Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete Structure of Submission QUARTER 2 Performance Report Summary of Vote Performance Cumulative Progress Report for Projects and Programme Quarterly Progress Report for Projects and Programmes QUARTER 3: Workplans for Projects and Programmes QUARTER 4: Cash Request Submission Checklist PLEASE NOTE: This submission is incomplete. If submitted in it's current form, then all vote transactions on the IFMS will be stopped after the submission deadline and future releases will be withheld until a complete submission is received. Only in circumstances of force majeure may sanctions be waived. Refer to the submission checklist at the end of this report for details of the gaps in the submission Page 1 Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete HALF-YEAR: Highlights of Vote Performance V1: Summary of Issues in Budget Execution This section provides an overview of Vote expenditure (i) Snapshot of Vote Releases and Expenditures Table V1.1 below summarises cumulative releases and expenditures by the end of the quarter: Table V1.1: Overview of Vote Expenditures (UShs Billion) Approved Cashlimits Released Spent by % Budget % Budget % Releases (i) Excluding Arrears, Taxes Budget by End by End End Dec Released Spent Spent Wage 10.007 5.003 6.285 6.238 62.8% 62.3% 99.2% Recurrent Non Wage 127.250 70.058 70.058 61.749 55.1% 48.5% 88.1% GoU 51.115 25.557 25.557 21.804 50.0% 42.7% 85.3% Development Ext Fin. 288.194 N/A 27.737 15.557 9.6% 5.4% 56.1% GoU Total 188.372 100.619 101.901 89.791 54.1% 47.7% 88.1% Total GoU+Ext Fin. (MTEF) 476.566 N/A 129.638 105.348 27.2% 22.1% 81.3% Arrears 0.000 N/A 0.000 0.000 N/A N/A N/A (ii) Arrears and Taxes Taxes** 4.150 N/A 0.000 0.000 0.0% 0.0% N/A Total Budget 480.716 100.619 129.638 105.348 27.0% 21.9% 81.3% The table below shows cumulative releases and expenditures to the Vote by Vote Function : Table V1.2: Releases and Expenditure by Vote Function* Billion Uganda Shillings Approved Released Spent % Budget % Budget % Budget Released Spent Releases Spent VF:0701 Pre-Primary and Primary Education 45.59 11.90 11.05 26.1% 24.2% 92.9% VF:0702 Secondary Education 235.96 44.39 30.57 18.8% 13.0% 68.9% VF:0703 Special Needs Education, Guidance and Counselling 2.16 1.23 0.92 56.9% 42.3% 74.3% VF:0704 Higher Education 56.54 18.56 15.96 32.8% 28.2% 86.0% VF:0705 Skills Development 69.46 25.34 25.06 36.5% 36.1% 98.9% VF:0706 Quality and Standards 42.82 14.47 12.25 33.8% 28.6% 84.7% VF:0707 Physical Education and Sports 4.98 3.02 2.17 60.8% 43.7% 71.9% VF:0749 Policy, Planning and Support Services 19.06 10.73 7.37 56.3% 38.7% 68.7% Total For Vote 476.57 129.64 105.35 27.2% 22.1% 81.3% * Excluding Taxes and Arrears (ii) Matters to note in budget execution NIL Table V1.3: High Unspent Balances and Over-Expenditure in the Domestic Budget (Ushs Bn) (i) Major unpsent balances Programs , Projects and Items VF:0749 Policy, Planning and Support Services 2.79Bn Shs Programme/Project: 01 Headquarter Reason: Items 2.05Bn Shs Item: 321440 Other grants Page 2 Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete HALF-YEAR: Highlights of Vote Performance 2.05Bn Shs 321440 Reason: Programs , Projects and Items VF:0704 Higher Education 2.51Bn Shs Programme/Project: 07 Higher Education Reason: Items 1.38Bn Shs Item: 263106 Other Current grants Reason: 1.05Bn Shs Item: 264101 Contributions to Autonomous Institutions Reason: Programs , Projects and Items VF:0706 Quality and Standards 1.22Bn Shs Programme/Project: 0944 Development of PTCs (0944) Reason: Items 1.20Bn Shs Item: 231001 Non Residential buildings (Depreciation) Reason: Programs , Projects and Items VF:0702 Secondary Education 1.17Bn Shs Programme/Project: 1092 ADB IV Support to USE (1092) Reason: Items 0.89Bn Shs Item: 231001 Non Residential buildings (Depreciation) Reason: Programs , Projects and Items VF:0701 Pre-Primary and Primary Education 0.90Bn Shs Programme/Project: 02 Basic Education Reason: Items 0.75Bn Shs Item: 221007 Books, Periodicals & Newspapers Reason: Programs , Projects and Items VF:0706 Quality and Standards 0.86Bn Shs Programme/Project: 09 Education Standards Agency Reason: Items 0.86Bn Shs Item: 211103 Allowances Reason: Programs , Projects and Items VF:0707 Physical Education and Sports 0.62Bn Shs Programme/Project: 1136 Support to Physical Education and Sports Reason: Items 0.62Bn Shs Item: 281503 Engineering and Design Studies & Plans for capital works Page 3 Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete HALF-YEAR: Highlights of Vote Performance Reason: Programs , Projects and