THE TULU MOYE GEOTHERMAL DEVELOPMENT PROJECT Photograph by Ms. Aida Muluneh. Meeting at the Window, 2009 STAKEHOLDER ENGAGEMENT PLAN VERSION 02 November 2017 RG SEP–02: 2017 CONTENTS LIST OF TABLES 5 LIST OF FIGURES 5 REPORT REVIEW AND VERIFICATION 6 ACRONMYS 7 1 INTRODUCTION 8 1.1 Overview 8 1.2 Objectives of Stakeholder Engagement 8 1.3 Scope of Application 9 2 PROJECT DESCRIPTION 10 2.1 Project Location 10 2.2 Project Settings 10 2.3 Project Description 11 2.4 Project Area of Influence 13 3 NATIONAL AND INTERNATIONAL REQUIREMENTS 16 3.1 Overview 16 3.2 Policies 16 3.2.1 Environmental Policy and Strategy, 1997 16 3.2.2 Ethiopian National Policy on Women, 1993 16 3.2.3 IFC PSs on Environment and Social Sustainability (2012) 17 3.2.4 IFC Good Practice Handbook on Stakeholder Engagement 18 3.2.5 Other Relevant International Policies and Conventions 19 3.3 National Laws 20 3.3.1 The Constitution 20 3.3.2 Environmental Protection Organs, Proclamation No. 295 /2002 20 3.3.3 Environmental Impact Assessment, Proclamation No. 299 /2002 21 4 STAKEHOLDER IDENTIFICATION /MAPPING 22 4.1 Introduction 22 4.1.1 Primary Stakeholder 22 4.1.2 Secondary Stakeholder 22 4.1.3 Tertiary Stakeholder 22 4.2 Stakeholders Identification 22 4.2.1 Government Officials 23 4.2.2 Project Proponent 23 4.2.3 Project Affected Persons 23 4.2.4 Vulnerable Groups 24 4.2.5 CSOs, NGO and Conservation Organizations 24 4.2.6 Development Partners 25 4.2.7 Media 25 4.3 Indigenous Peoples 25 2 RG SEP–02: 2017 4.4 List of Stakeholders 26 4.5 Project Phases and Stakeholders Engagement 27 4.5.1 Pre-feasibility and Feasibility Study Phase 27 4.5.2 Operation Phases 29 4.5.3 Decommissioning Phases 30 5 SUMMARY OF STAKEHOLDER ENGAGEMENT ACTIVITIES 31 5.1 Background 31 5.2 Initial Stakeholder Consultations 32 5.2.1 Approach and Study Methods 32 5.2.2 Summary of Key Issues Discussed with Stakeholders 34 5.3 ESIA Impacts and Mitigation Measures Consultations 38 5.3.1 Approach and Study Methods 38 5.3.2 Summary of Key Issues Discussed by Stakeholders 40 6 STAKEHOLDER ANALYSIS AND ENGAGEMENT PLAN 42 6.1 General Information 42 6.1.1 Stakeholder Analysis 42 6.1.2 Conceptual Framework and Proposed Structure 45 6.2 Stakeholder Methods 46 6.2.1 General Information 46 6.2.2 Activities and Methods 46 6.3 Stakeholder Engagement Plan 48 6.3.1 Plan Overview 48 6.3.2 ESIA Implementation 48 6.3.3 Final ESIA Disclosure and Consultation 53 6.3.4 Indicative Timeframes 53 7 RESOURCES FOR SEP IMPLIMENTATION 54 7.1 Resources and Responsibilities 54 7.1.1 Top Management 54 7.1.2 Environmental and Social Manager 54 7.1.3 Community Liaison Officers 55 7.2 Logistics and Capacity Building 55 7.2.1 Equipment and Office Space 55 7.2.2 Capacity Building 56 7.2.3 Stakeholder Engagement Materials 56 8 GRIEVANCE REDRESS MECHANISM 57 8.1 Introduction 57 8.1.1 Objectives 57 8.2 Roles and Responsibilities 57 8.2.1 RG’s Responsibility 57 8.2.2 Tentative Committee 57 8.3 Procedure for Grievance/Comment Response 58 8.4 Record Keeping 60 8.5 Appeal and Disclosure 60 8.5.1 Appeal 60 3 RG SEP–02: 2017 8.5.2 Disclosure 60 9 MONITORING AND EVALUATION OF THE PROPOSED SEP 61 9.1 Definition and Purpose 61 9.2 Monitoring the SEP Implementation Inputs 61 9.3 Monitoring the SEP Implementation Process 61 9.4 Methods of Monitoring the Efficiency of SEP Implementation 61 9.4.1 Monitoring the Overall Efficiency of SEP Implementation 61 9.4.2 Developing Summary Indicators 62 9.4.3 Indicators of the Efficiency of Individual SEP Activities 62 9.4.4 Studying Community Level Organizations 62 9.5 Impact Evaluation 62 9.5.1 Estimation of Net Impacts 62 9.5.2 Comparison of ‘Effectiveness’ of 2 or More Alternative Strategies 62 9.6 Tools for Participatory Monitoring and Evaluation 63 9.6.1 Quantitative Surveys 63 9.6.2 Focus Group Discussions 63 9.7 Reports and Deliverables 63 9.7.1 Weekly CLOs Reports 63 9.7.2 Monthly Reports 64 9.7.3 Quarterly Reports 64 9.7.4 Annual Reports 64 10 LIST OF APPENDICES 65 Appendix 1: Stakeholder Engagement Forms 66 Appendix 1.1: Grievance and Concerns Logging Form 66 Appendix 1.2: Feedback Logging Form 67 Appendix 1.3: Simple Grievance and Concerns Logging Database 68 Appendix 1.4: Simple Commitment Register 68 Appendix 2: Introduction Consultation Meeting Series 69 Appendix 2.1: Stakeholders Interviewed 69 Appendix 2.2: Minutes of Meetings with Stakeholders 72 Appendix 3: Disclosure of ESIA Impacts and Mitigation Measures 110 Appendix 3.1 Stakeholders Program Schedule 110 Appendix 3.2: Minutes of Meetings with Stakeholders 112 4 RG SEP–02: 2017 LIST OF TABLES Table Description Page Table 4-1: Local Communities within the Project /Study Area 24 Table 4-2: CSOs and NGOs Actively Working in the Project /Study Area 24 Table 4-3: Stakeholder Bodies and their Relevance to Project 26 Table 5-1: Number of Participants in the Public Meetings 33 Table 6-1: Stakeholder Analysis 43 Table 6-2: Consultations on Stakeholder Engagement 51 Table 6-3: Engagements Prior to Civil Works 51 LIST OF FIGURES Figure Description Page Figure 1: The Project /Study Area ............................................................................................................... 