<p>PHTS Foundation Call on June 11, 2013</p><p>Present</p><p>Anne Dipchand, David Naftel, Craig Collum, Paolo Rusconi, Susanna Lenderman, DeAnna Beckham, Richard Kirk, Janet Scheel, Jacqueline Lamour, Melanie Everitt, Heather Bastardi and Jacqueline Lamour</p><p>Absent</p><p>Jim Kirklin, William Mahle and Juan Alejos</p><p>The focus of the call was to discuss the 20th Anniversary Gala in Dallas, TX. The following is a synopsis of the points discussed:</p><p>I. Logistics at the Venue</p><p> a. Venue Confirmed</p><p> b. Round tables seating 6-8 people</p><p> c. 6 pm: Reception with passed hor d’oeuvres and one drink ticket</p><p> d. 7 pm: Sit down dinner with 3 courses (plated salad, chicken/beef dual entrée with veggie option, one dessert); Wine with dinner – will have preset number of bottles</p><p> e. Cash bar once tickets and preset wine is finished</p><p> f. Entertainment: Acoustic guitar +/- sax (quote in process)</p><p>ACTION POINT: A Dipchand to follow up with local organizers to finalize details on an ongoing basis</p><p> g. Audio/Visual will be available if necessary at yet to be determined price – need to determine what is needed based on plans as outlined below</p><p> h. Dress Code: “Evening Attire” II. Ticket Prices</p><p> a. Current estimated cost per person is approximately $90 BUT all costs have not yet been provided (expected time is 2 weeks).</p><p>ACTION POINT: A Dipchand to follow up with final estimated cost per person (TIMELINE 2 WEEKS)</p><p> b. Discussed individual ticket prices</p><p> i. Preliminary decision $200 per person (leaning towards $200) but will confirm when final cost per person is known.</p><p> ii. Nursing/student/fellows: $120 but awaiting final estimate for the evening per person</p><p> c. Discussed cost per table</p><p> i. Do we offer? – YES</p><p> ii. How much? – Need to make MORE of a profit as likely to be purchased by a hospital or industry</p><p> iii. Possibly attach to a certain level of sponsorship (e.g. the levels already established – if donate $5000 you get XX number of tickets, etc).</p><p>ACTION POINT: A Dipchand or C Collum to send out proposed ticket prices – (TIMELINE 3-4 weeks) </p><p>III. Sponsorship</p><p> a. Possible – unclear as to interest</p><p> b. Levels as per website but will include a certain number of tickets per level</p><p>IV. Speakers/Program</p><p> a. A Dipchand approached W Mahle and R Gajarski to take leadership for the program that evening</p><p>ACTION POINT: A Dipchand to confirm W Mahle / R Gajarski’s willingness to assume this responsibility (TIMELINE: 1-2 weeks)</p><p> b. A Dipchand has had email exchange with a number of initial “Founding Fathers” who are willing to attend and speak</p><p> c. Need to invite the “speakers” and develop a plan for the evening ACTION POINT: W Mahle/ R Gajarski and/or delegate(s) to move this forward (TIMELINE: 2- 3 weeks)</p><p>V. Slideshow</p><p> a. Idea to have a continuously running slideshow showcasing the history of PHTS (photos)</p><p> b. Need to send out email</p><p>ACTION POINT: A Dipchand to draft email; D Beckham to send out the email to the whole PHTS email list [TIMELINE – 4-6 weeks]</p><p> c. Need to start collecting photos</p><p>ACTION POINT: Melanie E to take responsibility for collating the photos and putting the slideshow together</p><p>VI. Silent Auction</p><p> a. HUGE need if this is going to be a successful fundraising venture</p><p> b. Need to find a website to host the silent auction – one already suggested by Shelley M – cost $549</p><p> c. Need to have ability to bid online PRE and then close at a certain point before the event; those present at the event then will have the opportunity to bid above the highest online bid</p><p>ACTION POINT: Chase L to check out the website provided for functionality [TIMELINE 1-2 weeks]</p><p>ACTION POINT: Shelley M to see if website willing to do this pro-bono for us – DONE – answer is NO</p><p> d. ITEMS: everyone needs to start soliciting auction items</p><p>ACTION POINT: A Dipchand to draft email for D Beckham to send out about getting auction items from the PHTS community at large [TIMELINE – 4-6 weeks]</p><p>ACTION POINT: J Scheel and J Lamour have agreed to maintain a master list of auction items, the “donator” and the location of the item</p><p>VII. Website/Ticket Sales/RSVPs</p><p> a. Need to get something up on the website – preferably before the end of June</p><p>ACTION POINT: A Dipchand to work with someone at UAB to get something on the website about the evening before the end of June [TIMELINE: 2 weeks] b. Eventually need:</p><p> i. Online RSVP and payment options</p><p> ii. Link to silent auction</p><p>ACTION POINT: Next Teleconference in 4 weeks – UAB to arrange</p>