Washington County, Oregon Board of Commissioners last update: September 9, 1999 MINUTES WASHINGTON COUNTY BOARD OF COMMISSIONERS AUGUST 17, 1999 CONVENED: 10:02 a.m. BOARD OF COMMISSIONERS: Chairman Tom Brian Vice Chair Roy Rogers Commissioner Delna Jones Commissioner Andy Duyck (Arrived 10:05 a.m.) Commissioner Kim Katsion was out of town on this date. STAFF: Robert Davis, Assistant County Administrator Dan Olsen, County Counsel John Rosenberger, Director, LUT Mark Brown, Land Development Division Manager, LUT Jim Tice, Senior Planner, LUT Bill Gaffi, General Manager, USA Linda Gray, CPO Coordinator Jeff Friend, Audio/Video Specialist Barbara Hejtmanek, Recording Secretary PRESS: Doug Browning, Hillsboro Argus Don Hamilton, The Oregonian APPROVAL OF MINUTES: July 27, 1999 1. CONSENT AGENDA Chairman Brian announced the following modifications to the Consent Agenda: Item c. is continued to August 24, 1999. Item f. is moved from the Consent to the Regular Agenda. An off docket item from Support Services entitled "Declaration of Surplus Property/Support Services/Fleet Management Division (99128SP)" is added to the Consent Agenda. An off docket item from the County Administrative Office entitled "Approve Amendment to County Administrator Employment Agreement" is added to the Consent Agenda. It was moved to approve the Consent Agenda, as modified. Motion - Rogers 2nd - Jones Vote - 3-0 (Duyck absent at time of vote) UNIFIED SEWERAGE AGENCY 1.a. USA RO 99-38 Easements - Approval of Acquisition (Approved Under Consent Agenda) 1.b. USA MO 99-119 Remington, Project 8187, 1N121DD Tax Lot 5500 - Release and Quitclaim Permanent Storm, Surface Water Drainage and Detention Easement (CPO 7) (Approved Under Consent Agenda) 1.c. USA MO 99-120 Sanitary Sewer Master Plan Update (4813) - Waive Competitive Contracting Requirements; Award Contract (Various CPOs) (Continued to August 24, 1999) 1.d. USA MO 99-121 Purchase of Geographic Information System (GIS) Servers Authorize Purchase Order (Approved Under Consent Agenda) 1.e. USA RO 99-39 Annual Review Performed by Washington County Audit Committee - Authorization to Include Unified Sewerage Agency (Approved Under Consent Agenda) 1.f. USA RO 99-40 Beaverton Creek Watershed Management Plan - Acknowledge Beaverton Creek Watershed Management Plan - Acknowledge the Work of the Project Committee and Adopt Plan (Moved to Regular Agenda) 1.g. USA MO 99-122 Intergovernmental Agreement between Unified Sewerage Agency and the City of Hillsboro - Approve Agreement for License to Manage and Maintain Property (Approved Under Consent Agenda) LAND USE AND TRANSPORTATION 1.h. MO 99-348 Dedication of a Portion of County-Owned Property for Road Right-of-Way - Baseline Road (CPOs 1 and 2) (Approved Under Consent Agenda) 1.i. RO 99-150 Carrollon Estates Subdivision - Establishment of the Road as County Road No. 3053 (CPO 6) (Approved Under Consent Agenda) 1.j. RO 99-151 Ironwood No. 9 Subdivision - Establishment of the Road as County Road No. 3054 (CPO 1) (Approved Under Consent Agenda) 1.k. RO 99-152 Meadow Green Estates Subdivision - Establishment of the Roads as County Road No. 3055 (CPO 6) (Approved Under Consent Agenda) 1.l. RO 99-153 Vacation No. 388 (A Portion of SW 77th Avenue) (CPO 3) (Approved Under Consent Agenda) 1.m. RO 99-154 Vacation No. 389 (A Portion of NW Wenmarie Drive) (CPO 1) (Approved Under Consent Agenda) COOPERATIVE LIBRARY SERVICES 1.n. MO 99-349 Intergovernmental Agreement with Clackamas and Multnomah Counties Regarding Exchange of Library Services (MIX) (Approved Under Consent Agenda) HEALTH AND HUMAN SERVICES 1.o. MO 99-350 Award Signature Authority to Issue Purchase Orders for Food Assessment Fees (99119SA) (Approved Under Consent Agenda) 1.p. MO 99-351 Amend the 1999-2000 Albertina Kerr Centers Contract Increasing Funds to Provide Services for Persons with Developmental Disabilities (Approved Under Consent Agenda) 1.q. MO 99-352 Request Permission to Apply for Grant Funding from the Oregon Office of Alcohol and Drug Abuse Programs for Youth Substance Abuse Prevention and Acceptance of Memorandum of Agreement (Approved Under Consent Agenda) 1.r. MO 99-353 Request Permission to Apply for Grant from Northwest Health Foundation to Produce Instructional Video (Approved Under Consent Agenda) 1.s. MO 99-354 Transfer of Sanitary Service Certificate from Schmidt Sanitary, Inc. to Pride Disposal, Inc. (Approved Under Consent Agenda) 1.t. RO 99-155 Adopt Commingled Curbside Recycling Program Changes (Approved Under Consent Agenda) HOUSING SERVICES 1.u. MO 99-355 Home Project Agreement with Banyon Tree - Myrtlewood House (Approved Under Consent Agenda) SHERIFFS OFFICE 1.v. MO 99-356 Bureau of Justice Assistance (BJA) State Criminal Alien Assistance Program (SCAAP) Grant Acceptance (Approved Under Consent Agenda) 1.w. MO 99-357 Board Authorization to Apply for $56,691 in 1999 Local Law Enforcement Block Grant Funds Offered by U.S. Department of Justice - Bureau of Justice Administration (Approved Under Consent Agenda) SUPPORT SERVICES 1.x. MO 99-358 Acceptance of Proposal/Authorization to Execute Agreement/ Sign Design Consultant/Facilities Management Division (#99060P) (Approved Under Consent Agenda) 1.y. MO 99-359 Acceptance of Offer - Real Property Not Sold at Public Auction Teton Avenue, Tualatin (Approved Under Consent Agenda) 1.z. MO 99-360 Grant Waiver/Authorization to Execute Contracts Hispanic Sex Offender Services/Community Corrections (#99110W) (Approved Under Consent Agenda) 1.aa. MO 99-361 Signature Authority to Issue Purchase Orders/Cellular Airtime Information Services (#99121SA) (Approved Under Consent Agenda) HOUSING AUTHORITY The following action was taken as the Board of Directors for the Housing Authority - a County Service District. 1.bb. HA MO 99-14 Authorize Financial Assistance to Banyan Tree Inc. (Approved Under Consent Agenda) 2. ORAL COMMUNICATION (2 MINUTE OPPORTUNITY) Greg LaHaie, 30875 S.W. Laurelview, Hillsboro, Oregon, mentioned that he recently listened to Chairman Brian on radio station KUIK. He wished to address the disposition of surplus property on Tualatin Valley Highway. Mr. LaHaie wondered if a timeline exists for holding a public hearing on this matter. Chairman Brian responded that this has not been firmed up or scheduled at this time. He said the intent was for this issue to be discussed at a public meeting. Chairman Brian explained that it is a matter of practice to invite the public to comment when such interest is expressed. He stated that he has not discussed this specific item with the full Board yet. Mr. LaHaie wondered if a public notification process would precede the meeting at which this issue will be discussed. Commissioner Rogers clarified that there would be no individual notification. He recommended checking the County website, where all upcoming Board agendas are posted. Mr. LaHaie said there is considerable interest and some frustration in the community at not having an official forum for suggestions for disposing of the surplus property. Chairman Brian commented that there are other ways to address these concerns. He said he would be happy to meet with a group to talk about this issue. Commissioner Jones suggested that the public might want to organize an approach to be used during the two or ten minute oral communication opportunities at every regular Board Meeting. She felt this might be better than waiting to speak at the meeting where the final decision is made. 3. PUBLIC HEARING - LAND USE AND TRANSPORTATION 3.a. RO 99-149 Public Hearing for Renaming Certain Roads John Rosenberger recommended that the Board rename N.W. 97th Terrace as N.W. Ashcreek Lane. He explained that this would address confusion and safety issues in the neighborhood. The public hearing was opened. No public testimony was offered. The public hearing was closed. There was a motion to rename N.W. 97th Terrace as N.W. Ashcreek Lane. Motion - Jones 2nd - Duyck Vote - 4-0 4. LAND USE AND TRANSPORTATION 4.a. MO 99-344 Proposed Ballot Measure 56 Notice for Proposed Land Use Ordinance No. 541 (All Rural CPOs) John Rosenberger explained that the proposed notice is required by Ballot Measure 56. It was moved to approve the proposed Ballot Measure 56 notice for proposed Land Use Ordinance No. 541 and to authorize staff to charge an appropriate fee for printing and mailing costs for proposed ordinances. Motion - Rogers 2nd - Duyck Vote - 4-0 Commissioner Jones inquired if it is necessary to approve the charge for every notice. Mr. Rosenberger said he would check into this and report back. Commissioner Duyck pointed out that it is important to be consistent on this point. 4.b. MO 99-345 Intergovernmental Agreement with the City of Beaverton John Rosenberger said that this agreement is the result of a negotiated LUBA action with the City of Beaverton for the Hearings Officer to hear the remand. He stated that the property is currently in the City of Beaverton. It was moved to approve the intergovernmental agreement with the City of Beaverton. Motion - Rogers 2nd - Jones Vote - 4-0 OFF DOCKET - LAND USE AND TRANSPORTATION RO 99-156 Transfer Jurisdiction of Certain County Roads to the City of Beaverton (CR 3046T/J) John Rosenberger reported that the County has worked with the City of Beaverton over this transfer of jurisdiction from the County to the City of Beaverton. He indicated that this area has annexed and that Beaverton has mostly taken over the local streets and non-countywide road system. The public hearing was opened. No public testimony was provided. The public hearing was closed. It was moved to approve the Resolution and Order transferring jurisdiction of certain County roads to the City of Beaverton. Motion - Rogers 2nd - Duyck Vote - 4-0 OFF DOCKET - LAND USE AND TRANSPORTATION RO 99-157 Transfer Jurisdiction of Certain Roads to the City of Hillsboro John Rosenberger stated that this represents the transfer of certain roads to the City of Hillsboro.