PART 301±1ÐAPPLICABILITY AND have a ``permanent duty station'' with- GENERAL RULES in the general meaning of that term; however, they may be allowed travel or Subpart AÐAuthority, Applicability, and transportation expenses under this General Rules chapter while traveling on official business for the Government away Sec. from their homes or regular places of 301±1.1 Authority. business and while at places of Govern- 301±1.2 Applicability. ment employment or service. Maxi- 301±1.3 General rules. mum rates prescribed in this chapter Subpart BÐOfficial Government Business are applicable except as provided in Travel paragraph (c) of this section or unless a higher rate is specifically authorized in 301±1.100 Applicability. an appropriation or other statute. 301±1.101 Authorization of travel. (c) To the extent the Government has 301±1.102 Guidelines for issuing travel au- thorizations. received payment, as defined in § 304± 301±1.103 Instructions/guidelines for travel- 1.2(c) of this subtitle, and except as ers. provided in § 304±1.7 of this subtitle, ac- ceptance of such payment for, and re- Subpart CÐPre-Employment Interview imbursement by an agency to, an em- Travel ployee (and/or the accompanying 301±1.200 Applicability. spouse of such employee when applica- 301±1.201 Authorization of travel. ble) under part 304±1 of this subtitle are 301±1.202 Responsibilities for pre-employ- not subject to the maximum rates or ment interview travel. transportation class of service limita- 301±1.203 Allowable reimbursements. tions prescribed in this chapter for re- 301±1.204 Sources of funds. imbursable travel expenses. 301±1.205 Claims for reimbursement. (d) This chapter also applies to travel AUTHORITY: 5 U.S.C. 5707; 31 U.S.C. 1353; and by individuals being considered for em- 40 U.S.C. 486(c). ployment to and from pre-employment interviews determined necessary by an Subpart AÐAuthority, agency. Applicability, and General Rules [54 FR 20267, May 10, 1989, as amended at 56 FR 9878, Mar. 8, 1991; 56 FR 11304, Mar. 15, § 301±1.1 Authority. 1991. Redesignated and amended by FTR Amdt. 17, 56 FR 23654, May 23, 1991; FTR This chapter is issued under the au- Amdt. 26, 57 FR 28633, June 26, 1992; 57 FR thority of 5 U.S.C. 5701±5709, 31 U.S.C. 53289, Nov. 9, 1992] 1353, and 40 U.S.C. 486(c). § 301±1.3 General rules. [FTR Amdt. 17, 56 FR 23654, May 23, 1991, as amended by FTR Amdt. 26, 57 FR 28633, June (a) Employee's obligationÐ(1) Prudent 26, 1992] person rule. An employee traveling on official business is expected to exercise § 301±1.2 Applicability. the same care in incurring expenses (a) This chapter applies to official that a prudent person would exercise if travel of civilian employees of Govern- traveling on personal business. Excess ment agencies, including civilian em- costs, circuitous routes, delays, or lux- ployees of the Department of Defense, ury accommodations and services un- as authorized under 5 U.S.C. 5701±5709, necessary or unjustified in the per- but excluding employees of the judicial formance of official business are not branch of the Government. acceptable under this standard. Em- (b) This chapter also applies to offi- ployees will be responsible for excess cial travel of individuals employed costs and any additional expenses in- intermittently in the Government curred for personal preference or con- service as consultants or experts and venience. paid on a daily when-actually-em- (2) Approved (firesafe) accommodation. ployed (WAE) basis and of individuals It is the policy of the Government, as serving without pay or at $1 a year. reflected in the Hotel and Motel Fire These individuals are not considered to Safety Act of 1990 (Pub. L. 101±391, 10 Travel Allowances § 301±1.3 Sept. 25, 1990), referred to as ``the Act'' in an incorporated city or town, the of- in this paragraph, to save lives and ficial station is the reservation, sta- protect property by promoting fire tion, or established area, or, in the case safety in hotels, motels, and all places of large reservations, the established of public accommodation affecting subdivision thereof, having definite commerce. In furtherance of the Act's boundaries within which the des- goals, employees are strongly encour- ignated post of duty is located. aged to stay in an approved accommo- (5) Government. ``Government'' means dation when commercial lodging is re- the Government of the United States quired. Such action will serve to bene- and the government of the District of fit all travelers by influencing the Columbia. management of places of public accom- modation affecting commerce to com- (6) Continental United States. ply with the Act's fire safety require- 1``Continental United States'' means ments and maintain approved accom- the 48 contiguous