T Date: November 2, 2016 To: Mayor and City Council CC: Brian Snyder From: Randy RandaiiL;~-' Subject: Prado Follow-up Materials At the request of the Finance Committee, attached you will find the following additional information relating to the Prado Exhibit and the proposed involvement of the City through TOURISM Santa Fe. 1. Information relating to the roles of the participating organizations. 2. Timeline 3. The proposed event budget. 4. Proposed exhibit layout in Cathedral Park. The Finance Committee also requested written documentation from Mr. Jim Long as to the commitment for the additional funding requirement shown in the budget. Mr. Long is out of the country and I am not able to make the request at this time. I have discussed this with the City Attorney and she feels confident that with a PSA outlining the City's involvement and financial responsibility along with a requirement that City funding through TOURISM Santa Fe only be made after other funding has been obtained for the exhibit will sufficiently protect the City for any obligation beyond what is currently envisioned. The PSA will bind Mr. Long to the commitment to raise the required funds and the City will not have any direct agreement for services with the museum. The PSA will also stipulate that the event is free to the public. The final request from the Finance Committee was for information on the fund balance that may be used for the $75,000 which will be provided by Adam Johnson. 1 RANDALL, RANDY From: David Setford <[email protected]> Sent: Thursday, September 15, 2016 7:00AM To: David Setford Subject: Meeting of Prado Exhibition/Summer of Internationa Meeting of Prado Exhibition/Summer ofInternational art Steering Group September 14th, 2.30 pm, at Santa Fe Tourism Present: Jim Long, Randy Randall, Chris O'DonnelL David Setford (1) Roles. Further to the document previously circulated by David Setford it was agreed that: * Chris O'Donnell would be responsible for all aspects of preparation, transport, installation and design of the exterior exhibit (design in consultation with all parties including City/Railyards) * Fiscal agent. If possible SCAS would be fiscal agent for grants, if not Jim Long's Cultural Foundation * Ads, placement ofPR, website, etc, would be the responsibility of Cynthia Delgado and John Feins (Santa Fe Tourism). Randy would ask John Feins to secure domain name pradosantafe.com. * David Setford would coordinate all efforts including ancillary "partners", materials to Cynthia Delgado/John Feins, liaison with New Mexican regarding insert,opening celebrations, etc * Jim Long would take charge of all fundraising * Randy Randall and where appropriate David Setford would liaise locally with City and Railyards (2) Ancillary Programs. David Setford described positive reaction from local institutions (Opera, O'KM, Museum of Fine Arts, SCAS, Botanical Garden, Folk Art Museum, etc) regarding taking part in a wider program which would be publicised along with the Prado and which would create even greater draw to the City of Santa Fe. TITLE: Summer of International Art featuring Prado Museum in Santa Fe. David was contacting all institutions for written details of programs and photographs. (3) Budget (see attached). Changes were made to the preliminary budget submitted by David Setford to reflect greater income and greater expenditure in particular on Advertizing & PR (4) Jim Long reported a meeting with Albert Gallegos (Honorary Consul of Spain in Santa Fe) and Fred Mondragon (Honorary Consul of Spain in Albuquerque) who had committed to helping to involved American and International corporations as partners and funders. Fred would approach the legislature, while Albert would approach Ambassadors. (5) Site visits. The Group adjourned to the Railyards and met with representatives who gave a tour of the areas where the Prado installation could be placed. While two small areas North of the station were deemed unacceptable, the larger areas either side ofthe tracks and roughly opposite REI, Verizon, Violet Crown, were seen as most appropriate. The group then merged to Cathedral Park. The group felt that this Park was a beautiful and appropriate setting though the plaza and the Railyards were perhaps more lively. One suggestion was that the exhibition could start in the plaza (May - early July); move to the Cathedral Park for two months; and then finish up in the Railyards for September/October. 