UNIVERSITY OF WATERLOO SENATE GRADUATE & RESEARCH COUNCIL NOTICE OF MEETING DATE: Monday 9 November 2015 TIME: 10:30 a.m. – 12:00 noon PLACE: Needles Hall, Room 3001 AGENDA Item Action 1. Amendment to Standard Language Included on Course Syllabi* (Amanda McKenzie) SEN-consent 2. Renewal of Senate-approved Centres and Institutes a. Institute for Polymer Research* (Jean Duhamel) Decision (SGRC) b. Centre for Pavement and Transportation Technology* (Susan Tighe) Decision (SGRC) c. The Games Institute* (Neil Randall) Decision (SGRC) 3. Declarations of Conflict of Interest Information a. Excerpt from Bylaw 1, section 8* Information 4. Co-chairs’ Remarks 5. Minutes of 5 October 2015* and Business Arising Decision (SGRC) a. Hira and Kamal Ahuja Graduate Engineering Award and manner of assessing Information cultural contributions (Hildebrandt) 6. Curricular Submissions a. Arts*…………………………………………………………….. E(i) SEN-regular Rest: Decision (SGRC) b. Engineering*…………………………………………………….. Decision (SGRC) c. Mathematics*…………………………………………………… I,II Decision (SGRC) 7. New and Continuing Memberships (Nummelin) a. Human Research Ethics Committee, Re-appointment* Decision (SGRC) 8. Graduate Studies Office (Hildebrandt) a. English Language Proficiency* SEN-regular b. Enrolment and Time Limits* SEN-regular c. Graduate Studies Academic Calendar – Course Drop/Add date* SEN-consent 9. Graduate Awards* (Hildebrandt) a. African Institute for Mathematical Sciences (AIMS) Entrance Scholarship – Decision (SGRC) Faculty of Mathematics operating funds b. Iron Ring Graduate Scholarship – endowment Information c. Xerox Research Scholarship in Polymer Science and Engineering – Information endowment d. Indian Institutes of Technology (IIT) Doctoral Entrance Scholarship – Information operating e. Special Graduate Scholarship - operating Information 10. Augmented Two-Year Report – Management Sciences* SEN-consent 11. 2016-17 Calendar of Dates* (Ray Darling, 11:30 a.m.) SEN-regular SGRC 9 November 2015, page 1 of 339 12. Other Business 13. Next Meeting: Monday 7 December 2015 from 10:30 a.m. to 12 noon in NH 3001 * material attached ** to be distributed separately “SGRC” to be approved on behalf of Senate “SEN” to be recommended to Senate for approval 5 November 2015 Mike Grivicic Assistant University Secretary SGRC 9 November 2015, page 2 of 339 Amendment to Standard Language Included on Course Syllabi Motion: To recommend that Senate amend the standard language included in course syllabi as presented. Demonstrating amendments to current language (note: strikethrough = deleted text, underline = new text) Turnitin.com: Plagiarism detection software Text matching software (Turnitin®) will be used to screen assignments in this course. This is being done to verify that use of all material and sources in assignments is documented. In the first week of the term, details will be provided about the arrangements for the use of Turnitin in this course. Note: students must be given a reasonable option if they do not want to have their assignment screened by Turnitin. See: http://uwaterloo.ca/academicintegrity/Turnitin/index.html https://uwaterloo.ca/academic-integrity/guidelines-instructors for more information. New language incorporating amendments Turnitin.com: Text matching software (Turnitin®) will be used to screen assignments in this course. This is being done to verify that use of all material and sources in assignments is documented. In the first week of the term, details will be provided about the arrangements for the use of Turnitin in this course. Note: students must be given a reasonable option if they do not want to have their assignment screened by Turnitin. See: https://uwaterloo.ca/academic-integrity/guidelines-instructors for more information. Rationale: This amendment will continue to increase awareness of Turnitin’s capabilities, and rebrand it as an educational tool rather than a punitive one. The initiative to better educate people on how to interpret originality reports in Turnitin has grown to revising our current guidelines on this software as well as creating student guidelines (which previously did not exist). The working group has created guidelines and quick guides for both students and instructors and these documents have been developed with input from key stakeholders (FEDS, GSA, CTE, IST). The guidelines are attached to this submission for information. SGRC 9 November 2015, page 3 of 339 Guidelines for Students on How to Use Turnitin® What is Turnitin®? Turnitin® is a text matching tool that works by comparing your written assignment with a database of web pages, academic books and articles, as well as other students’ papers. After comparing your assignment to the database, Turnitin® generates a similarity index and an originality report for your submission. The similarity index indicates how much of your writing matches writing from previously existing sources. The originality report highlights all phrases that match the text in an existing source and provides