I hereby give notice that an ordinary meeting of the Howick Local Board will be held on: Date: Monday, 11 April 2016 Time: 6.00pm Meeting Room: Howick Local Board Meeting Room Venue: Pakuranga Library Complex 7 Aylesbury Street Pakuranga Howick Local Board OPEN AGENDA MEMBERSHIP Chairperson David Collings Deputy Chairperson Adele White Members Garry Boles Katrina Bungard Jim Donald Lucy Schwaner John Spiller Steve Udy Bob Wichman (Quorum 5 members) Lynda Pearson Local Board Democracy Advisor 1 April 2016 Contact Telephone: (09) 572 0151 Email: [email protected] Website: www.aucklandcouncil.govt.nz Note: The reports contained within this agenda are for consideration and should not be construed as Council policy unless and until adopted. Should Members require further information relating to any reports, please contact the relevant manager, Chairperson or Deputy Chairperson. Howick Local Board 11 April 2016 ITEM TABLE OF CONTENTS PAGE 1 Welcome 5 2 Apologies 5 3 Declaration of Interest 5 4 Confirmation of Minutes 5 5 Leave of Absence 5 6 Acknowledgements 5 7 Petitions 5 8 Deputations 5 8.1 Deputation - Cancer Society 5 8.2 Deputation - Uxbridge Arts and Culture 6 8.3 Deputation - Howick Youth Council 6 9 Public Forum 6 10 Extraordinary Business 6 11 Notices of Motion 7 12 Chair's Report 9 13 Councillor's Update 11 14 Auckland Transport Update - April 2016 13 15 Howick Local Board Community Safety Recommendations 2015-2016 41 16 Community Places 2016/2017 Community Centre and Venue for hire fees 49 17 Approval for expansion of the Eastgate Communty Trust facility at Lloyd Elsmore Park 57 18 Workshop Notes 63 19 Governance Forward Work Calendar 75 20 Consideration of Extraordinary Items PUBLIC EXCLUDED 21 Procedural Motion to Exclude the Public 81 C1 Acquisition of Land for Cycleway/Walkway in Flat Bush 81 Page 3 Howick Local Board 11 April 2016 1 Welcome 2 Apologies At the close of the agenda no apologies had been received. 3 Declaration of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 4 Confirmation of Minutes That the Howick Local Board: a) confirm the ordinary minutes of its meeting, held on Monday, 14 March 2016, as a true and correct record. 5 Leave of Absence At the close of the agenda no requests for leave of absence had been received. 6 Acknowledgements At the close of the agenda no requests for acknowledgements had been received. 7 Petitions At the close of the agenda no requests to present petitions had been received. 8 Deputations Standing Order 3.20 provides for deputations. Those applying for deputations are required to give seven working days notice of subject matter and applications are approved by the Chairperson of the Howick Local Board. This means that details relating to deputations can be included in the published agenda. Total speaking time per deputation is ten minutes or as resolved by the meeting. 8.1 Deputation - Cancer Society Purpose 1. Caitlin Bush from Cancer Society would like to update the board on evidence and findings regarding the Smokefree Policy and also a toolkit that has been prepared in partnership with the council leasing team. Recommendation/s That the Howick Local Board thanks Caitlin Bush for her attendance and presentation. Page 5 Howick Local Board 11 April 2016 8.2 Deputation - Uxbridge Arts and Culture Purpose 1. Vickie Bowers from Uxbridge Arts and Culture would like to update the board on the Uxbridge Arts and Culture centre. Recommendation/s That the Howick Local Board thanks Vickie Bowers for her attendance and presentation. 8.3 Deputation - Howick Youth Council Purpose 1. Chairperson Veisinia Maka, Deputy Chair Zac Wong from the Howick Youth Council and Mackenzie Valgre from Youth Advisory Panel would like to update the board their achievements and progress. Recommendation/s That the Howick Local Board thanks Chairperson Veisinia Maka, Deputy Chair Zac Wong from the Howick Youth Council and Representative Mackenzie Valgre from Youth Advisory Panel for their attendance and presentation. 9 Public Forum A period of time (approximately 30 minutes) is set aside for members of the public to address the meeting on matters within its delegated authority. A maximum of 3 minutes per item is allowed, following which there may be questions from members. At the close of the agenda no requests for public forum had been received. 