C i n c i n n a t i P o l i c e D e p a r t m e n t STAFF NOTES September 26, 2019 Colonel Eliot K. Isaac, Police Chief Planning Section • Revision to Procedure 12.030, Vehicles: Assignment, Use, and Maintenance • Revision to Procedure 12.105, 911 Disconnect Calls, 911 Silent Calls, Unknown Trouble Calls, Panic/Duress Alarms, Emergency Medical Service, and Forced Entry • Revision to Form 427, Vehicle Inspection Report Inspections Section • Semi-Annual TASER Download Requirement Reminder Chief’s Office • Directive Regarding CMC 910-23 Warning Citations • S.T.A.R.S. Data • Police Chief’s Commendations for the Week • Patrol Bureau Commander’s Commendations • Thank You Letters Colonel Eliot K. Isaac, Police Chief September 26, 2019 1. REVISION TO PROCEDURE 12.030, VEHICLES: ASSIGNMENT, USE, AND MAINTENANCE Procedure 12.030, Vehicles: Assignment, Use, and Maintenance, has been revised. A door breach kit backpack has been added to select district supervisor vehicles for monthly inspection and inventory. Reference to LEERN radios in patrol vehicles has been removed. This revision is effective immediately. Personnel should review Procedure 12.030 in its entirety. The revised procedure is available on the Department intranet and web page. 2. REVISION TO PROCEDURE 12.105, 911 DISCONNECT CALLS, 911 SILENT CALLS, UNKNOWN TROUBLE CALLS, PANIC/DURESS ALARMS, EMERGENCY MEDICAL SERVICE, AND FORCED ENTRY Procedure 12.105, 911 Disconnect Calls, 911 Silent Calls, Unknown Trouble Calls, Panic/Duress Alarms, Emergency Medical Service and Forced Entry, has been revised. Utilization of the door breaching tools for authorized forced entry has been added to the procedure. This revision is effective immediately. Personnel should review Procedure 12.105 in its entirety. The revised procedure is available on the Department intranet and web page. 3. REVISION TO FORM 427, VEHICLE INSPECTION REPORT CPD Form 427, Vehicle Inspection Report, has been revised. Reference to LEERN radios in patrol vehicles has been removed. The door breaching kit, which includes a Halligan tool, door ram, and bolt cutter, has been added. 4. SEMI-ANNUAL TASER DOWNLOAD REQUIREMENT REMINDER Department supervisors are reminded all TASERS are to be downloaded starting on Tuesday, October 1, 2019, in accordance with Procedure 12.545, Use of Force. Per Procedure 12.545, Use of Force: All TASERs will be downloaded at the officer’s unit of assignment twice per year. Supervisors will download the previous six months’ of data stored on the TASER data chip of their personnel, for the six month period as follows: 2 Colonel Eliot K. Isaac, Police Chief September 26, 2019 April 1 – September 30, download completed by October 20 The downloaded information will be stored in the “TASER Downloads” folder located on the H: drive. Instructions for electronically saving downloaded data can be accessed by opening the PDF file titled, “TASER Download Instructions” located in the “TASER Downloads” folder on the H: drive of Department computers. District/section/unit commanders will ensure a supervisor reviews each download for activations not consistent with daily spark tests or previously documented use of force incidents. The following activations require the investigating supervisor to provide a concise response on a Form 17 to the affected district/section/unit commander justifying the activation, including the corresponding ETS number, if applicable: • Activations not consistent with daily spark tests or previously documented use of force incidents. • Activations lasting ten seconds or longer in duration. • • Three or more consecutive activations with minimal time in between the activations. Unresolved activations which require further investigation must be documented on a Form 17 to the Police Chief. 5. DIRECTIVE REGARDING CMC 910-23 WARNING CITATIONS The Police Chief’s Office has issued the following binding directive, applicable to all officers completing a Form 314, Notice to Appear (NTA) Warning, for persons violating the newly enacted Cincinnati Municipal Code 910-23. Each district and Central Business Section (CBS) shall establish a new “NTA Board” for the specific purpose of listing all CMC 910-23 warning citations completed. The new NTA Board shall be in addition to the existing lists (Form 682) for Criminal NTAs and Traffic NTAs. All officers shall enter the 910-23 Warning NTA onto the Form 682 and leave the NTA affixed to the board. Any NTA Warning for CMC 910-23 written by an officer not assigned to a district or CBS shall, if practical, personally place the NTA on the 910-23 board in the district of occurrence and list the NTA on the Form 682. If not practical to personally respond to the respective district or CBS, then the officer must forward the completed NTA, via interdepartmental mail, to the Administrative Supervisor in the district of occurrence. The Administrative Supervisor shall ensure the Warning NTA is recorded on the Form 682 and placed with the 910-23 NTA Board. Each district/CBS DQA (collator) will tally the total number of CMC 910-23 Warning NTAs written in the calendar month and submit, via email, the total to Planning 3 Colonel Eliot K. Isaac, Police Chief September 26, 2019 Section ([email protected]) by the 3rd day of the following month. This process shall remain in place pending the implementation of an automated/electronic system for tracking the CMC 910-23 Warning NTAs as required by the City. 6. S.T.A.R.S. DATA Attached to these Staff Notes is the most current Strategic and Tactical Analytic Review for Solutions (STARS) Data. Department personnel are directed to review this information to ensure they remain familiar with crime patterns and trends occurring within the City and their areas of responsibility. 