AGENDA BOARD OF DIRECTORS ORANGE COUNTY SANITATION DISTRICT DISTRICT’S ADMINISTRATIVE OFFICES 10844 ELLIS AVENUE FOUNTAIN VALLEY, CA 92708 REGULAR MEETING November 19, 2003 – 7:00 P.M. Agenda Posting: In accordance with the requirements of California Government Code Section 54954.2, this agenda has been posted in the main lobby of the District’s Administrative offices not less than 72 hours prior to the meeting date and time above. All written materials relating to each agenda item are available for public inspection in the office of the Board Secretary. Items Not Posted: In the event any matter not listed on this agenda is proposed to be submitted to the Board for discussion and/or action, it will be done in compliance with Section 54954.2(b) as an emergency item or because there is a need to take immediate action, which need came to the attention of the Board subsequent to the posting of agenda, or as set forth on a supplemental agenda posted in the manner as above, not less than 72 hours prior to the meeting date. Accommodations for the Disabled: The Board of Directors Meeting Room is wheelchair accessible. If you require any special disability related accommodations, please contact the Orange County Sanitation District Board Secretary’s office at (714) 593-7130 at least 72 hours prior to the scheduled meeting. Requests must specify the nature of the disability and the type of accommodation requested. Items Continued: Items may be continued from this meeting without further notice to a Committee or Board meeting held within five (5) days of this meeting per Government Code Section 54954.2(b)(3). Meeting Adjournment: This meeting may be adjourned to a later time and items of business from this agenda may be considered at the later meeting by Order of Adjournment and Notice in accordance with Government Code Section 54955 (posted within 24 hours). 1. Invocation and Pledge of Allegiance (Director Jim Silva) 2. Roll Call 3. Consideration of motion to receive and file minute excerpts of member agencies relating to appointment of Directors, if any. (See listing in Board Meeting folders) 4. Appointment of Chair pro tem, if necessary 5. Public Comments: All persons wishing to address the Board on specific agenda items or matters of general interest should do so at this time. As determined by the Chair, speakers may be deferred until the specific item is taken for discussion and remarks may be limited to three minutes. Matters of interest addressed by a member of the public and not listed on this agenda cannot have action taken by the Board of Directors except as authorized by Section 54954.2(b). 11/19/03 Page 2 6. The Chair, General Manager and General Counsel present verbal reports on miscellaneous matters of general interest to the Directors. These reports are for information only and require no action by the Directors. a. Report of Chair; consideration of Resolutions or commendations, presentations and awards b. Report of General Manager c. Report of General Counsel 7. If no corrections or amendments are made, the minutes for the regular meeting held on October 22, 2003 will be deemed approved as mailed and be so ordered by the Chair. 8. Ratifying payment of claims of the District, by roll call vote, as follows: ALL DISTRICTS 10/15/03 10/31/03 Totals $11,112,700.19 $11,370,272.71 DIRECTORS: Pursuant to Government Code Section 84308, you are required to disclose any campaign contribution greater than $250 received in the past twelve months from any party to a contract involving OCSD. This requires that you identify the contributor by name. Further, you may not participate in the decision making process to award a contract to such party. For reference, you are directed to the Register of Warrants as to all current contractors/vendors with OCSD. For the specifics of Government Code Section 84308, please see your Director’s Handbook or call the office of General Counsel. CONSENT CALENDAR All matters placed on the Consent Calendar are considered as not requiring discussion or further explanation and unless any particular item is requested to be removed from the Consent Calendar by a Director, staff member or member of the public in attendance, there will be no separate discussion of these items. All items on the Consent Calendar will be enacted by one action approving all motions, and casting a unanimous ballot for resolutions included on the consent calendar. All items removed from the Consent Calendar shall be considered in the regular order of business. Members of the public who wish to remove an item from the Consent Calendar shall, upon recognition by the Chair, state their name, address and designate by number the item to be removed from the Consent Calendar. The Chair will determine if any items are to be deleted from the Consent Calendar. 