Project Handbook

Project handbook <project name> <project no.>Version 0.1 Project manager: Vorname Nachname Date: <date>Version: 2.9 10.5.2011 pma certification body 1/28 Content1 Project plans...... 5 1.1 Project Assignment...... 5 1.2 Project Objectives (objectives, non-objectives)...... 6 1.3 Description of Pre- and Post Project Phase...... 7 1.4 Project Environment Analysis...... 8 1.5 Relationship to Other Projects and the Organisations´s Strategy...... 9 1.6 Project Organisation Chart...... 10 1.7 Plan of Objects of Consideration of the Project...... 11 1.8 Work Breakdown Structure (WBS)...... 12 1.9 Project Work-Package Specification...... 13 1.10 Project Responsibility Matrix...... 14 1.11 Milestoneplan...... 15 1.12 Project Bar Chart...... 16 1.13 Resource Plan...... 17 1.14 Project Cost Plan...... 18 1.15 Project Communication...... 19 1.16 Project „Rules“...... 20 1.17 Project Risk Analysis...... 21 1.18 Project Documentation...... 222 Project Start...... 23 2.1 Minutes– Project Start...... 233 Project Co-ordination...... 24 3.1 Approval of Work-packages...... 24 3.2 Minutes – Project Co-ordination...... 244 Project Controlling...... 25 4.1 Project Status Report...... 25 4.2 Additional Project Status Reports...... 26 4.3 Minutes – Project controlling...... 265 Project Close Down...... 27 5.1 Project Close Down Report...... 27 5.2 Minutes – Project Close Down...... 28Version: 2.9 10.5.2011 pma certification body 2/28 Document versionsVersionno. Date Change AuthorVersion: 2.9 10.5.2011 pma certification body 3/28 Distribution listName Organisational Role in project Telephone E-mail UnitVersion: 2.9 10.5.2011 pma certification body 4/28 1 Project plans1.1 Project Assignment<Project name> <Project no.> PROJECT- ASSIGNMENTProject start event: Project start date:   project close down event in terms of Project close down dates: content:    Formal project close down event: Project objectives: Non-objectives:      Main tasks (Project phases): Project resources and costs*:  resource/type of cost unit Costs (€)   Project owner: Project manager:  Project team members:    <Name>, (Project owner) <Name> (Project manager)* Possible categories of total Project budget: Category A: up to 0,3 million Euro Category B: up to 1 million Euro Category C: up to 10 million Euro Category D: mor than 10 million EuroVersion: 2.9 10.5.2011 pma certification body 5/28 1.2 Project Objectives (objectives, non-objectives)<Project name> <Project no.> PROJECT OBJECTIVESType of objective Project objectives Adjusted prroject objectives as of... objectives:  Main   objectives   Additional objectives Non-objectives  Version: 2.9 10.5.2011 pma certification body 6/28 1.3 Description of Pre- and Post Project Phase<Project name> <Project no.> DESCRIPTION OF PRE- AND POST- PROJECT PHASE1) Pre-project phaseWhat triggered the project?    Relevant douments for the project („Minutes“, … ONLY documents and no content necessary)    Experience from similar projects    2) Post-project phaseWhat will happen after the projet has ended? (follow-up activities, further projects, …)?    Version: 2.9 10.5.2011 pma certification body 7/28 1.4 Project Environment Analysis<Project name> <Project no.> PROJECT ENVIRONMENT GRAPHIC<Project name> <Project no.> PROJECT ENVIRONMENT TABLEEnvironment Relationship Measures Who / when (potential/conflict) PSP CodeVersion: 2.9 10.5.2011 pma certification body 8/28 1.5 Relationship to Other Projects and the Organisations´s Strategy<Project name> <Project no.> RELATIONSHIP TO OTHER PROJECTSPrograms/ Relationship Sanctions Who / when Projects/ (potential/conflict) PSP Code<Project name> <Project no.> CONNECTION TO THE ORGANISATION´S STRATEGYStrategy Description of connection/relationshipVersion: 2.9 10.5.2011 pma certification body 9/28 1.6 Project Organisation Chart<Project name> <Project no.> PROJECT- ORGANISATIONRole in Project Field of duties/Skills Name Project ownerProject managerProject team membersProject membersVersion: 2.9 10.5.2011 pma certification body 10/28 1.7 Plan of Objects of Consideration of the Project<Project name> <Project no.> PLAN OF OBJECTS OF CONSIDERATIONVersion: 2.9 10.5.2011 pma certification body 11/28 1.8 Work Breakdown Structure (WBS)Version: 2.9 10.5.2011 pma certification body 12/28 1.9 Project Work-Package Specification<Project name> <Project no.> PROJECT WORK-PACKAGE SPECIFICATIONWBS-Code, WP Content (What shall be done?) WP Title     Non-WP Content (What shall not be done? optional)     WP Result (What is achieved after WP was finished?)     Progress Measurement (How is progress measured?)     Version: 2.9 10.5.2011 pma certification body 13/28 1.10 Project Responsibility Matrix<Project name> <Project no.