Harlestone Parish Council www.harlestonepc.org Executive Officer/Clerk to the Council : Paul Thomas The Old Bakehouse | Harlestone | Northampton | NN7 4EP [email protected] Minutes of meeting of Harlestone Parish Council 19:00 on Thursday 5 th July 2018 Harlestone Village Institute NN7 4EH MINUTES 002 49. ATTENDANCE & APOLOGIES Councillors Cllr Francis (Chairman) Cllr Chantelle Denny Cllr Stock (Vice Chairman) Cllr Toni Perryman Cllr Ken Waller Cllr Sue Flynn Cllr Tim Cross Cllr Susie Holland The full council is in attendance, no apologies needed. 50. APPROVAL OF MINUTES FROM THE PREVIOUS MEETING(S) The distributed and published minutes from the previous meeting(s) of the parish council held on: 5th June & 27 th June 2018 The council agree that both sets of minutes are a true and accurate account of the meeting. The Chairman signs both sets of minutes. 51. DECLARATION OF INTERESTS Members are requested to make any declarations of personal or prejudicial interests, in line with the 2018 code of conduct, relating to items on this agenda. No declarations of interest were offered by the Councillors Harlestone Parish Council – July Agenda 2018 Page 1 of 14 ACTIONS OUTSTANDING FROM PREVIOUS MEETINGS Action source and description Update September 2017 – action 4 Cllr Halliday looking to secure £1,000 contribution Contribution to Church Lane Car Park from the Harlestone school. Cllr Halliday not in redevelopment costs (BH) attendance for an update. 03.Apr: No response as yet, will pursue and escalate to the governing board if needed. Will arrange a personal visit to the school. 05.Jun: B.Halliday to continue this dialog with the school as a Non-Cllr. PENDING Item 90 November 2017 – action 11 EO emailed Ian Boyes, this has been referred to the Enquiry with Highways re Yew Tree cottage “Rights of Way officer” Nick Wedgebrow. Waiting to gateway and accessibility to field (EO) hear back. Nick Wedgebrow has visited the location and has reported that the gate is fine. It turns out that it is the ground and terrain that is the issue with a large dip and very muddy. 03.Apr: EO correspondence with Ian Boyes, waiting for a 2 nd visit from Nick Wedgebrook to inspect the ground, the actual gate has also become increasingly difficult to open by pedestrians and the horse riders. 05.Jun: Chairman agrees to look at the maintenance of this gate. 05.Jul: Chairman has mended/fixed the access gate CLOSE ACTIONS FROM APRIL 2018 Action 6 April 2018 05.Jun: EO spoke with Katie Evans, the Estate are EO to ask Althorp about making the quarry happy to support this project if the EO puts together harder to enter, possibly with planting a team of volunteers to help plant the whips. Stakes Blackthorn and ties will also be supplied. 05.Jul: This project to be done in the autumn. Move to the Environment & Management Committee CLOSE Harlestone Parish Council – July Agenda 2018 Page 2 of 14 ACTIONS FROM JUNE 2018 Action 1: 05.Jul: spoken to a carpenter in the village. Acco EO: Update on noticeboards. £1,250 from boards will be purchased and the wooden notice section 106 money was agreed for boards built around them. Installation in UH on posts, noticeboards at HM and at Loxton’s Fields. LH will be on the wall next to the phone box. HM: pending a location due to Green Belt restrictions. EO/CD to consider the options. PENDING Action 2: 05.Jul: Cllr Cross & Holland ask for this item to stay Gate to keep the cows away from the path at pending and look at the possibility of putting a gate the rear of Manor Farm? in. Action: EO to raise this issue with the Estate. PENDING Action 3: 05.Jul: Confirm a suitable date for the HPC Annual 1st Thu April meeting Meeting, so stakeholders are able to plan 1st Thu May meeting ahead. 2nd Thu May Annual meeting CLOSE Action 4: 05.Jul: Cllr Waller: had a meeting with the town Cllr Waller to look at the Loxton Field edge planner to check the plans. Spoken with a tree and also the edge of HM. Note: nesting surgeon and will meet on-site to view the hedges at season Loxton Fields and the edges of HM. PENDING Action 5: 05.Jul: Cllr Holland arranged for her gardener to Work House Bank is very overgrown on the strim some of the bank. Cllr Cross added that the verges, this could lead to an accident village verges have now all been cut. CLOSE Action 6: 05.Jul: EO has visited this area and can confirm that Grass cutting needs to be done right along the full length of the firs has been cut back the front of the firs, currently it is only cut on CLOSE the LH side. Action 7: 05.Jul: EO has published