Please ask for: Michelle Rowbottom Telephone: 01482 615059 Fax: 01482 613110 Email: [email protected] Text phone: 01482 300349 Date: Thursday, 19 December 2013 Dear Councillor, Energy and Infrastructure Overview and Scrutiny Commission The next meeting of the Energy and Infrastructure Overview and Scrutiny Commission will be held at 10:00 on Tuesday, 07 January 2014 in Room 77. The Agenda for the meeting is attached and reports are enclosed where relevant. Please Note: It is likely that the public, (including the Press) will be excluded from the meeting during discussions of exempt items since they involve the possible disclosure of exempt information as describe in Schedule 12A of the Local Government Act 1972. Yours faithfully, Democratic Services Officer for the Chief Executive Page 1 of 54 Energy and Infrastructure OSC To: Membership: Councillors P Allen, S Baker, A Clark, D A Craker, J Fareham, A Gardiner, T E Keal, S Walker, G Wareing and A Williams Portfolio Holders: Councillor M Mancey, Portfolio Holder for Energy City Officers: Trish Dalby – Corporate Director, City Services Andy Burton - City Streetscene Manager Pauline Davis –Corporate Director Regeneration and Partnerships (PA-My Broad) Malcolm Relph – City Economy Manager Graham Hall, Assistant Head of Service, Transport and Asset Management Fiona Harbord, Scrutiny Officer Michelle Rowbottom, Democratic Services Officer (x5) For Information: Councillor T McVie, Chair of Overview and Scrutiny Management Committee Councillor J Korczak Fields, Deputy Chair of Overview and Scrutiny Management Committee Members’ Information Office (Public Set) Reference Library (Public Set) Alerts: Brendan Arnold – Director of Resources Councillor Brady – Portfolio Holder for Partnerships Chief Executives Office, Kingston upon Hull City Council Andy Stankard, Principal Cabinet Support Office Nathan Turner, Corporate Policy and Research Manager Councillor M Ross, Leader of the Opposition Sarah Laverack, Legal Services Jane Price, John Bracewell and Mark McEgan, Area Directors Guildhall Reception Press office Group Secretariats Scrutiny Office Viking Radio – [email protected] Yorkshire Post – [email protected] & [email protected] & [email protected] Radio Humberside – [email protected] Hull Daily Mail – [email protected] & [email protected] KCFM Radio – [email protected] All Other Elected Members Page 2 of 54 Energy and Infrastructure Overview and Scrutiny Commission 10:00 on Tuesday, 07 January 2014 Room 77 A G E N D A PROCEDURAL ITEMS 1 Apologies To receive apologies for those Members who are unable to attend the meeting. 2 Declarations of Interest To remind Members of the need to record the existence and nature of any Personal and Discolseable Pecuniary interest in items on the agenda, in accordance with the Member Code of Conduct. Members Code of Conduct - Part D1 of the Constitution) 3 Minutes of the meeting held on 3rd December 2013 5 - 14 To approve the minutes as a true and correct record. NON-EXEMPT ITEMS 4 Discussion with the representatives of the City's major Bus Companies To enable the Commission to discuss with the major Bus operators issues around the City's bus infrastructure. 5 Hull Card 15 - 16 To update the Commission on progress of the Hull Card initiative, timelines and plans for its introduction. Page 3 of 54 6 Interchange Information Desk Update 17 - 32 To provide an update on the review of the passenger experience at the Hull Interchange as requested at the 4th June 2013 meeting of this Commission. 7 Update on Park and Ride 33 - 38 To provide an update on the operation of the existing Park and Ride Service at Priory Park and to highlight the current status with regard to the provision of new park and ride facilities in the East and North of the city. 8 Lighting Levels in Hull City Centre and Arterial Routes 39 - 50 To receive a presentation to demonstrate to Members the proposed environ 1-5 for the replacement of street lights within the city as requested at the meeting of 5th November 2013. 9 Overview and Scrutiny Action List 2013-2014 51 - 54 To confirm that the Commission's actions have been implemented and monitor the response to the Commission's comments and recommendations. EXEMPT ITEMS 10 No Exempt Items There are no exempt items on this agenda. Page 4 of 54 Energy and Infrastructure Overview and Scrutiny Commission 3rd December 2013 PRESENT:- Councillor P. Allen (Chair), Councillor T. Keal (Deputy Chair), Councillor S. Chaytor, Councillor A. Clark, Councillor D.A. Craker, Councillor J. Fareham, Councillor A. Gardiner, Councillor E. Mann, Councillor G. Wareing, Councillor A. Williams IN ATTENDANCE:- F. Harbord (Scrutiny Officer), M. Rowbottom (Democratic Services Officer), Councillor M. Mancey (Portfolio Holder for Energy City), G. Hall (Assistant Head of Service, Streetscene) – Minutes 45, A. Davidson (Local Transport Plan Development Officer) – Minute 45, S. Wragg (Flood Risk Planning