Regular Council AGENDA ITEM REPORT To: George Lahanas Subject: Approve the City Manager to enter into an agreement with Rowe Professional Services Company for engineering services associated with the FY 2021 Major Street Improvements on Abbot Road, in a not to exceed amount of $186,937.53. Meeting: City Council Special Meeting- 30 Apr 2020 Department: Public Works Staff Contact: Nicole McPherson, Engineering Administrator BACKGROUND INFORMATION: On March 20, 2020, the office of the Department of Public Works issued a request for proposals (RFP) to engineering consultants for design and inspection services for the Fiscal Year 2021 major street progrcurrently is project Road. Abbot on improvements Transportation the in ammed Improvement Program (TIP) and Transportation Alternatives Program (TAP) to receive Federal and local agency funding. The scope of work includes completing a topographic survey of existing conditions, drainage structure evaluations, design, preparing final plans, specifications, engineering estimate and inspection of the project. The proposed limits on Abbot Road are from Saginaw Street (BR-69) north to Lake Lansing Road. Ten proposals were received on April 17, 2020. The consultants who submitted proposals are as follows: • Spicer Group - $165,094.44 • Mannik & Smith Group - $168,314.21 • Rowe Professional Services Company - $169,943.21 • Williams & Works - $186,573.57 • C2AE - $196,813.43 • Hubbell, Roth & Clark, Inc. - $199,121.81 • Wolverine Engineers & Surveyors, Inc. - $210,490.00 • NTH Consultants, Ltd.- $221,304.00 • DLZ Michigan, Inc. - $223,620.54 • Prein & Newhof - $243,515.00 RFP evaluations performed by City Engineering Staff consider the proposal received from Rowe Professional Services Company for engineering services, best meets the requirements for the scheduled projects. Such factors include completion of field surveying, identification and condition assessments of existing utilities within the project limits, project design/inspection, permitting, daily inspection requirements and proper project closeout procedures. Staff is requesting a 10% markup be applied for project contingency. The Abbot Road project will be bid through the Michigan Department of Transportation (MDOT) bid letting procedures in the spring of 2021, per the Local Agency Programs schedule project planning guide. Anticipated construction will begin following the completion of the 2021 MSU spring semester. All construction activities are expected to be completed by mid-August 2021. Engineering Staff would request City Council approve the City Manager to enter into an agreement with Rowe Professional Services Company for engineering services associated with the FY 2021 Major Street Improvements on Abbot Road, in a not to exceed amount of $186,937.53. ATTACHMENTS: Proposal for Engineering Services for FY 2021 Major Street Improvements_ROWE Professional Services Company Page 2 of 54 Proposal for: FY 2021 MAJOR STREET IMPROVEMENTS ON ABBOT ROAD Submitted to: CITY OF EAST LANSING April 17, 2020 ROWE 127 S. Main Street Mt. Pleasant, MI 48858 989.772.2138 www.rowepsc.com Page 3 of 54 REQUEST FOR PROPOSALS Engineering Services for FY 2021 Major Street Improvements on Abbot Road March 20, 2020 Page 3 of 17 PROPOSAL & AWARD The undersigned having become thoroughly familiar with and understanding all of the proposal documents attached hereto, agrees to provide the services as specified herein, at the unit costs stipulated herein, subject to negotiation. I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that I have authority to submit this proposal which will become a binding contract if accepted by the City of East Lansing. I hereby state that I have read, understand and agree to be bound by all of the terms of this proposal document. Signature _____________________________ Title ________________________Vice President / Director of Engineering Print Name ____________________________Rick A. Freeman, PE Date ________________________4/17/2020 Firm Name ____________________________________ROWE Professional Services Company Address _____________________________________127 S. Main Street Mt. Pleasant, MI 48858 _____________________________________ _____________________________________ Telephone No. ____________________(810) 341-7500 Fax No. ____________________(810) 341-7573 E-mail [email protected] Proposal: We propose to furnish all labor, materials, equipment, tools and services required to complete engineering survey, design and inspection services in accordance with the Michigan Department of Transportation and City of East Lansing construction standards and within the Scope of Services identified on pages 13 and 14, contained herein in consideration of the amounts