<p> 02/09/15</p><p>Option 1: TOMS Instructions (Creating your Student Roster)</p><p>1. Go to http://caaspp.org/</p><p>2. Choose “Test Operations Management System” (TOMS)</p><p>3. Sign in</p><p>4. Click “Reports” and this window will appear</p><p> a. Click “Select School”: Type school name & the official school name & District & School CDS code # will pop up; then click on it</p><p> b. Click “Download Report”</p><p>5. This window will pop up 02/09/15</p><p> a. Choose the location where you would like to save this roster and click “Save”</p><p>6. Close out of TOMS by logging out</p><p>7. Locate your newly saved document, and if you’d like, “right click” and “rename”</p><p>8. This will be the excel student list that you will use for the mail merge (see # 4 of the “Smarter Balanced Mail Merge for Student Card” instructions). However, there are two very important steps we need to do before we can do the mail merge*. </p><p>9. *First step is to make sure you only keep on the list those students from grade 3-8 & 11. The rest are NOT to be tested. Thus, you will need to delete them before you do the mail merge for your student cards.</p><p>10. *Second step is to add “ CA-“ before every student “SSID”. You may do so manually or you may use the following instructions to concatenate information from 2 columns.</p><p>CONCATENATE INSTRUCTIONS:</p><p>11. Open your saved excel student roster</p><p>12. Highlight Column A by clicking your cursor on the A at the top of the column, then right click & choose insert. This will add a blank column to the left, which will now be named “A”</p><p>13. Put your cursor on cell 2 of Column A & type “CA-“</p><p>14. Position your cursor on the bottom right of this cell until a black cross appears. Left click your mouse & continue to hold it while dragging your cursor all the way to the bottom cell with student data. Let go of the mouse and the whole column A will now be populated with “CA-“</p><p>15. Go to the top of the page</p><p>16. Highlight Column A, right click & insert. This will create another blank column to the left, named “A”</p><p>17. Click cursor on cell 2 of Column A 02/09/15 18. Go to “Formulas”, then “Text” and then “Concatenate”</p><p>19. A window will appear. Click on the grid icon of “Text 1”, highlight cell B2 & close the box with the X</p><p>20. Click on Text 2 grid icon, highlight cell C2 & close box with the X </p><p>21. Click Ok. The merged data will appear on cell 2 of Column A (CA-SSID #) </p><p>22. Drag cell 2 of Column A, as done in previous steps, all the way down to the last student in that column</p><p>23. Column A will already be highlighted from step 20. Leave as is & right click & copy. Right click again and click paste (choose the icon that is a 123 clipboard). This way, we see the values on the function bar (fx), as opposed to the concatenate formula.</p><p>24. Delete Columns B & C – highlight both columns, right click & delete</p><p>25. To add a header to cell 1 of Column A, click your cursor on it and type “SSID”</p><p>26. To save document, go to “File” and choose “Save as”. A window will pop up – choose location & click “Save”</p><p>27. When asked whether you want to replace the roster that already exists, click “Yes”</p><p>28. Answer “Yes” to the compatibility question that pops up in next window</p><p>29. Close the document by clicking on the top X. When asked if you want to save the changes made, click “Save”</p><p>30. Another window will appear – choose the same location of original document & click “Save”</p><p>31. When asked whether you want to replace the roster that already exists, click “Yes”</p><p>32. Answer “Yes” to the compatibility question that pops up in next window</p><p>33. Document will now close</p><p>34. You are done and can now use this excel document (student roster) to do the mail merge for the SBAC student labels.</p>