TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN TMGO STAKEHOLDER ENGAGEMENT PLAN Document Ref.No. TMGO-SEP-002 Date: November 2017 Version:3 Prepared by Gibb International Reviewed by: Aynalem Getachew (E&S Manager) Approved by Darrell Boyd (CEO) Revision History Description Date Responsible (signature not necessary) Internal draft prepared September 2015 Gibb International Internal draft review October 2015 Reykjavik Geothermal (LR) 1st version published March 2016 Gibb International 2nd draft prepared January 2017 Reykjavik Geothermal (LR) 2nd draft updated August 2017 Reykjavik Geothermal (LR) 2nd draft reviewed 29.09.2017 ERM (Mike Everett & Haroub Ahmed) 2nd draft reviewed 10.11.2017 RG (Aynalem Getachew) 2nd draft approved, November 2017 Reykjavik Geothermal (ThF) published 2nd Version November 2017 Reykjavik Geothermal (ThF) 3rd Version March 2020 Aynalem Getachew TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN CONTENTS LIST OF FIGURES 5 ACRONMYS 6 1 INTRODUCTION 8 1.1 Overview 8 1.2 Objectives of Stakeholder Engagement 9 1.3 Scope of Application 9 2 PROJECT DESCRIPTION 10 2.1 Project Location 10 2.2 Project Settings 11 2.3 Project Description 12 2.4 Project Area of Influence 15 3 NATIONAL AND INTERNATIONAL REQUIREMENTS 19 3.1 Overview 19 3.2 Policies 19 3.2.1 Environmental Policy and Strategy, 1997 19 3.2.2 Ethiopian National Policy on Women, 1993 19 3.2.3 IFC PSs on Environment and Social Sustainability (2012) 20 3.2.4 IFC Good Practice Handbook on Stakeholder Engagement 22 3.2.5 Other Relevant International Policies and Conventions 24 3.3 National Laws 25 3.3.1 The Constitution 25 3.3.2 Environmental Protection Organs, Proclamation No. 295 /2002 26 3.3.3 Environmental Impact Assessment, Proclamation No. 299 /2002 26 4 STAKEHOLDER IDENTIFICATION /MAPPING 28 4.1 Introduction 28 4.1.1 Primary Stakeholder 28 4.1.2 Secondary Stakeholder 28 4.1.3 Tertiary Stakeholder 28 4.2 Stakeholders Identification 29 4.2.1 Government Officials 29 4.2.2 Project Proponent 30 4.2.3 Project Affected Persons 30 4.2.4 Vulnerable Groups 31 4.2.5 CSOs, NGO and Conservation Organizations 31 4.2.6 Development Partners 32 4.2.7 Media 33 4.3 Indigenous Peoples 33 2 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN 4.4 List of Stakeholders 34 4.5 Project Phases and Stakeholders Engagement 36 4.5.1 Pre-feasibility and Feasibility Study Phase 36 4.5.2 Operation Phases 39 4.5.3 Decommissioning Phases 40 5 SUMMARY OF STAKEHOLDER ENGAGEMENT ACTIVITIES 42 5.1 Background 42 5.2 Initial Stakeholder Consultations 44 5.2.1 Approach and Study Methods 44 5.2.2 Summary of Key Issues Discussed with Stakeholders 46 5.3 ESIA Impacts and Mitigation Measures Consultations 53 5.3.1 Approach and Study Methods 53 5.3.2 Summary of Key Issues Discussed by Stakeholders 55 6 STAKEHOLDER ANALYSIS AND ENGAGEMENT PLAN 58 6.1 General Information 58 6.1.1 Stakeholder Analysis 58 6.1.2 Conceptual Framework and Proposed Structure 62 6.2 Stakeholder Methods 63 6.2.1 General Information 63 6.2.2 Activities and Methods 63 6.3 Stakeholder Engagement Plan 65 6.3.1 Plan Overview 65 6.3.2 ESIA Implementation 66 6.3.3 Final ESIA Disclosure and Consultation 72 6.3.4 Indicative Timeframes 72 7 RESOURCES FOR SEP IMPLIMENTATION 73 7.1 Resources and Responsibilities 73 7.1.1 Top Management 73 7.1.2 Environmental and Social Manager 73 7.1.3 Community Liaison Officers 74 7.2 Logistics and Capacity Building 75 7.2.1 Equipment and Office Space 75 7.2.2 Capacity Building 75 7.2.3 Stakeholder Engagement Materials 75 8 GRIEVANCE REDRESS MECHANISM 77 8.1 Introduction 77 8.1.1 Objectives 77 8.2 Roles and Responsibilities 77 8.2.1 RG’s Responsibility 77 8.2.2 Tentative Committee 77 8.3 Procedure for Grievance/Comment Response 78 3 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN 8.4 Record Keeping 80 8.5 Appeal and Disclosure 80 8.5.1 Appeal 80 8.5.2 Disclosure 80 9 MONITORING AND EVALUATION OF THE PROPOSED SEP 81 9.1 Definition and Purpose 81 9.2 Monitoring the SEP Implementation Inputs 81 9.3 Monitoring the SEP Implementation Process 81 9.4 Methods of Monitoring the Efficiency of SEP Implementation 82 9.4.1 Monitoring the Overall Efficiency of SEP Implementation 82 9.4.2 Developing Summary Indicators 82 9.4.3 Indicators of the Efficiency of Individual SEP Activities 82 9.4.4 Studying Community Level Organizations 82 9.5 Impact Evaluation 83 9.5.1 Estimation of Net Impacts 83 9.5.2 Comparison of ‘Effectiveness’ of 2 or More Alternative Strategies 83 9.6 Tools for Participatory Monitoring and Evaluation 83 9.6.1 Quantitative Surveys 83 9.6.2 Focus Group Discussions 83 9.7 Reports and Deliverables 83 9.7.1 Weekly CLOs Reports 84 9.7.2 Monthly Reports 84 9.7.3 Quarterly Reports 84 9.7.4 Annual Reports 84 10 LIST OF APPENDICES 86 Appendix 1: Stakeholder Engagement Forms 87 Appendix 1.1: Grievance and Concerns Logging Form 87 Appendix 1.2: Feedback Logging Form 88 Appendix 1.3: Simple Grievance and Concerns Logging