Items VF:0749 Policy, Planning and Support Services 0.53Bn Shs Programme/Project: 08 Planning Reason: (ii) Expenditures in excess of the original approved budget * Excluding Taxes and Arrears V2: Performance Highlights This section provides highlights of output performance, focusing on key outputs and actions impelemented to improve section performance. Table V2.1: Key Vote Output Indicators and Expenditures* Vote, Vote Function Approved Budget and Cumulative Expenditure Status and Reasons for any Key Output Planned outputs and Performance Variation from Plans Vote Function: 0701 Pre-Primary and Primary Education Output: 070102 Instructional Materials for Primary Schools Description of Performance: The department will complete Preliminary evaluation has been - procurement of P5 -P7 done while technical evaluation textbooks as rolled over is to be conducted in the 3rd contracts for the 2,378,829 quarter; pupils books and 325,000 teachers' guides for P5 and P7; Advance payments (20%) and second tranche of payments Reprint curricula for P1 and P2; (60%) paid to publishers who have presented a complete set of Pay for consultancy of Needs shipping documents; assessement for SNE; Consultant procured; inception Procure hearing Aids for report cleared by M&E Working assessed learners of SNE; Group in Q1; Procure instructional materials 28,800 copies of the PTE for PTCs; curriculum printed and delivered to the MoES stores in Conduct prequalification Q1; workship for P1 and P2 instructional materials. 200 schools monitored in 20 districts selected from the 4 traditional regions of Uganda; report produced in Q1; 2,378,829 copies of core t/books and teachers’ guides procured. Delivery to schools is in progress. PBR of 5:1 in Q2; Evaluation Report for Bids for P1&P2 Bids as a rolled over activity in Q2; Procured a Consultancy for needs identification of learners Page 4 Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete HALF-YEAR: Highlights of Vote Performance Vote, Vote Function Approved Budget and Cumulative Expenditure Status and Reasons for any Key Output Planned outputs and Performance Variation from Plans of SNE to inform the SNE procurement in Q2; Procured assorted stationery in Q2; Modules printed for 6 subject areas for PTE revised curriculum in Q2; Monitoring report for 200 primary schools on delivery of P2 and P4 instructional materials is in place in Q2. Performance Indicators: No. of text books procured 734,759 0 and distributed * No. of curriculum materials 615,381 28,800 procured* Output Cost: UShs Bn: 20.153 UShs Bn: 4.975 % Budget Spent: 24.7% Output: 070103 Monitoring and Supervision of Primary Schools Description of Performance: 696 monitoring visits made to Provide support to 8 officers to Funds are used to procure 2088 school by the world food monitor ECD activities in Q1; assorted farming tools and programme (WFP) inputs distributed out to schools Monitoring of ECD centres in during the planting season. Kyegegwa and Kyenjojo districts in Q1; WFP carried out 158 monitoring visits; Facilitated monitoring and supervision of ECD activities in selected LGs in Q2; Conducted a total of 550 monitoring visits to schools. Performance Indicators: No. Monitoring Visits done 696 708 Output Cost: UShs Bn: 0.806 UShs Bn: 0.453 % Budget Spent: 56.2% Output: 070105 Support to war affected children in Northern Uganda Description of Performance: 600 pupils enrolled in Laroo - Boarding primary school provided grants in Q1; Support supervision to Laroo Boarding primary school conducted Q1; Paid out subvention capitation to Laroo P.S in Q2; Paid 4 members of staff to monitor and support staff of Page 5 Vote Performance Report, Workplan and Cash Request Financial Year 2013/14 Vote: 013 Ministry of Education and Sports Incomplete HALF-YEAR: Highlights of Vote Performance Vote, Vote Function Approved Budget and Cumulative Expenditure Status and Reasons for any Key Output Planned outputs and Performance Variation from Plans Laroo Boarding Primary School in Q2. Output Cost: UShs Bn: 0.320 UShs Bn: 0.159 % Budget Spent: 49.9% Output: 070151 Assessment of Primary Education (PLE) Description of Performance: Pay examination fees for Disbursed funds to UNEB for - 509,660 pupils. PLE for fees of 457,071 pupils at a unit cost of 14,000 in Q1; and, Disbursed 70% of PLE examination fees for UPE candidates in Q2. Performance Indicators: No. of Pupils sitting PLE's 509,660 582,085 Output Cost: UShs Bn: 5.966 UShs Bn: 4.176 % Budget Spent: 70.0% Output: 070153 Primary Teacher Development (PTC's) Description of Performance: NIL Activity to be done in Q4.