links to those sources. How Turnitin® Is Used in Courses at UWaterloo If your instructor is using Turnitin®, they must include the following statement on your course outline: Turnitin.com: Text matching software (Turnitin®) will be used to screen assignments in this course. This is being done to verify that use of all materials and sources in assignments is documented. Students will be given an option if they do not want to have their assignment screened by Turnitin®. In the first week of the term, details will be provided about arrangements and alternatives for the use of Turnitin® in this course. Note: students must be given a reasonable option if they do not want to have their assignment screened by Turnitin. See: https://uwaterloo.ca/academic-integrity/guidelines-instructors for more information. Submitted files are housed on the Turnitin® server based in California, and these files are subject to the USA PATRIOT ACT, 2001. Therefore, if you have concerns about your privacy and or security, you may opt out of using this software and choose another alternative with your instructor. If you do not wish to use this software, please contact your instructor as soon as possible, and discuss an alternative within the first week of the term. In addition to residing on the U.S. server, files are kept on our UWaterloo server, and your submissions are added to a pool of UWaterloo documents, but they are not accessible to others as part the general Turnitin® database. According to Turnitin®, "The TURNITIN system makes a ‘fingerprint’ of the work. This is merely a digital code that relays the fact that certain pre-defined content is present in the work. The ‘fingerprint’ does not include any of the work's actual contents, and is therefore neither a copy nor a true derivative of the original text." (Canadian Legal PDF, 2015, pg. 1) Therefore, it is not possible for another party to print and profit from your intellectual property. Visit the Turnitin® website for more information on its Canadian legal policies. Prepared by the Office of Academic Integrity, in collaboration with UWaterloo's Centre for Teaching Excellence (CTE), and Centre for Extended Learning (CEL), August, 2015. SGRC 9 November 2015, page 4 of 339 Turnitin® dropboxes can be configured so that only the instructor views the analysis of the submission (i.e., the originality report – see below) or it can be configured so that you can submit and see the analysis (i.e., the originality report) of your work. Turnitin® as a Text Matching Tool Your instructor can use Turnitin® in order to look at whether or not the work that you submit matches the work of others. Your instructor will evaluate the originality report in order to assess whether the work is original. Any instances of suspected plagiarism are sent to the Associate Dean, Undergraduate or Graduate Studies for review. Turnitin® as an Educational Tool Your instructor can also use Turnitin® as an educational tool to help you understand the proper conventions for referencing work that is not your own. If your instructor is using Turnitin® as an educational tool, he or she will provide you with an opportunity to view the Turnitin® originality report for your draft and then correct any problems before you submit your final version for grading. How to submit to the Turnitin® Dropbox From the Assessment tab on the course navigation bar, click the link to the dropbox. Select the Turnitin® dropbox. Click the “Add a File” button in order to submit your draft, then click “Upload” to browse and select the draft that you are submitting. Once you see your file name in the window select “Add”. You will receive an email confirmation receipt if your submission was successful. Keep all email confirmation receipts until the course is over, as proof of submission. Once you submit your draft to the dropbox it might take some time (i.e., usually minutes, but, in some cases, a day or more) to receive the Turnitin® originality report. You’ll need to give yourself time to interpret the report and then make any necessary adjustments before submitting your final paper for grading. Once you upload your assignment to the Turnitin® dropbox, you will see a note at the bottom of that page directing you to the Submission History page to view the originality report. Click on the “View History” button to go to the Submission History page. Prepared by the Office of Academic Integrity, in collaboration with UWaterloo's Centre for Teaching Excellence (CTE), and Centre for Extended Learning (CEL), August, 2015. SGRC 9 November 2015, page 5 of 339 Please note: The Turnitin® dropbox will allow you to submit one draft only. The dropbox is to be used only for your submission of the draft of the assignment in question (i.e., no other assignment). The originality report for your draft assignment will not be reviewed by your instructor or TA: it is for your use only. Unless your instructor tells you otherwise, the draft that you submit to the Turnitin® dropbox will not be graded.