Justification Review December 2002 Report No. 02-68 Two Department of State Divisions Would Benefit Through Coordination and Grants Streamlining This report assesses performance measures, at a glance evaluates performance, and identifies policy The programs of the Divisions of Cultural Affairs alternatives for improving services. Appendix A and Historical Resources preserve and promote summarizes our conclusions regarding the nine Florida cultural and historical resources. The areas the law requires be considered in a programs are appropriately placed within the justification review. Department of State, but there would be benefits to ____________ merging the two divisions. Background The department would improve cultural affairs and The Divisions of Cultural Affairs and Historical historical resources programs by streamlining the Resources represent two of seven divisions grants process and using a more coordinated within the Department of State. These divisions approach when planning cultural and historical are responsible for preserving and promoting resources development. This would enhance the state’s cultural and historical resources and responsiveness to local resource development making them accessible to the public. The needs and leverage support for economic cultural affairs program primarily supports the development and tourism initiatives. arts, but also supports cultural institutions such as science museums, zoos, historical societies Additional efforts are also needed to ensure and botanical gardens. The historical resources preservation and protection of state-owned historic program supports initiatives that focus on properties. Florida history including historical museums, historic preservation efforts, regulatory _______________ functions, and the protection of archaeological Purpose resources. The primary function of the This report presents the results of our program divisions is to promote conservation and local evaluation and justification review of the resource development by providing grants and cultural affairs and historical resources technical assistance. programs administered by the Department of Division of Cultural Affairs. The cultural affairs State. State law directs OPPAGA to conduct program promotes activities of cultural and justification reviews of each program operating 1 artistic significance that improve the quality of under a performance-based program budget. life in Florida. Its primary activity is to manage the Department of State’s 11 cultural grants 1 Section 11.513, F.S. Office of Program Policy Analysis and Government Accountability an office of the Florida Legislature Justification Review programs, which award matching grants to awards typically support a small portion of the communities across the state for the operating budgets of funded organizations. 5 presentation of cultural activities and for the The Division of Cultural Affairs has a single acquisition, construction, and renovation of bureau that oversees grant programs. In cultural facilities (see Appendix B for a addition, the Office of the Director administers description of grant programs and Appendix C specific initiatives such as developing art for a list of individual grants by county awarded exhibition programs and coordinating the in Fiscal Year 2002-03). 2 activities of the advisory Florida Arts Council. The Division of Cultural Affairs also provides a Division of Historical Resources. The historical range of programs and services that promote resources program is responsible for acquiring, the arts. It oversees the Art in State Buildings preserving, and retaining sites, properties, Program, provides venues for Florida artists to records, and artifacts having historical and exhibit their work, and publishes a resource tool archaeological value to the state. The division for arts in education programs. Appendix D also promotes and encourages knowledge and provides a description of these programs and appreciation of Florida history. The division services. awards grants to preserve, rehabilitate, and The division serves as Florida’s designated state protect historical and archaeological sites and to arts agency. Each state has such an agency to support exhibits and operations of historical serve as the recipient of federal arts funds from museums (see Appendix E for a description of the National Endowment for the Arts. For grant programs and Appendix F for a list of Fiscal Year 2002-03, the division’s appropriation grants awarded in Fiscal Year 2002-03). included $683,071 in federal arts funds, which The Division of Historical Resources also represented 2% of its total appropriation. operates historical museums and other Advisory groups help the Division of Cultural programs of historical and archaeological Affairs carry out its responsibilities. The Florida significance. It provides services and Arts Council, a 15-member advisory board, information to state and local governments and plans for the creation of new programs and consultants regarding the location and evaluates existing programs. 3 Grant review significance of historic structures. Appendix G panels, appointed by the Secretary of State and describes the division’s main services. consisting of artists, professionals from the The National Historic Preservation Act of 1966 cultural fields, and community cultural leaders established a partnership between the federal apply established criteria to evaluate requests government and the states to promote the for grant funds. The review panels make preservation of America’s historic resources. In funding recommendations to the Florida Arts return for federal funding and technical Council, which in turn advises the Secretary of expertise, Florida takes responsibility for State, who makes final decisions on the administering the State Historic Preservation distribution of grant awards. 4 Division grant Program managed by the State Historic 6 2 Chapter 265, F.S., specifies that the division can award up to 30% Preservation Officer. For Fiscal Year 2002-03, of grant funds on a non-matching basis. In addition, the division’s federal historic preservation grant organizations that receive line item appropriations outside of is $817,580, which represents 3% of the the grant award process are not subject to match requirements. In 2001-02, the division’s appropriation contained $2,000,000 in division’s appropriation. line item appropriations for six organizations. 3 Seven members of the Florida Arts Council are appointed by the 5 Governor, four by the President of the Senate, and four by the For example, state support covers around 3% of the annual cost Speaker of the House. of operating several of the state’s major museums. 6 4 For the cultural facilities program, arts council members serve as In Florida, the State Historic Preservation officer is designated by the grant review panel. the Governor and also serves as the director of the Division of Historical Resources. 2 Justification Review The Florida Historical Commission, an 11- appropriation for the fiscal year. These funds member advisory board, evaluates and are derived from a combination of general recommends applications for the division’s revenue and trust funds that receive revenues special category grants, and its members serve from corporate filing fees, state land as chairpersons for panels evaluating various preservation management funds, and federal types of museum and preservation grants. 7 grants (see Exhibit 2). 9 Most program resources The Secretary grants final approval before are used for cultural and historical grants, and funding recommendations are submitted to the to provide historic preservation services. Legislature. Approximately 5% of the available funds are used for the two division’s administration Three bureaus administer the historical including program planning and grants resources program, and the division also management. maintains three regional offices located in Tampa, St. Augustine, and Delray Beach to Exhibit 1 assist in the delivery of historic preservation The Divisions of Cultural Affairs and Historical services to the surrounding counties. Resources Represent More than a Third of the The Bureau of Historical Museums collects, Department of State’s Fiscal Year 2002-03 preserves, exhibits and interprets evidence Appropriation of $170.7 Million of past and present cultures in the state, and promotes knowledge and appreciation of Cultural Historical Florida’s heritage. The bureau also awards Affairs Resources grants for exhibits and the operation of 18% 17% historical museums. Elections 12% The Bureau of Historic Preservation conducts programs aimed at identifying, International evaluating, preserving and interpreting the Affairs 2% state’s historic resources, awards historic Library and preservation grants, and reviews Information Corporations applications for development to ensure Services 8% 32% Administrative compliance with state and federal historic Licensing * Services preservation laws. 8 9% 2% The Bureau of Archaeological Research Total Appropriation - $170.7 million surveys, evaluates, manages, conducts *Effective January 2003, the Division of Licensing is transferred to research and interprets state archaeological the Department of Agriculture and Consumer Services. resources, and maintains a central inventory Source: LAS/PBS system, Fiscal Year 2002-03 and of historic properties for the state. Ch. 2002-394, Laws of Florida. _______________ Division of Cultural Affairs. The Legislature Funding appropriated the