EO to receive Terms of Reference from the CLOSE Chairman and to publish on the HPC website Action 8: 05.Jul: Cllr Holland will continue to action this to Cllr Holland to contact the Pub, Garden raise money for the statue and the silhouettes. Centre and Golf Club for a donation to the PENDING Armistice event. Local businesses to be considered. Harlestone Parish Council – July Agenda 2018 Page 3 of 14 52. FINANCIAL UPDATE FROM THE EXECUTIVE OFFICER The schedule of payments has been circulated and published with the agenda. The finances to be approved and items for payment authorised. Appendix (i): Please see attached schedule of payments and petty cash spreadsheet Executive Officer We are currently in a period of exercise of public rights: Mon 2 nd July to Fri 10 th August where the public may book an appointment to view the audit paperwork Audit report and figures handed out to all councillors HMRC twice a year request PAYE tax payments. Late payments will now carry a 7.5% penalty. Could I ask the council to pay these tax demands asap to avoid the late penalty fees. The council agree as long as the Unity Bank rules for transparency apply and all payments are shown on the next schedule Petty cash and schedules are read through in detail Introduction of a new live budget paper is given to the councillors Cllr Holland Congratulates the EO on passing the audit 53. PUBLIC TIME FOR COMMENTS BY MEMBERS OF THE PUBLIC Whilst parish council meetings are open to the public, contributions are limited by standing orders to allow only invited/scheduled guests or councilors to contribute. However, there is a section in each meeting when the Chairman suspends standing orders to hear any members of the public who wish to address the parish council. This time is limited to 15 minutes and three minutes per contribution unless requested otherwise by the Chair and/or councilors. This is in line with Standing Orders of 2015 Standing Orders will then be reinstated to allow the Council to resume its meeting and discussion items. *Please note: Due to the council discussing the important agenda item regarding the Community Governance Review, we would like all members of the public to have their views heard and so we will be limiting the speaking time for each person to one minute. Chairman Asks the members of the public when speaking to please stand, as this makes it easier for everyone in the room to hear Harlestone Parish Council – July Agenda 2018 Page 4 of 14 Mo Shapiro I have received a letter from Gigaclear, will everyone in LH be connected EO: have had meetings with Gigaclear, they are on target to provide SFBB to anyone who subscribes. Cables will be laid to the front of all properties. Gigaclear will look to do a presentation to the village in September. I believe that after 12 months you can then connect to any provider. Colin Clayson I propose that UH and LH should have their own parish council as they have their own agendas. We could come together again with HM in the future if we need each- others help. Simon Elton Regarding public comment time, I would like to be able to speak on each agenda item when necessary, otherwise the moment is lost. The elected council have been put into place based on a mandate, all the mandates that I saw talked about inclusion of the whole parish and embracing the whole community. So when Cllrs vote on the CGR item, they should not go back on their mandate 8 weeks after the election. Neil Mitchell I would like to thank the council for distributing the CGR information pack. I have already submitted my own representation. I hope that the council would take into account community cohesion and geography. I hope that the council vote to split the 2 as Colin Clayson pointed out. Dave Masters I have sent an email to Jane Lyons at DDC regarding the CGR: I wanted to raise my concerns about all the development in Harlestone. The new developments should be in a separate parish. Harlestone Village is unique and should not be spoilt by the rising population. DISCUSSION ITEMS 54. ALTHORP LIASON Gigaclear meeting EO: met with Katie Evans and Gigaclear to discuss the sighting of cables across the Church Lane carpark, good news is that the tarmac will be untouched. Katie is in full support of the Gigaclear project as long as wayleaves and notice is given. Gigaclear will look to connect the 2 properties in the firs. Harlestone Parish Council – July Agenda 2018 Page 5 of 14 WW1 Oak Tree EO: Althorp to support the WW1 remembrance event by supplying an Oak Tree to mark the 100 years.