Database 89 Appendix 1.4: Simple Commitment Register 89 Appendix 2: Introduction Consultation Meeting Series 90 Appendix 2.1: Stakeholders Interviewed 90 Appendix 2.2: Minutes of Meetings with Stakeholders 94 Appendix 3: Disclosure of ESIA Impacts and Mitigation Measures 137 Appendix 3.1 Stakeholders Program Schedule 137 Appendix 3.2: Minutes of Meetings with Stakeholders 139 LIST OF TABLES Table Description Page Table 4-1: Local Communities within the Project /Study Area 30 4 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN Table 4-2: CSOs and NGOs Actively Working in the Project /Study Area 31 Table 4-3: Stakeholder Bodies and their Relevance to Project 34 Table 5-1: Number of Participants in the Public Meetings 45 Table 6-1: Stakeholder Analysis 60 Table 6-2: Consultations on Stakeholder Engagement 69 Table 6-3: Engagements Prior to Civil Works 69 LIST OF FIGURES Figure Description Page Figure 1: The Project /Study Area .................................................................................................. 10 Figure 2: The Project Area Sub-Districts (Kebeles) ........................................................................ 12 Figure 3: The Drilling Area within the Project /Study Area ............................................................ 14 Figure 4: Directional Drilling Targets .............................................................................................. 17 Figure 5: Initial Proposal of Access Road (new road marked with red) ......................................... 18 Figure 6: Location of Drilling Targets (existing road marked with yellow) .................................... 18 Figure 7: Public Announcement ..................................................................................................... 54 Figure 8: Stakeholder Analysis Matrix ............................................................................................ 59 Figure 9: Expected Communication Flow among Stakeholders .................................................... 62 Figure 11: Grievance Mechanism ................................................................................................... 79 5 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN ACRONMYS AfDB Africa Development Bank CBO Community Based Organizations CDP Community Development Plan /Program CLO Community Liaison Officer CSOs Civil Society Organizations CSR Community and Stakeholder Relations CSR Corporate Social Responsibility EE Environmental Experts EEPO Ethiopian Electric Power Office EHS Environment and Social Sustainability EIA Environmental Impact Assessment EIB Europe International Bank EPA Environmental Protection Authority EPs Equator Principles E&S Environmental and Social ESAP Environmental and Social Action Plan ESIA Environmental and Social Impact Assessment ESMP Environmental and Social Management Plan ESMS Environmental and Social Management System FDRE Federal Democratic Republic of Ethiopia FGDs Focus Group Discussions FPIC Free, Prior, and Informed Consent HIV /AIDS Human Immunodeficiency Virus /Acquired Immunodeficiency Syndrome H&S Health and Safety ICP Informed Consultation and Participation IFC International Finance Corporation IPP Independent Power Producer ISS Integrated Safeguards System KPI Key Performance Indicator masl Meters above sea level M&E Monitoring and Evaluation MFI Micro Finance Institutions MoM Ministry of Mines NGOs Non-Governmental Organizations NTS Non-Technical Summary OECD Organisation for Economic Cooperation and Development OMS Operational Manual Statement OP Operation Policy PAP Project Affected Persons /People PM Project Manager PS Performance Standards RAP Resettlement Action Plan RFP Resettlement Policy Framework RG Reykjavik Geothermal 6 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN SE Stakeholder Engagement SEP Stakeholder Engagement Plan SNNPR Southern Nations, Nationalities and People’s Region TBD To Be Decided TGE Transitional Government of Ethiopian TV Television UNECE United Nations Economic Commission for Europe WB World Bank 7 TMGO T U L U M O Y E G E O T H E R M A L STAKEHOLDER ENGAGEMENT PLAN 1 INTRODUCTION 1.1 Overview Tulu Moye Geothermal Operations Private Limited Company (the “Company” or “TMGO”), an Ethiopian registered company, is at an advanced stage of developing a geothermal power generation opportunity at Tulu Moye, in the Oromia Regional State of Ethiopia. TMGO intends to develop a total generation capacity of 150 MW under a build own operate transfer (“BOOT”) structure under the Concession. The first phase will have a generation capacity of 50 MW (the “Project”). The Company is 100% owned by Tulu Moye SAS (“TM SAS”), a company registered in France, which in turn is owned by: (i) Meridiam Infrastructure Africa Fund and Meridiam Infrastructure Africa Parallel Fund (together, “MIAF”), which are managed by Meridiam SAS (“Meridiam”); and (ii) Reykjavik Geothermal, Ltd.