> PROJECT- RESPONSIBILITY- MATRIX t r r r 1 2 3 4 5 1 2 3 h e e e n Roles & Environment c r r r r r r r r e n n g a e e e e e e e t e a o w w s b b b b b b b b i n c o o s a m m m m m m m m t s t t e e e e e e e c e c c a m e e e j t m m m m m m m m t j j c c o t t t o o r e e r r c c c m m m m m j j P p P e e e a a a a a o o j j j l r r e e e e e o o o t t t t t a P P r r r t t t t t n P P P r c c c c c e e e e e e t j j j j j x o o o o o r r r r r E WBS-Code WP-Title P P P P P1.1 Project management 1.1.1 1.1.2 1.1.3 1.1.4 1.1.5 1.1.6 1.1.7 1.2 Phase 2 1.2.1 1.2.2 1.2.3 1.2.4 1.2.5 1.2.6 1.2.7 1.3 Phase 3 1.3.1 1.3.2 1.3.3 1.3.4 1.3.5 1.3.6 1.3.7Functions R …….Responsible C …….Contribution I ……..has to be informedVersion: 2.9 10.5.2011 pma certification body 14/28 1.11 Milestoneplan<Project name> <Project no.> MILESTONEPLANWBS- Milestone Plan date Revised date Actual date Code*In order of plan dates.Version: 2.9 10.5.2011 pma certification body 15/28 1.12 Project Bar ChartVersion: 2.9 10.5.2011 pma certification body 16/28 1.13 Resource Plan<Project name> <Project no.> Resource PlanWBS- Phase/Work- Type of resource Planned Revised Actual Deviation Code package quantity quantity quantity (days) (days) (days) (days)Version: 2.9 10.5.2011 pma certification body 17/28 1.14 Project Cost Plan<Project name> PROJECT COST PLAN <Project no.>WBS-Code, Type of Cost Planned Revised Actual cost Deviation WP-Title cost cost  Personnel Material External services OtherTotal Personnel Material Externalservices OtherTotal Personnel Material External services OtherTotalProject costVersion: 2.9 10.5.2011 pma certification body 18/28 1.15 Project Communication<Project name> <Project no.> PROJECT- COMMUNICATIONTitle Objectives, Content Participants Schedule LocationProject owner meeting  project status Project owner,  decisions Project manager  acceptance of progress reportProject controlling  project status Project manager, meeting  controlling of tasks, Project team, schedule, resources, costs Project coach  controlling of project environments  social controlling  prepare proposal for decisionSubteam meeting  Coordination of subteams Subteam  Discussion of problemsVersion: 2.9 10.5.2011 pma certification body 19/28 1.16 Project „Rules“Version: 2.9 10.5.2011 pma certification body 20/28 1.17 Project Risk AnalysisPROJECT RISK ANALYSIS Cost for WBS- WBS- Risk- Benefit Risk- minimizing Code descripton description Priority /Cost Probability value Delay Avoidong action risk (Code) (Text) (Text) (Range) (iuro) (Percentage) (iuro) (iWeeks) (Text) (Euro)Project total Version: 2.9 10.5.2011 pma certification body 21/28 1.18 Project DocumentationArea Description FileAccess AuthorisationNaming conventionRules Version: 2.9 10.5.2011 pma certification body 22/28 2 Project Start2.1 Minutes– Project Start2.1.1 Project Start Workshop2.1.2 Follow-up Workshop2.1.3 Project Owner MeetingVersion: 2.9 10.5.2011 pma certification body 23/28 3 Project Co-ordination3.1 Approval of Work-packages <Project name> <Project no.> APPROVAL OF WORK-PACKAGESWBS- Work-package WP-Owner Date Approval by Signature Code3.2 Minutes – Project Co-ordinationVersion: 2.9 10.5.2011 pma certification body 24/28 4 Project Controlling4.1 Project Status Report <Project name> PROJECT STATUS REPORT <Project no.> as of ...... Project crisis 1) Overall Status:Project in difficulties Project according to plan2) Status Project objectives Activities:    3) Status Project progress Activities:    4) Status Schedule Activities:    5) Status Resources/costs Activities:    6) Status Context Activities:    7) Status Organisation/culture Activities:    Version: 2.9 10.5.2011 pma certification body 25/28 4.2 Additional Project Status Reports4.3 Minutes – Project controlling4.3.1 Project Controlling Meetings4.3.2 Project Owner MeetingsVersion: 2.9 10.5.2011 pma certification body 26/28 5 Project Close Down5.1 Project Close Down Report<Project name> <Project no.> PROJECT CLOSE DOWN REPORT1) Overall impression 2) Reflection: Fulfilment of objectives3) Reflection: Deliverables / Schedule4) Reflection: Resources / Costs5) Reflection: Internal Organisation / Environmental Relationships6) Performance appraisal (Project owner, Project 7) Lessons learned (Summary of Experiences and manager, Project member) suggestions for improvement)8) Post-Project Phase Planning, Additional Tasks To-Do Owner Schedule9) Project Close Down<Name> (Project owner) <Name> (Project manager)Version: 2.9 10.5.2011 pma certification body 27/28 5.2 Minutes – Project Close Down5.2.1 Project Close Down WorkshopVersion: 2.9 10.5.2011 pma certification body 28/28

Project Handbook

Details

Download

Copyright

We respect the copyrights and intellectual property rights of all users. All uploaded documents are either original works of the uploader or authorized works of the rightful owners.

Support