9. Consideration of motion to approve all agenda items appearing on the Consent Calendar not specifically removed from same, as follows: 11/19/03 Page 3 a. (1) Receive and file petition from Bill Tovatt requesting to annex 1.02 acres to Orange County Sanitation District (OCSD) in the vicinity of Randall Street and Clark Street in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 03-25, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-33 – Tovatt Annexation). b. (1) Receive and file petition from Ken Kirkland requesting to annex 0.31 acres to Orange County Sanitation District (OCSD) in the vicinity of Randall Street and Clark Street in an unincorporated area of Orange County; and, (2) Adopt Resolution No. OCSD 03-26, authorizing initiation of proceedings to annex said territory to OCSD (Proposed Annexation No. OCSD-35 – Kirkland Annexation). END OF CONSENT CALENDAR 10. Consideration of items deleted from Consent Calendar, if any. COMMITTEE REPORTS AND RECOMMENDED ACTIONS 11. STEERING COMMITTEE Consent Calendar a. Order draft Steering Committee Minutes for the meeting held on October 22, 2003 to be filed. Non-Consent Calendar b. Review and consideration of agenda items considered by the Steering Committee re the November 19, 2003 meeting. c. Consideration of items deleted from Steering Committee Consent Calendar, if any. 12. OPERATIONS, MAINTENANCE AND TECHNICAL SERVICES COMMITTEE (OMTS) OMTS Consent Calendar a. Order draft Operations, Maintenance and Technical Services Committee Minutes for the meeting held on November 5, 2003 to be filed. b. Receive and file Final Report for Corrosion Management Assessment Study, Specification No. CS-2002-80-BD, dated September 2003, prepared by M.J. Schiff & Associates, Inc. 11/19/03 Page 4 OMTS Non-Consent Calendar c. Consideration of items deleted from OMTS Committee Consent Calendar, if any. 13. PLANNING, DESIGN AND CONSTRUCTION COMMITTEE (PDC) PDC Consent Calendar a. Order draft Planning, Design and Construction Committee Minutes for the meeting held on November 6, 2003 to be filed. b. (1) Ratify Change Order No. 1 to Rehabilitation of 36-inch Forcemain (B) Between Bitter Point Pump Station and Junction Box, Contract No. 5-29-R1, with Insituform Technologies, Inc., authorizing a deduction of $15,529, decreasing the total contract amount to $1,536,941; and, (2) Accept Contract No. 5-29-R1 as complete, authorizing execution of the Notice of Completion and approving the Final Closeout Agreement. c. Ratify Change Order No. 10 to Primary Clarifiers 16-31 and Related Facilities, Job No. P1-37, with Margate Construction, authorizing an addition of $56,041, increasing the total contract amount to $71,198,134. d. Ratify Change Order No. 4 to Area Classification Study Implementation Plan, Plant Nos. 1 and 2, Job No. J-35-2, with J.F. Shea Construction, Inc., authorizing an addition of $197,094, increasing the total contract amount to $14,731,356. e. (1) Approve a budget Amendment of $4,222,000 for Long Term Monitoring Program, Job No. J-73-2, for a project budget of $7,074,000; and, (2) Approve Amendment No. 2 to the Professional Services Agreement with ADS Environmental Services for additional flow monitoring and analysis for an additional amount of $125,000, increasing the total amount not to exceed $6,337,400. f. Approve Amendment No. 1, to the Professional Services Agreement with Malcolm Pirnie, Inc., for Ellis Avenue Pump Station Rehabilitation, Job No. I-10, providing for additional design engineering services for an additional amount of $400,055, increasing the total amount not to exceed $3,586,082. g. Approve Amendment No. 3 to the Professional Services Agreement with Tetra Tech, Inc. for the Warner Avenue Relief Sewer, Contract No. 11-22, providing for additional engineering services during construction, for an additional amount of $78,500, increasing the total amount not to exceed $440,979. h. Approve Amendment No. 5 to the Professional Services Agreement with Black & Veatch Corporation for additional construction support services for Effluent Pump Station Annex, Job No. J-77, for an additional amount of $1,776,417, increasing the total amount not to exceed to $6,164,240. 11/19/03 Page 5 PDC Non-Consent Calendar i. Consideration of items deleted from PDC Committee Consent Calendar, if any 14. FINANCE, ADMINISTRATION AND HUMAN RESOURCES COMMITTEE (FAHR) FAHR Consent Calendar a. Order draft Finance, Administration and Human Resources Committee Minutes for the meeting held on November 12, 2003 to be filed. (Minutes to be distributed at 11/19/02 Board Meeting.) b. Receive and file Treasurer’s Report for the month of October 2003. c. Receive and file the Quarterly Investment Management Program Report for the period July 1, 2003 through September 30, 2003. d. Receive and file the 2003-04 First Quarter Financial Report for the period ending September 30, 2003.