Club Sports Handbook 1 INTRODUCTION ...........................................................................................................................3 Program Overview ................................................................................................................................................. 3 Campus Recreation ............................................................................................................................................ 3 Club Sports......................................................................................................................................................... 3 Student Activities ............................................................................................................................................... 3 Staff Directory ....................................................................................................................................................... 4 Recognition............................................................................................................................................................ 5 Student Organizations ........................................................................................................................................ 5 Club Sports......................................................................................................................................................... 5 Club Sports Advisory Board ................................................................................................................................ 6 Awards............................................................................................................................................................... 7 ELIGIBILITY, MEMBERSHIP, AND DISCIPLINE ..................................................................................8 Eligibility ................................................................................................................................................................ 8 Club Sports......................................................................................................................................................... 8 Insurance and Health Services ............................................................................................................................ 9 Intramural Sports ............................................................................................................................................... 9 Coaches ........................................................................................................................................................... 10 Conduct ............................................................................................................................................................... 11 Expectations .................................................................................................................................................... 11 Alcohol............................................................................................................................................................. 11 Discipline ......................................................................................................................................................... 12 FINANCES .................................................................................................................................. 15 Types of Accounts ................................................................................................................................................ 15 Allocation ......................................................................................................................................................... 15 Organizational .................................................................................................................................................. 16 Club Sports Allocation.......................................................................................................................................... 16 Timing .............................................................................................................................................................. 16 Application ....................................................................................................................................................... 16 Procedure ........................................................................................................................................................ 16 Important Note: SGA Funding ........................................................................................................................... 17 Purchase Requests Through Wheelhouse ............................................................................................................ 17 Purchase Request ............................................................................................................................................. 17 Types of Payment ................................................................................................................................................ 18 Department Credit Card ................................................................................................................................... 18 DART Card (Travel Card) ................................................................................................................................... 18 Checks ............................................................................................................................................................. 19 Invoiced Payments or Purchase Orders ............................................................................................................. 19 Return to Table of Contents Last Updated: August 2020 2 Reimbursements .............................................................................................................................................. 19 FACILITY RESERVATIONS ............................................................................................................. 20 Facilities Available ............................................................................................................................................ 20 Facilities Policies .............................................................................................................................................. 21 Inclement Weather or Field Conditions............................................................................................................. 21 Facilities Inspections ........................................................................................................................................ 21 EVENT PLANNING AND TRAVEL .................................................................................................. 23 Events .................................................................................................................................................................. 23 Event Form ...................................................................................................................................................... 23 Travel................................................................................................................................................................... 23 Travel Requirements ........................................................................................................................................ 24 Modes of Transportation .................................................................................................................................. 25 Hotels .............................................................................................................................................................. 26 Safety Officers .................................................................................................................................................. 27 First Aid Kits ..................................................................................................................................................... 27 Emergency Procedures ..................................................................................................................................... 28 Emergency Contact Protocol ............................................................................................................................ 28 OFFICE SERVICES, MARKETING, AND BRANDING ......................................................................... 29 Mailboxes ........................................................................................................................................................ 29 Marketing ........................................................................................................................................................ 29 Trademark Licensing and Branding ................................................................................................................... 31 Pepsi ................................................................................................................................................................ 32 Return to Table of Contents Last Updated: August