3121-009-GSM-gau (USMARC); GSG (OCLC/SOLINET) 1 City of Savannah, Research Library & Municipal Archives, Savannah, Georgia Record Series #: 3121-009 Name: City of Savannah, Engineering Department Retrospective Maps Collection, Property Maps Dates: 1853-1982, no date Extent/Size: 1305 maps in 3 document cases and 29 oversize folders (15.6+/- cubic feet) Language: English Scope and Content: Record Series 3121-009, City of Savannah, Engineering Department, Retrospective Maps Collection, Property Maps (1853-1982, no date), forms part of a larger collection of over 3,000 maps generated by the Engineering Department over a 200 year time span. These maps document City of Savannah property holdings and transactions related to land subdivision and development, street openings and improvements, water and sewer lines, and property lines and right-of-ways (also see Record Series 3121-007 General Maps and Record Series 3121-008 East/West Maps). The Property Maps specifically document City properties, easements, and right-of-ways, and the majority date from the early to mid-20th century. The dates of the collection represent the information provided on the maps, as well as their date of creation. Therefore, when a copy of an earlier map is present, both the date of the original map and the date of the copy are provided. The earliest date of an original map in this collection is 1866. The bulk of maps dating from the second half of the 20th century are still in active administration files in the Engineering Department. System of Arrangement and Ordering: The Retrospective Maps Collection, Property Maps are arranged numerically by assigned map reference number. A numerical inventory is maintained by the Library and Archives with the following information recorded for each map: Description (title when available, otherwise applied title/description derived from information provided on map) Date (includes: recorded date; no date if none available; original date with revision date following; or informational date with copy date following) Map Reference # Record Series # Box # Folder # Duplicates Notes (includes: archivists’ notes regarding condition of maps; missing maps; or miscellaneous descriptive information) In addition, alphabetical indexes (including keyword, date and map reference number to refer back to numerical inventory) are available in the following categories: Wards Neighborhoods/Areas (includes: neighborhoods; subdivisions; cities and towns other than Savannah; parks; property tracts; etc.) Streets/Waterways (includes: streets; lanes; canals; sewers; etc.) Owners/Occupants (includes: current and former property owners other than the City of Savannah; residential, commercial and public occupants; parks; etc.) Prepared by L. Spracher, revised 28 December 2006 Y:\RLMA 3121\3121-009 Finding Aid.doc 3121-009-GSM-gau (USMARC); GSG (OCLC/SOLINET) 2 City of Savannah, Research Library & Municipal Archives, Savannah, Georgia Conditions Governing Access: None Conditions Governing Reproduction and Use: Please read carefully the statement on copyright below. Permission to reproduce does not constitute permission to publish. Researchers who plan publication are asked to discuss this with the archivist first for written permission. While most of the City of Savannah, Research Library and Municipal Archives collections are public records and in the public domain, not all are, and the Library and Archives may not be the owner of copyright for all its archival materials. Researchers are responsible for obtaining any necessary permission to publish from the holder of copyright. In the event that the Library and Archives becomes a source for publication, a copy of the publication is requested for the Library and Archives. NOTICE: WARNING CONCERNING COPYRIGHT RESTRICTIONS The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve a violation of copyright law. Additional Finding Aids: The following hard-copy inventories and indexes are available in the City of Savannah, Research Library and Municipal Archives: Numerical inventory by map reference number Alphabetical index by wards Alphabetical index by neighborhoods/areas Alphabetical index by streets/waterways Alphabetical index by owners/occupants For more information on finding aids, please contact the Library and Archives at www.savannahga.gov or (912) 651-6412. Access Points: City of Savannah, Georgia (Savannah, Ga.) Engineering Department (Savannah, Ga.) Map