10 Figure 2: The Project Area Sub-Districts (Kebeles) ...................................................................................... 11 Figure 3: The Drilling Area within the Project /Study Area ......................................................................... 12 Figure 4: Directional Drilling Targets ........................................................................................................... 14 Figure 5: Initial Proposal of Access Road (new road marked with red) ...................................................... 15 Figure 6: Location of Drilling Targets (existing road marked with yellow) .................................................. 15 Figure 7: Public Announcement .................................................................................................................. 39 Figure 8: Stakeholder Analysis Matrix ......................................................................................................... 42 Figure 9: Expected Communication Flow among Stakeholders .................................................................. 45 Figure 11: Grievance Mechanism ................................................................................................................ 59 5 RG SEP–02: 2017 REPORT REVIEW AND VERIFICATION Prepared for/client: Environment and Community Development Directorate, Ministry of Mines Project name: Ethiopia – Tulu Moye RG report number: 17005-03 Project manager: Thorleifur Finnsson /ESIA: Loftur R. Gissurarson Author(s): Reykjavik Geothermal & Gibb International Distribution of all Reykjavik Geothermal reports is restricted as the general rule, unless otherwise stated. Report review and verification: Description Date Responsible (signature not necessary) Internal draft prepared September 2015 Gibb International Internal draft review October 2015 Reykjavik Geothermal (LR) 1st version published March 2016 Gibb International 2nd draft prepared January 2017 Reykjavik Geothermal (LR) 2nd draft updated August 2017 Reykjavik Geothermal (LR) 2nd draft reviewed 29.09.2017 ERM (Mike Everett & Haroub Ahmed) 2nd draft reviewed 10.11.2017 RG (Aynalem Getachew) 2nd draft approved, published November 2017 Reykjavik Geothermal (ThF) 6 RG SEP–02: 2017 ACRONMYS AfDB Africa Development Bank CBO Community Based Organizations CDP Community Development Plan /Program CLO Community Liaison Officer CSOs Civil Society Organizations CSR Community and Stakeholder Relations CSR Corporate Social Responsibility EE Environmental Experts EEPO Ethiopian Electric Power Office EHS Environment and Social Sustainability EIA Environmental Impact Assessment EIB Europe International Bank EPA Environmental Protection Authority EPs Equator Principles E&S Environmental and Social ESAP Environmental and Social Action Plan ESIA Environmental and Social Impact Assessment ESMP Environmental and Social Management Plan ESMS Environmental and Social Management System FDRE Federal Democratic Republic of Ethiopia FGDs Focus Group Discussions FPIC Free, Prior, and Informed Consent HIV /AIDS Human Immunodeficiency Virus /Acquired Immunodeficiency Syndrome H&S Health and Safety ICP Informed Consultation and Participation IFC International Finance Corporation IPP Independent Power Producer ISS Integrated Safeguards System KPI Key Performance Indicator masl Meters above sea level M&E Monitoring and Evaluation MFI Micro Finance Institutions MoM Ministry of Mines NGOs Non-Governmental Organizations NTS Non-Technical Summary OECD Organisation for Economic Cooperation and Development OMS Operational Manual Statement OP Operation Policy PAP Project Affected Persons /People PM Project Manager PS Performance Standards RAP Resettlement Action Plan RFP Resettlement Policy Framework RG Reykjavik Geothermal SE Stakeholder Engagement SEP Stakeholder Engagement Plan SNNPR Southern Nations, Nationalities and People’s Region TBD To Be Decided TGE Transitional Government of Ethiopian TV Television UNECE United Nations Economic Commission for Europe WB World Bank 7 RG SEP–02: 2017 1 INTRODUCTION 1.1 Overview The Government of Ethiopia and Reykjavik Geothermal (RG) entered into an agreement in October 2013 to develop and operate geothermal power of up to 1,000 MW in two phases of 500 MW each. The first 500 MW plant is to be built inside the Corbetti Caldera, which is currently in progress. The second, a 500 MW power plant is planned in the