Manager) – Minute 46, D. Baines (Development and Design Engineer – Streetscene) – Minute 41 J. Taylor, Sustrans and C. King, Hull University (Minute 42); J. Saleh, The Warren (Minute 43) APOLOGIES:- Councillor S. Baker and Councillor S. Walker Minute Description/Decision Action No. By/Deadline PROCEDURAL ITEMS 39. DECLARATIONS OF INTEREST Councillor A. Clark declared a personal interest in minute 41 Members and in so far as he is a link Director for Street Lighting at Council Kingstown Works Limited. Information Team Leader 40. MINUTES OF THE MEETING HELD ON TUESDAY 5TH NOVEMBER 2013 Agreed – That the minutes of the meeting held on Tuesday 5th November, 2013, having been printed and circulated, be taken as read and correctly recorded and be signed by the Chair. NON-EXEMPT ITEMS 41. PROPOSED ENVIRONS FOR THE LED STREET LIGHTING – PRESENTATION (Councillor A. Clark declared a personal interest in minute 41 in so far as he is a link Director for Street Lighting at Kingstown Works Limited.) Page 5 of 54 1 The Chair suggested the deferral of this item to the next meeting of this Commission to enable officers to produce the information requested at minute 34(b) and (c) of the meeting held on 5th November 2013, and the Chair and Deputy Chair of this Commission would meet with officers from Streetscene Services to discuss timely delivery of information requested at Scrutiny Commissions. Agreed – (a) That the item on proposed environs for LED Street (a) Scrutiny Lighting is deferred to the next meeting of the Energy and Officer – FH; Infrastructure Overview and Scrutiny Commission to Head of enable the officers to produce the information requested Streetscene at minute 34(b and c) of the meeting held on 5th Services November 2013; (b) That the Chair and Deputy Chair of the Energy and (b) Councillor P. Infrastructure Overview and Scrutiny Commission will Allen; Councillor meet with officers from Streetscene Services to discuss T. Keal; Head of the timely delivery of information requested at Scrutiny Streetscene Commissions. Services 42. CYCLE HUB UPDATE – UNIVERSITY OF HULL J. Taylor from Sustrans and C. King from Hull University attended the meeting and provided a presentation which outlined progress being made with the introduction of a cycle hub at the University of Hull. Members asked: (i) whether it was possible to have a link from the Hull City Council website to Sustrans website; (ii) whether Sustrans were working with Hull City Council to look at how changes to the infrastructure could encourage more cycling in the city. Members were informed that: (i) the project aimed to promote and facilitate active travel amongst staff and students at the University of Hull and in local communities; (ii) the project aimed to engage a minimum of 2,200 beneficiaries in activities and events; (iii) the aim of the project was to increase levels of cycling and walking, physical activity and improvements in physical and mental health; (iv) the project had Lottery funding upto 2015 but additional funding could be applied for to continue the project after this time; (v) events had been organised for students and staff; (vi) lessons were available on cycle maintenance and on cycle safety with a National Standards Instructor being involved; (vii) 100 cycles with high standard locks, lights and helmets were supplied currently, just for staff and students, but it was hoped that using these cycles would inspire individuals to purchase their own cycles and use them more often; (viii) Sustrans currently had no website but further informationPage 6 of was 54 available from an 2 email address; (ix) Sustrans were working with Hull City Council and East Riding of Yorkshire Council on the infrastructure and its suitability for cyclists. Agreed – That the update on progress with the delivery of a cycle hub at the University of Hull by Sustrans, with funding from the Big Lottery Fund and the University of Hull, is noted and the representatives from Sustrans and from Hull University be thanked for their attendance. Reason for Decision: 43. CYCLE HUB UPDATE – PARAGON INTERCHANGE J. Saleh of The Warren attended the meeting and provided an update on progress with the provision of a cycle hub at Paragon Interchange. Members asked questions on: (i) the need to ensure the scheme did not become a higher cost to the authority than it was to the sponsor; (ii) the unit cost for hiring cycles and Members concerns about whether funding would be in place to sustain the running of the scheme into the future; (iii) whether there had been any interest from local businesses and the colleges to use the scheme. Members were informed that: (i) the Warren would lead on the introduction of the cycle hub at the Paragon Interchange, which should be operational by Spring 2014, and would include 180 bays for secure cycle parking; (ii) there would be a repairs and maintenance and secure storage service from 7.00a.m.