REGION 9 ESC HEAD START STAFF HANDBOOK 2019-2020 “Giving children a Head Start on life!” 1 TABLE OF CONTENTS SECTION 1: Region 9 ESC Head Start Program Information Table of Contents .................................................................................................................. 2 Welcome Back to Head Start Agenda................................................................................... 5 Organizational Chart ............................................................................................................. 6 Region 9 Head Start Sites ..................................................................................................... 7 Region 9 Head Start Staff ..................................................................................................... 8 Head Start Mission, Goal, and Objectives ............................................................................ 9 Head Start Information: Where do I find .............................................................................. 10 Please Post-Self Monitoring Schedule/Child Plus Reports List ........................................... 11 Remind 101 Code ................................................................................................................. 13 Head Start Meeting Dates 2019-2020 ................................................................................... 14 School Readiness Goals ........................................................................................................ 15 SECTION 2: Child Plus Information, Staff Information, & Required Annual Documentation Basics of Child Plus for Teachers ......................................................................................... 30 How to Enter Attendance in Child Plus ................................................................................ 31 How to Enter Health Events in Child Plus for Teachers ....................................................... 32 How to Administer and Print the e-Deca/Sample DECA Form ........................................... 33 Employment Requirements ................................................................................................... 36 Flow Chart Initial Hire/Transfers/Every 5 Years .................................................................. 37 Teacher and Para Professional In-Service Requirement (optional tracking form) ............... 38 Professional Development Plan ............................................................................................ 39 Incident Report ..................................................................................................................... 42 Required Annual Training (Staff, Sub, Volunteer) ............................................................... 44 Please sign the following required annual forms ............................................................... 52 Staff Handbook Acknowledgement, TB Screener, Disabilities Enrollment Statement, Head Start Standards of Conduct, Communicable Disease Screener, & Information Needed for Child Plus SECTION 3: ERSEA, Volunteers/Sub Binder, & Parent Involvement What is ERSEA? ................................................................................................................... 59 Poverty Guidelines ................................................................................................................ 60 Steps When Taking a Child Plus Application ....................................................................... 61 Staff Process for Applicants/Enrollments ............................................................................. 63 Notes From Enrollment......................................................................................................... 64 Recruitment Flyer (English & Spanish) ................................................................................ 65 Recruitment Log ................................................................................................................... 67 Community Partnership Agreement...................................................................................... 68 Sub-Vol Binder Cover Sheet ................................................................................................ 69 Sub-Vol Log ......................................................................................................................... 70 Sub-Vol Binder Instructions Sheet ....................................................................................... 71 Sub-Vol Communicable Disease Screener ........................................................................... 72 Sub-Volunteer Head Start Standards of Conduct ................................................................. 73 Sub-Volunteer Training Acknowledgement ......................................................................... 74 Parent Involvement Expectations ......................................................................................... 75 Parent Training Tracking Sheet (SAMPLE-Google Doc) .................................................... 76 Parent Meeting Sign in Sheet ................................................................................................ 77 Parent Meeting Agenda/Minutes .......................................................................................... 78 SECTION 4: Classroom Requirements, Checklists, In-Kind, Education Documents & Tracking Classroom Schedule .............................................................................................................. 79 Site Report ............................................................................................................................ 80 Daily Classroom Health Check Recommendations .............................................................. 83 Daily Playground Checklist .................................................................................................. 84 Weekly Cleaning Schedule for Classrooms .......................................................................... 85 In-kind Information & Ideas ................................................................................................. 86 2 In-Kind Tip Sheet ................................................................................................................. 88 In-Kind/Non-Federal Share Volunteer/Donation Sheet ........................................................ 89 Disability Process Flow Chart .............................................................................................. 90 Disability Tracking in Child Plus ......................................................................................... 91 Mental Health Services Flow Chart ...................................................................................... 95 Social Emotional Books to Support Classroom Mental Health ............................................ 96 Lesson Plan Tip Sheet ........................................................................................................... 98 Lesson Plan Supplemental Information ................................................................................ 107 Head Start Required 7 Super Centers ................................................................................... 108 CIRCLE Progress Monitoring Information .......................................................................... 109 CLI Student Summary Report (print for child file) .............................................................. 110 Frog Street Scope & Sequence – 3’s ..................................................................................... 114 Frog Street Scope & Sequence – 4’s ..................................................................................... 117 Frog Street Developmental Checklist ................................................................................... 120 Anecdotal Notes .................................................................................................................... 123 Early Learning Outcomes and Framework (ELOF) Cheat Sheet ......................................... 124 Nap Requirements ................................................................................................................. 126 Tracking Documents/Extra Forms -45 Day Health ...................................................................................................................... 127 -90 Day Health ...................................................................................................................... 128 -Health Requirement Norms ................................................................................................. 129 -Classroom Requirements ..................................................................................................... 130 -Hearing/Vision .................................................................................................................... 131 -Family Services/Mental Health ........................................................................................... 132 -Mental Health Assistance for Staff Log .............................................................................. 133 -Mental Health Referral Log ................................................................................................. 134 -Head Start Assistance Resource List (English & Spanish).................................................. 135 -Information Provided to Family .........................................................................................