Digital Print Shop Quick Start Guide About turn around time and rush orders. While the Print Shop always strives to produce your order as quickly as possible, there are factors that eect how quickly items are produced. Outside vendors provide some services, special paper sometimes needs to be ordered from out of town, and many jobs require hand assembling or %nishing. Also, some jobs like business cards are only run on certain days to streamline production. In general, jobs should be %nished in no more than seven working days. The Digital Print Shop system will allow you to specify a rush order that will be a three working day turn around. If your items are needed for an event, please let us know the date of the event to help us prioritize work in the shop. If you need something in less than three working days you will have to call us to make arrangements. How to place an order on the Methodist Digital Print Shop The Digital Print Shop link can be found on Molli under the Print Shop link, or you can go directly to : http://methodisthealth.myprintdesk.net/DSF Signing-In You can log into the system at any time, and if you have not logged in, you will be prompted to log in when you try to add something to your cart. The log-in button is at the upper right of the screen. When you click the log-in button, choose “single sign-on” from the window that appears. This will take you to a Methodist page where you will sign-in with your regular SAP number and password. After you enter your SAP number and password, the blue “sign in” button will return you to where you were on the storefront. Finding your item If you know the PS number of the item you’d like to order, you can enter it in the search Leld 1 in the upper right corner to go directly to it. Most items have a PS number printed in their lower left corner. You can also use the search Leld to search for keywords. You can browse by clicking on the displayed categories if you can’t Lnd the item by PS number or keyword. If there is an item you can’t Lnd on the storefront, watch the scroll on the main page, you will see a link come by that will take you back to the old online print request. Submit your order the old way, and we will use that ticket to add your item to the new Digital Storefront for your future orders. Adding your items to the cart Once you have found the item/s you wish to order, click the “Buy Now” button. You will see a larger preview of the item to ensure it is what you need. You can use the magnifying glass icon at bottom right to zoom in more if needed. If there are any options like paper color or weight for you to choose, they will be listed on the left side of the window. You also choose your desired quantity to the left. When you have entered any options and quantity, click the “Add to Cart” button at the bottom right. There is a link to your shopping cart at the upper right of the screen next to the search area. You can adjust quantities and remove items while in the shopping cart. 2 Checking Out When you are ready to checkout, click the “Proceed to Checkout” button on the right side of your shopping cart window. On the next screen choose your delivery method. The choices are: Customer Pick-Up, Methodist Driver, or Courier (at your expense). If you enter Methodist Driver or Courier, enter the delivery address below, along with your email address and phone number. Click the “Save to My Address Book” box at the bottom so you don’t have to re-enter it in the future. When done entering your delivery information, click the “Save” button at the bottom, then the “Proceed to Payment” button at bottom right. Entering Cost Center Info and Submitting your order On the payment information screen, you MUST enter your 4 digit company code, a dash “-“, then your cost center. Do not enter any spaces. For example, for the Print Shop, we would enter “0100-98334” The system will not let you proceed if the company code and cost center are not entered together correctly. After entering your company code-cost center, click the “Place My Order” button to the right. Your order has now been placed, and the next screen provides your order number and 3 conLrms the details of your order. You can print this order conLrmation screen for your records. You will also receive an email with your order number, and a link back to the order details page. Re-Ordering items. After you have signed into the system, your name will appear in the upper right corner next to the shopping cart. Clicking on your name will make a menu appear. At the top of this menu, you will see “Order History and Status”, choosing this will allow you to see your past order, and easily reorder items. Important notes. Watch the scroll on the top of the main page, it contains useful information like a map to the print shop, and important alerts like item new or revised items. Most items are ordered by the piece, but there are few items, like many labels, that are ordered by the roll, box, sheet…etc. Please watch for this and choose your quantities appropriately. In item previews, you will notice many items appear more than once on their sheet, and many sheets have various marks, Lle names, and lines in their margins. These are part of the way that item is produced, but don’t worry, 4 you will receive your item looking the way it should. Clicking the “Methodist Printing Services” logo at the top left corner of the screen will return you to the home page. There is also a telephone icon in the upper left corner that will give you contact information for the Print Shop. There’s a category for Spanish and bi-lingual items, if you know of any other items for this category, please email us at [email protected]. The creation of this Digital Storefront has been a huge undertaking for the Print Shop, and we are proud of what we’ve done. We also welcome your feedback and ideas for improvement. Let us know what you think at [email protected]. 5 Glossary of Common Printing Terms A Accordion fold: Bindery term, two or more parallel folds, which open like an accordion. Alteration: Change in copy of speciLcations after production has begun. Aqueous Coating: Water based coating applied like ink by a printing press to protect and enhance the printed surface. Used to protect the printing from smearing, scung and fading. Used commonly for pocket folders. B Bind: To fasten sheets or signatures with wire, thread, glue or other means. Bindery: The Lnishing department of a print shop or Lrm specializing in Lnishing printed products. Where the cutting, folding, wrapping and packing are done. Bleed: Printing that goes to the edge of the sheet after trimming. Requires the job to be printed on a larger sheet, and then cut down to its Lnished size since most presses/printers cannot print all the way to the edge of a sheet. 6 Blind embossing: An image pressed into a sheet without ink or foil. Body Type: Text set in paragraph or block form, as distinguished from heads and display type matter. Bond paper: Strong durable paper grade used for letterheads and business forms. Brightness: The brilliance or reMectance of paper. Bristol: Type of board paper used for post cards, business cards and other heavy-use products C Can’t Copy Paper: Also known as RX paper or security paper. Paper used mainly for RX paper/pads. It has a faint pattern in the background that becomes very prominent on photocopies, preventing reproduction. Cast coated: Coated paper with a high gloss reMective Lnish. CMYK: Abbreviation for cyan, magenta, yellow and black, the four process colors. Coated paper: Clay coated printing paper with a smooth Lnish. 7 Coil Bind: A method of bookbinding using metal or plastic spiral coils to fasten the sheets together. Books made this way can lay Mat for reading or note taking. Methodist Print Shop can do this. Collate: Sorting/organizing sheets into the required Lnished order. Copy: All furnished material or disc used in the production of a printed product. Copy Ltting: Adjusting copy to the allotted space, by editing the text or changing the type size and leading. Cover paper: A heavy printing paper used to cover books, make presentation folders, etc. Crop: To cut o parts of a picture or image. Crop marks: Printed lines showing where to trim a printed sheet. Cyan: One of four standard process colors, the blue color. D Die: Metal rule or imaged block used to cut or place an image on paper in the Lnishing process. Die cutting: Curing images in or out of paper. 8 Dots Per Inch (DPI): A unit that describes the resolution of an output device or monitor. Drilling: Printing term for hole punching. The holes are drilled through the paper using special tubular drill bits. Duplex/Duplexing: Printing on both sides of a sheet of paper. E Emboss: Pressing an image into paper so that it will create a raised relief.