States and the Dis- modation status. An approved accom- trict of Columbia. The term may be ab- modation provides certain fire detec- breviated as CONUS. tion and safety devices that reduce the (7) United States. When used in a geo- likelihood of injury to, and protect the graphical sense, ``United States'' lives of, travelers. means the 50 States and the District of (b) Reimbursable expenses. Travel ex- Columbia except as provided in § 301± penses which will be reimbursed are 3.6(b)(1)(iii). The terms United States confined to those expenses essential to and the 50 States and the District of Co- the transaction of official business. lumbia may be used interchangeably. (c) DefinitionsÐ(1) Agency. Except as (8) Government-furnished automobile. otherwise provided in § 301±17.2(a) of The term ``Government-furnished auto- this chapter, ``agency'' for purposes of mobile'' includes an automobile which this chapter means an executive agen- is (i) owned by an agency, (ii) assigned cy as defined in 5 U.S.C. 105; a military or dispatched to an agency on a rental department; an office, agency, or other basis from a GSA Interagency Fleet establishment in the legislative Management Center, or (iii) leased by branch; and the government of the Dis- the Government for a period of 30 days trict of Columbia; but does not include or longer from a commercial firm. a Government-controlled corporation, a Member of Congress, or an office or (9) Government-contract rental auto- committee of either House of Congress mobile. A ``Government-contract rental or of the two Houses. automobile'' is an automobile obtained (2) Employee. As used in this chapter, for short-term use from a commercial ``employee'' means the head of an agen- firm under the provisions of an appro- cy, an agency official, or any other in- priate General Services Administration dividual employed by an agency. This (GSA) Federal Supply Schedule con- definition also includes an individual tract. employed intermittently in Govern- (10) Special conveyance. ``Special con- ment service as an expert or consultant veyance'' is any method of transpor- and paid on a daily when-actually-em- tation other than common carrier, ployed (WAE) basis and an individual Government-furnished, Government- serving without pay or at $1 a year (5 contract rental, or privately owned, U.S.C. 5701(2)). which requires specific authorization (3) Interviewee. As used in this chap- or approval for the use thereof. Such ter, ``interviewee'' means an individual transportation generally includes con- who is being considered for employ- veyances obtained through commercial ment by an agency. rental means for less than 30 calendar (4) Official station and post of duty. days. Designated post of duty and official station have the same meaning. The [54 FR 20267, May 10, 1989, as amended at 56 limits of the official station will be the FR 9878, Mar. 8, 1991. Redesignated and corporate limits of the city or town in amended by FTR Amdt. 17, 56 FR 23654, May which the officer or employee is sta- 23, 1991; FTR Amdt. 26, 57 FR 28633, June 26, tioned. If the employee is not stationed 1992; FTR Amdt. 39, 59 FR 46192, Sept. 7, 1994] 11 § 301±1.100 41 CFR Ch. 301 (7±1±97 Edition) Subpart BÐOfficial Government safety in hotels, motels, and all places Business Travel of public accommodation affecting commerce. In furtherance of these § 301±1.100 Applicability. goals, each agency, as defined in § 301± This subpart applies to employees as 17.2(a) of this chapter, when authoriz- defined in § 301±1.3(c)(2) who are travel- ing travel shall take appropriate meas- ing on official business. ures to influence employees who will procure commercial lodging when per- [FTR Amdt. 17, 56 FR 23654, May 23, 1991] forming official travel to stay at a § 301±1.101 Authorization of travel. firesafe approved accommodation as defined in § 301±17.2(c) of this chapter. (a) Travel policy. It is the policy of the Government that agencies shall au- [54 FR 20267, May 10, 1989. Redesignated and thorize only that travel which is nec- amended by FTR Amdt. 17, 56 FR 23654, May essary to accomplish the purposes of 23, 1991; FTR Amdt. 39, 59 FR 46193, Sept. 7, the Government effectively and eco- 1994; FTR Amdt. 53; 61 FR 64998, Dec. 10, 1996] nomically. § 301±1.102 Guidelines for issuing trav- (b) Agency responsibilities. (1) Except el authorizations. as otherwise provided by law, all travel shall be either authorized or approved The travel policies and practices of by the head of the agency or by an offi- each agency shall reflect, but not be cial to whom such authority has been limited to, the following guidelines: delegated. Ordinarily, a travel author- (a) Types and use of travel authoriza- ization shall be issued before the incur- tions.