1 2 Chris felt that impact would be lost having the Prado exhibit in three separate location at different times. He suggested as an alternative having it placed for the entire run of May - November in Cathedral Park. The group decided this was worth investigation. David Setford would engage a photographer to make a study of Cathedral Park to send to the Prado. The meeting ended at 4.30 pm. Sent from my iPad 2 3 International Art Summer in Santa Fe, 2017 (As of 8/15/16. Not for publication at this time. Awaiting further replies and participants} FEATURING: The Prado Museum in Santa Fe. This breathtaking display will represent the first time that an outdoor exhibition of life size reproductions of the most famous works at the Prado Museum in Madrid has travelled to the USA. Including approximately 100 works, the exhibition will be shown on and around the Plaza and at The Santa Fe Railyard. The Prado collection features masterpieces by Spanish, Italian and Northern/Netherlandish artists from the Renaissance through to the beginning of the twentieth century. Sponsored by The Spanish Colonial Arts Society, the City of Santa Fe and Heritage Hotels. And including: Exhbitions: Mirrror, Mirror: photographs of Frida Kahlo by the leading international photographers of the twentieth century. The Museum of Spanish Colonial Art will feature this exhibition including Images from Mexico City and New York City, which reveal intimate moments from Frida's life that helped Kahlo find the conception of herself that she used in her paintings. The collection has travelled nationally and internationally and has been shown to critical acclaim at the National Portrait Gallery in London, The Mexican Cultural Institute in New York City, and the Art Gallery of New South Wales in Sydney, Australia. O'Keeffe Abroad. O'Keeffe is often represented as a painter of New York and New Mexico. The Georgia O'Keeffe Museum will highlight a group of paintings by O'Keeffe made in Mexico, Hawaii, and other destinations out of the lower 48 (to be finalized). Arlo and Dan Namingha, international artists based in Santa Fe, will be featured in the summer exhibition of the Santa Fe Botanic Garden, including work that was recently featured in the Venice Biennale. The Garden will also be featuring its expansion where the influence of Spain on Native horticulture, plants and landscapes will be highlighted. Lines of Thought: Drawing from Michelangelo to Now from The British Museum, will be featured at the New Mexico Museum of Art. Prints and drawings by artists as diverse and important as Leonardo da Vinci, Albrecht Durer, Michelangelo, Cezanne, Rembrandt, Henry Moore and Piet Mondrian will give New Mexicans and visitors to the state an unheard of opportunity to see some of the rarer and more delicate treasures of the British Museum, highlighting the important place held by drawing in the artistic process throughout the centuries. FLAMENCO-from Spain to New Mexico is the most comprehensive exhibition to celebrate and study this living tradition as an art form. The exhibition runs through September 10, 2017 at the Museum of International Folk Art. More than 150 objects are featured, among them, items once used by renowned artists Encarnacion Lopez y Julvez "La Argentinita", Jose Greco, and Vicente Romero and Marfa Benitez (both from New Mexico). In addition to other stunning loans from international private collectors will be those from the museum's expansive permanent collection. 4 Native American Beadwork is the summer 2017 exhibition at the Wheelwright Museum of the American Indian that among other things will explore the adaptation of beads made in Venice and elsewhere in Europe to traditional Native North American media, and the expression of non-Native fashion styles through the medium of beadwork. The New Mexico History Museum will present Agnes Martin and Me, through August 5, 2017. After Georgia O'Keeffe, Martin is New Mexico's best-loved abstractionist painter, whose works have found homes in major museum collections around the world, in london, Berlin, New York, and Paris. This exhibition looks at the personal relationship between Martin and one of her assistants through works of art and photographs. Markets: The International Folk Art Market, in its 13th year in 2017, features 800 folk artists from countries around the world, who come to Santa Fe and create a market and an atmosphere that is unique in the entire world. Spanish Market, which takes place every year on the last weekend on July and which was founded in 1926, features New Mexican practitioners of the art forms bought to New Spain up the Camino Real 1 during the 17th and 18 h centuries, which continue to this day to change the world. These art forms are alive and well in New Mexico and show the influence of Spain on local artists and artisans working with local materials. Indian Market, which takes place the third weekend in August every year, brings 1,000 of the very best native America artists from around North America, including from Alaska, Hawaii and Canada. The biggest and most well attended of all the markets, Indian Market is the culmination of the summer "market season." Performance: Santa Fe's lensic Theater will bring a wide variety of performance in 2017, including Dervish: Magical Music from Ireland, and the Reduced Shakespeare Company's Shakespeare's Long Lost First Play (May 11th).