7. POLICE CHIEF’S COMMENDATION FOR THE WEEK Colonel Eliot K. Isaac, Police Chief, is pleased to recognize the following Department personnel for the exemplary work they have performed: POLICE OFFICER JOHN NEAL District Five MS. CHRISTINE GRIMMELSMAN, INTELLIGENCE ANALYST Special Investigations Section Attached to these Staff Notes is the Official Letter of Commendation issued by the Police Chief’s Office to the above named personnel for their dedication to duty and pursuit of excellence as representatives of the Cincinnati Police Department. 8. PATROL BUREAU COMMANDER’S COMMENDATIONS Lieutenant Colonel Paul W. Neudigate, Patrol Bureau Commander, is pleased to recognize the following Department personnel for the exemplary work they have performed: POLICE OFFICER DANIEL COMES POLICE OFFICER JUSTIN GOTTMANN District Three Attached to these Staff Notes are the Official Letters of Commendation issued to the above named personnel for their dedication to duty and pursuit of excellence as representatives of the Cincinnati Police Department. 4 Colonel Eliot K. Isaac, Police Chief September 26, 2019 9. THANK YOU LETTERS Attached to these Staff Notes are letters of appreciation and praise written to the Police Chief for the professionalism displayed by our Department, specifically the following personnel: Captain Martin Mack Lieutenant Jonathan Cunningham Lieutenant Denica Gilmer Sergeant Shawn George Sergeant Timothy Lanter Police Specialist Christopher Perry Police Officer Princess Davis Police Officer Maggie Hinkle Police Officer Kayla Isaac Police Officer Christopher Thomas Police Officer Anthony Johnson 5 12.030 12.030 VEHICLES: ASSIGNMENT, USE, AND MAINTENANCE Reference: Administrative Regulation No. 51 Procedure 12.031, Automatic License Plate Recognition (ALPR) Procedure 12.033, Mountain Bikes and Segways: Assignment, Use, and Maintenance Definitions: Take-home – The police vehicle may be used to commute to and from work, including responding to or from meetings, court, and recall situations. On-call – The police vehicle may be used for all transportation needs. On-call status is granted to officers who must respond directly to a point of recall without first responding back to their residence to pick up the police vehicle. Policy: Department Personnel are prohibited from the use of police equipment in the employment of Outside Employment of Police Services Details unless the provisions of the Form 55 Letter of Understanding and Form 668A Acknowledgment by the Secondary Employer are in effect. Command Staff officers may waive the provisions during exigent or emergency circumstances. The waiving of the provisions requires written notification of the Fleet Manager and Detail Coordination Supervisor following the event. Information: Each vehicle must be inspected at the beginning of each shift. The purpose of the inspection is to ensure the vehicle is properly equipped, properly maintained, free of weapons and contraband, and has not been tampered with since last use. All unmarked vehicles will be issued “Police Parking” placards to attach to the rear view mirror. The use of these placards is limited to officers on official duty. All other previously used placards are obsolete and may no longer be used, with the exception of lot-specific placards (e.g., CIS). Procedure: A. Assignment of Vehicles 1. After consultation with the assistant police chiefs, the Fleet Manager will assign motor vehicle equipment to Department units. 2. Forward a request for additional equipment on a Form 17, with supportive data, through the appropriate chain of command. a. After reviewing the request, the affected assistant police chief will make a recommendation and forward it to Fleet Management. Revised 09/26/19, Replaces 05/30/19 1 12.030 b. The Fleet Manager will review the request, make a recommendation, and forward the report to the Police Chief for a final determination. 3. The Fleet Manager will provide a vehicle jacket containing all necessary information for each vehicle assigned to a police unit. a. Retain the jacket in the unit file. When the vehicle is removed from service, return the jacket to Fleet Management. b. If there are any special regulations about operating the vehicle, forward a copy of these regulations to the officer in charge (OIC) of the assigned unit. The operating unit will strictly adhere to these regulations.