<p> Minor Events Form</p><p>Event title & brief details of event</p><p>Biology Mulled Wine and Minced Pies</p><p>To be held in Biology Atrium. Mulled wine heated using urns, minced pies serve cold.</p><p>A small orchestra will also be present.</p><p>Day and date Thursday 17th January 2009 Time Main event from 10.30-11.30</p><p>However, set-up will start from 9.00 and clear-up until 12.00</p><p>Location & rooms booked Biology Atrium.</p><p>Maximum number of people attending 300 estimated.</p><p>Food and Drink Will food and drink be consumed? Yes (delete as appropriate)</p><p>If yes, provide details of who will be Mulled wine purchase ready-made from Marks providing food / drink. and Spencer. To be heating using catering urns. Note: The departmental ‘food standards code of practice’ must be followed if staff Minced pies purchase ready-made from Aldi. and students are involved in the provision To be unpacked and placed on trays. of food and drink at departmental events (i.e. for food and drink not provided by Those involved with serving will be shown the recognised caterers) ‘food standards code of practice’.</p><p>Nominated person responsible for ensuring that the Code of Practice is followed Stephanie Hazel Gant Security Is the event outside normal working hours / No (delete as appropriate)</p><p>If yes, please confirm that you will inform security about the event. </p><p>Accessibility Can everyone access the building to get to Yes / (delete as appropriate) the event?</p><p>If no, please confirm that you will contact the portering service to provide support.</p><p>Please return the completed form to the Infrastructure Office (F010) Minor Events Form Risk assessment</p><p>A risk assessment is simply a careful examination of what, in your work activity, could cause harm to staff, students, contractors or members of the public so that you can weigh up whether you have taken enough precautions or should do more to prevent harm. The table below should be used to provide details of the event and identify any significant hazards together with the measures required to reduce the associated risks to a low and acceptable level</p><p>Risk Assessment Identify any other significant 1. Scalds/burns from touching hot urns hazards (apart from food / drink) presenting a risk to anyone 2. Slip hazard due to food or drink being spilled associated with the event 3. Cuts from breakage of glass wine bottles</p><p>4. Safety of urns.</p><p>For each hazard identified, what 1. Signage to warn people not to touch the hot urns. controls are needed to reduce risk to a low and acceptable level? There is more than adequate provision for first aid within the Department. </p><p>The nearest first aid kit is available in the First Aid room by Reception.</p><p>2. Items for prompt clearing up to be available – members of the cleaning staff will be able to advise.</p><p>3. Appropriate items for prompt clearing up to be available.</p><p>4. Urns have been electrically tested by workshops. Advice from workshops has been sought regarding energy requirement and suitable position for plugging in the urns.</p><p>Declaration  I confirm that all the above information is correct and, where necessary, appropriate measures have been identified to reduce any risks to a low and acceptable level.  Any required safety information and instruction will be given to those involved in the organisation of the event.  I confirm that fire safety instructions will be given to all visitors.  I confirm that personal evacuation plans will be prepared for visitors with disabilities.</p><p>Name of event organiser: Date: Stephanie Hazel Gant Signature:</p><p>Approval (Infrastructure Office)</p><p>Signature Date:</p><p>Please return the completed form to the Infrastructure Office (F010)</p>