Collections (Savannah, Ga.) Real property—Maps. Preferred Citation: Record Series 3121-009, Engineering Department, Retrospective Maps Collection, Property Maps. City of Savannah, Research Library and Municipal Archives, Savannah, Georgia. Processed by: L. Bellardo, E. Ielmini, C. Kelley, November 1988 Revised by L. Spracher and M. Johnson, December 2006 Prepared by L. Spracher, revised 28 December 2006 Y:\RLMA 3121\3121-009 Finding Aid.doc 3121-009-GSM-gau (USMARC); GSG (OCLC/SOLINET) 3 City of Savannah, Research Library & Municipal Archives, Savannah, Georgia Preservation Note: The Retrospective Maps Collection was transferred to the City of Savannah, Research Library and Municipal Archives from the Engineering Department in August 1987. The original rehousing and inventorying project was completed by the Library and Archives in 1988, and maintained the original order of the maps in 29 map books with pages inserted in plastic sleeves. Each map book page contained anywhere from 1 to 7 maps. The maps were numbered according to book and page number (consequently, many maps had the same reference number since they appeared together on the same map book page). Over the years, the plastic sleeves of the map books have been deteriorating causing damage to the individual maps including, bleeding ink, transference of information from map to plastic, and transference of a greasy residue from plastic to map. In an effort to preserve the maps and halt the damage caused by the plastic sleeves, this record series was rehoused in 2006. All maps were removed from the plastic sleeves and assigned a unique reference number (map book #, page # and alphabetical character). Those maps small enough were rehoused in legal-sized folders and document cases. Oversize maps were rehoused in oversize folders and flat-file map drawers. All maps were interleaved with Permalife, acid-free paper in an attempt to absorb remaining residue and protect the maps from each other. In addition to addressing the unique preservation issues of the Property Maps, this rehousing project served several purposes: eliminated duplicate map reference numbers to facilitate retrieval, use and citation; made maps easier to handle; and facilitated the creation of a new Microsoft Access database inventory with additional keyword indexing functions to identify proper names not brought out in the original indexing system which allowed only one alphabetical term to be indexed per map. Descriptions of maps for the numerical inventory was taken directly from the original 1988 inventory and verified against the maps during the rehousing project. During rehousing, several maps were found to be missing and were so identified in the inventory, and several uncatalogued maps were discovered and added to the inventory. Prepared by L. Spracher, revised 28 December 2006 Y:\RLMA 3121\3121-009 Finding Aid.doc 3121-009, Engineering Department Retrospective Maps Collection Property Maps, Numerical Inventory Description Roberts Ward, eight lots of ground, No.5, 7, 8, 9,10,11-12 and 9, Robertsville, Miller's Subdivision, situated on the west side of [Laurel Grove] Cemetery between Roberts and Russell streets in the City of Savannah Date 1881 Map Ref # ?2-00 Box # nla Folder# nla Duplicates Notes Original inventory Reference # is incorrect (could be Book 2 or Book 20); Missing December 2006 - MDJ Description Augusta Ward and Bay Street Extension, Jasper Oaks subdivision between Date 1931 Map Ref # 01-01A Box # nla Foider # Oversize 01 Duplicates Notes 01-01A and 01-02A are the same map Description Augusta Ward and Bay Street Extension, Jasper Oaks subdivision between Date 1931 Map Ref # 01-02A Box # nla Fofder# Oversize 01 Duplicates Notes 01-01A and 01-02A are the same map Description Crickard Ward, sanitary sewers, easements acquired by the Mayor and Aldermen of the City of Savannah for construction of, in Block 8, C. J. Hull's subdivision of Woodville Date 1957 Map Ref # 01-03A Box # nla Fofder# Oversize 01 Duplicates Notes Thursday, December 28, 2006 Page 1 of 330 3121-009, Engineering Department Retrospective Maps Collection Property Maps, Numericai Inventory~ Description Lissner Avenue to Anderson St., required right-of-way for the extension of Date no date Map Ref. # 01-036 Box # nfa Folder # Oversize 01 Duplicates Notes Description Crickard Ward, Jasper Summit subdivision, topographic map of industrial site in Date 1947 Map Ref. # 01-04A