stated in our “Cost Proposal” attached hereto and agree that this document will constitute the Contract if accepted by the City. Acceptance: This proposal is accepted by the City of East Lansing. ___________________________________City Manager, Date: ______________ Approved As to Form: ________________________________________City Attorney, Date: ______________ Certified As to Sufficiency of Funds: __________________________________Chief Financial Officer, Date: _____________ Page 4 of 54 April 17, 2020 Department of Public Works City of East Lansing 410 Abbot Road East Lansing, MI 48823 RE: Engineering Services for FY 2021 Major Street Improvements on Abbot Road To Whom It May Concern: ROWE Professional Services Company is pleased to submit this proposal to the City of East Lansing for engineering services for the above referenced project. This submittal is in response to your request for proposal issued March 20, 2020. Sean Beckman, PE, will manage the project. He has 10 years of relevant experience successfully managing and leading road and utility design teams for municipalities across the state. Jeffrey Markstrom, PE, is our Design Division Manager and has 25 years of experience with municipal infrastructure projects which will allow him to perform thorough quality assurance / quality control (QA/QC) reviews. Survey Project Manager John Rauser, PS has over 30 years of experience working with similar projects and will be responsible for required surveying services. Rick Freeman, PE, will be the principal in charge able to negotiate a contract with the City of East Lansing, and is responsible for ensuring Sean has the appropriate resources to successfully execute this project for the city. We believe the ROWE team is the best choice for this project because we: • Have been providing the services required for this type of project to municipal clients for 58 years. • Listen to our clients and actively communicate with them for the duration of the project to ensure each project meets their expectations. • Possess the skills, capacity, and technology to complete the work within the city’s identified project schedule. • Have experience successfully completing Michigan Department of Transportation (MDOT) Local Agency Program (LAP) projects throughout the State of Michigan. • Have a QA/QC program that is a fundamental commitment of each member of our project team. • Understand our employees are our greatest asset; thus, safety is our top priority on every project for our staff, clients, and the general public. • We are uniquely qualified for this project because we are currently working with the city on a similar project for the FY2020 Major Street Improvement project and have a thorough understanding of the city’s requirements. During ROWE’s 58-year history, we have built a reputation for providing excellent communication and coordination for clients while delivering a quality project. Please feel free to request a list of client references who can attest to this statement. We look forward to working with the city on this project. If you have any questions regarding this proposal, or desire additional information please call either of us at (810) 341-7500. Sincerely, ROWE Professional Services Company Sean N. Beckman, PE Rick A. Freeman, PE Project Manager Vice President / Principal in Charge Page 5 of 54 Table of Contents Proposal for: Engineering Services for FY 2021 Major Street Improvements on Abbot Road Presented to: City of East Lansing, Michigan 1. Business Organization 2. Applicable Experience 3. Approach to the Project 4. Project Staffing 5. Authorized Negotiations 6. Additional Information 7. Contract Terms Page 6 of 54 Business Organization Introduction ROWE Professional Services Company (a Michigan corporation) is a professional engineering consulting firm, with large-firm resources, broad expertise, and the personal service and attention you deserve. Our staff of more than 180 professionals in Michigan and South Carolina strives for 100 percent client satisfaction. Specialties include: ENGINEERING ■ SURVEYING ■ AERIAL PHOTOGRAPHY/MAPPING LANDSCAPE ARCHITECTURE ■ PLANNING Office Locations Corporate Branches Aerial Division The ROWE Building LAPEER KENTWOOD AIR-LAND SURVEYS 540 S. Saginaw Street 128 N. Saginaw Street 4345 44th Street SE 540 S. Saginaw Street Suite 200 Lapeer, MI 48446 Suite A Suite 200 Flint, MI 48502 Ph. (810) 664-9411 Kentwood, MI 49512 Flint, MI 48502 Ph. (810) 341-7500 Fax (810) 664-3451 Ph. (616) 272-7125 Ph. (810) 762-6800 Fax (810) 341-7573 Fax (800) 974-1704 Fax (810) 762-6801 MT. PLEASANT www.rowepsc.com 127 S. Main Street GRAYLING www.airlandsurveys.com Mt. Pleasant, MI 48858 2342 Industrial Street Ph. (989) 772-2138 Suite A Fax (989)