10 Extraordinary Business Section 46A(7) of the Local Government Official Information and Meetings Act 1987 (as amended) states: “An item that is not on the agenda for a meeting may be dealt with at that meeting if- (a) The local authority by resolution so decides; and (b) The presiding member explains at the meeting, at a time when it is open to the public,- (i) The reason why the item is not on the agenda; and (ii) The reason why the discussion of the item cannot be delayed until a subsequent meeting.” Section 46A(7A) of the Local Government Official Information and Meetings Act 1987 (as amended) states: Page 6 Howick Local Board 11 April 2016 “Where an item is not on the agenda for a meeting,- (a) That item may be discussed at that meeting if- (i) That item is a minor matter relating to the general business of the local authority; and (ii) the presiding member explains at the beginning of the meeting, at a time when it is open to the public, that the item will be discussed at the meeting; but (b) no resolution, decision or recommendation may be made in respect of that item except to refer that item to a subsequent meeting of the local authority for further discussion.” 11 Notices of Motion At the close of the agenda no requests for notices of motion had been received. Page 7 Howick Local Board 11 April 2016 Chair's Report File No.: CP2016/05462 Purpose 12Item 1. To provide an opportunity for the Chair to update the meeting on projects and issues which the Board has been involved with since the last meeting. Executive Summary 2. An opportunity for the Chair to update the meeting on projects, issues, events, and progress the board has made since the last meeting. Recommendation/s That the Howick Local Board: a) Receives the Chair’s verbal report. Attachments There are no attachments for this report. Signatories Authors Lynda Pearson - Local Board Democracy Advisor Authorisers Angeline Barlow - Relationship Manager Chair's Report Page 9 Howick Local Board 11 April 2016 Councillor's Update File No.: CP2016/05463 Purpose 13Item 1. An opportunity for the Ward Councillors to update the Board on regional matters of interest. Executive Summary 2. A period of time (10 minutes) has been set aside for the Ward Councillors to update the Board on regional matters. Recommendation/s That the Howick Local Board: a) Receives the verbal report. Attachments There are no attachments for this report. Signatories Authors Lynda Pearson - Local Board Democracy Advisor Authorisers Angeline Barlow - Relationship Manager Councillor's Update Page 11 Howick Local Board 11 April 2016 Auckland Transport Update - April 2016 File No.: CP2016/05579 Purpose 14Item 1. Providing an update on transport matters for the information of the Howick Local Board and a register of transport issues in the Howick Local Board area currently being addressed by Auckland Transport’s Elected Member Relationship Manager (South). Executive Summary 2. This report covers matters of specific application and interest to the Howick Local Board and its community; matters of general interest relating to Auckland Transport activities or the transport sector; and Auckland Transport media releases for the information of the Board and community. 3. In particular, this report provides information on: The Howick Local Board’s transport capital fund New Half Moon Bay ferry facility update AMETI update Little Bucklands Beach seawall Pigeon Mountain Road/Prince Regent Drive/Sunderlands Road intersection update Half Moon Bay ferry terminal car park signage Proposed Pakuranga Road pedestrian improvements SuperGold concession and AT HOP cards. Recommendation/s That the Howick Local Board: a) Receives the report entitled ‘Auckland Transport Update – April 2016’ and the attached issues register from Auckland Transport’s Elected Member Relationship Manager (South). Discussion Howick Items A1. Local board transport capital fund (LBTCF) 4. The Howick Local Board’s funding allocation under the LBTCF is $871,903 per annum. 5. The Board’s active projects are included in Table 1 below (NB: ROC = rough order of costs; FEC = firm estimate of cost): Table 1: ID# Project Description Progress/Current Status 009 Walkway and amenity improvements at Half On 8-Jun-15, the Board approved the project Moon Bay (HMB) Marina for construction based on a FEC estimate of Updated FEC of $477,000 $422,000, of which $395,000 would come from $27,000 already received from 2011/12 the LBTCF. Local Board Discretionary budget On 16-Nov-15, the Board approved the Remaining budget of $450,000 increased allocation of $450,000 from the approved from LBTCF LBTCF. The physical works contract has been Auckland Transport Update - April 2016 Page 13 Howick Local Board 11 April 2016 awarded and the confirmed start date is 1- Apr-16. All works including installation/upgrade of streetlights are expected to be finished by the end of May/start of June. Item 14Item 155 Burswood Business Area enhancements On 10-Nov-14, the Board approved the project Updated firm estimate of $411,770 for construction. $104,000 received from Council’s Following project tender, on 16-Nov-15, the Business Area Planning Unit Board approved an increased allocation of $307,770 balance required from LBTCF $307,770 from the LBTCF.