.</p><p>3</p>