COMPENDIUM : Chapter 600 Examination Practices 601 What This Chapter Covers ........................................................................................................................................... 15 602 General U.S. Copyright Office Examination Practices ....................................................................................... 15 602.1 Completion of the Application ................................................................................................................................... 16 602.2 Statutorily Required Information in the Application ........................................................................................ 16 602.3 Requirements for Registration of a Basic Claim ................................................................................................. 17 602.4 General Standards for Examination of an Application ..................................................................................... 17 602.4(A) The Examination Process ............................................................................................................................................ 17 602.4(B) Scope of the Examination ............................................................................................................................................ 17 602.4(C) Factual Determinations and Administrative Notice .......................................................................................... 18 602.4(D) No Searches or Comparison of Works .................................................................................................................... 18 602.4(E) Duplicate Claims.............................................................................................................................................................. 18 602.5 General Practices for Processing Information Provided in a Paper Application ................................... 19 602.6 General Policy Regarding Location of Information ........................................................................................... 19 602.7 General Practices Regarding Missing Information ............................................................................................ 20 602.8 General Policy Regarding Extraneous Information ........................................................................................... 20 602.9 General Policy Regarding Social Security Numbers, Driver’s License Numbers, Credit Card Numbers, and Bank Account Numbers .................................................................................................................. 20 602.10 General Practices Regarding Cataloging Information ...................................................................................... 21 603 Variances ............................................................................................................................................................................ 21 603.1 Immaterial Variances .................................................................................................................................................... 22 603.2 Material Variances.......................................................................................................................................................... 23 603.2(A) Material Variances That May Be Resolved by Amending the Registration Record without Annotating ......................................................................................................................................................................... 23 603.2(B) Material Variances That May Be Resolved by Amending and Annotating the Registration Record ....................................................................................................................................................... 24 603.2(C) Material Variances That Cannot Be Resolved by Amending or Annotating the Registration Record ....................................................................................................................................................... 24 604 Annotations ....................................................................................................................................................................... 26 604.1 Addressing Variances in the Registration Materials ......................................................................................... 26 Chapter 600 : 1 01/28/2021 COMPENDIUM OF U . 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COPYRIGHT OFFICE PRACTICES , Third Edition 604.2 Adding Comments to the Registration Record .................................................................................................... 26 604.3 Adding Missing Information to the Registration Record................................................................................. 27 604.4 Documenting Communications with the Applicant........................................................................................... 27 604.5 Placement of the Annotation ...................................................................................................................................... 28 604.6 Annotations Are Part of the Registration Record ............................................................................................... 28 605 Communications Between the Applicant and the Registration Specialist ................................................ 28 605.1 General Policies ............................................................................................................................................................... 28 605.2 Communicating with the U.S. Copyright Office ................................................................................................... 29 605.2(A) Note to Copyright Office ............................................................................................................................................... 29 605.2(B) Cover Letters .................................................................................................................................................................... 30 605.2(C) Calling or Emailing the U.S. Copyright Office ....................................................................................................... 30 605.3 Communications from the U.S. Copyright Office ................................................................................................ 30 605.3(A) The U.S. Copyright Office’s Email Addresses ........................................................................................................ 31 605.3(B) When the U.S. Copyright Office Will Communicate with the Applicant ..................................................... 31 605.3(C) Records Concerning U.S. Copyright Office Communications ......................................................................... 32 605.3(D) Communication from the U.S. Copyright Office May Address Multiple Issues........................................ 32 605.3(E) Oral Communications.................................................................................................................................................... 32 605.3(F) Written Communications ............................................................................................................................................ 33 605.4 Case Numbers, Service Request Numbers, THREAD ID Numbers, and Correspondence Identification Numbers ................................................................................................................................................ 34 605.5 Applicant’s Internal Tracking Number ................................................................................................................... 35 605.6 Deadlines for Responding to Communications from the U.S. Copyright Office ...................................... 35 605.6(A) Oral Communications.................................................................................................................................................... 35 605.6(B) Email .................................................................................................................................................................................... 35 605.6(C) Email Requests for Deposit Copy(ies) .................................................................................................................... 36 605.6(D) Letters ................................................................................................................................................................................. 36 605.7 File Closed Following a Failure to Respond to a Written Communication from the U.S. Copyright Office .................................................................................................................................... 36 605.8 Procedure for Reopening a Closed Application .................................................................................................. 37 605.9 Withdrawing an Application ...................................................................................................................................... 37 606 Warnings ............................................................................................................................................................................ 38 607 Registration Made Under the Rule of Doubt .......................................................................................................