Invitation to Bid (ITB) Quotation For the supply and installation of solar equipment in Zimbabwe Reference No.: ITB/ZWE30/2021/02442 1 SCHEDULE OF REQUIREMENTS UN Women in Zimbabwe is supporting the establishment of mobile Spotlight Knowledge Hubs (Converted 40ft- long shipping container (11.9m - length x 2.23m - width x 2.5m - height: interior) into an office / Communication hub with 10 workstations and library) on SGBV, VAWG and SRHR as well as Gender Equality and Women’s Empowerment issues in general to provide a foundation for the development of critical gender and women's rights research, including feminist research. The mobile Spotlight Knowledge Hubs are expected to increase the number of women’s rights groups and relevant CSOs using knowledge products developed by UN Women and other participating UN agencies in the design of their own programmes on VAWG, including SGBV/HP, and on women and girls’ SRHR. They are also expected to support the training of women in business (including beneficiaries of the Spotlight Safe Markets) and girls on financial literacy and digital literacy respectively. In its physical form, each mobile Spotlight Knowledge Hub will be mainly composed of a library and a computer lab made out of a converted shipping container. UN Women is therefore seeking quotations for the supply and installation of Solar Equipment that will be used in ten (10) Spotlight Knowledge Hub units located at ZIMPOST OFFICES in Karoi (Mashonaland West Province), Epworth (Harare province), Maphisa (Matabeleland South Province) ,Chipinge (Manicaland Province), Mutasa, (Manicaland Province) , Umzingwane (Matabeleland South Province),Hopely, Tariro Youth Centre (Harare Province), Hurungwe, (Mashonaland West Province), Rushinga Post Office: (Mashonaland Central Province) and Guruve, Post Office: (Mashonaland Central Province). THE solar system should be able to to power a 40ft container with 10 laptops, VSAT, Air conditioning, security systems, lighting and a Smart TV set. The goods and services should be delivered and installed by 31 March 2021. Technical Specifications for Goods: OPTION ONE: Item Minimum Technical Requirements Unit Quantity No 1 Phocos 5000W: PSW-H (5000 W), 48V, 80A Any-GridTM Hybrid Inverter Charger set 1 2 Pylontech 3.5KWhr: Pylontech 3.5KWhr lithium iron phosphate battery battery 2 3 Pylontech Mounting Bracket set 2 4 SOLARCOM 425: Mono solar panel set 12 5 125A DC Disconnect, Breaker Box set 1 6 SPD 500V set 1 7 16A s/p MCB breaker set 1 8 Installation material: cabling, trunking, cable ties etc 1 9 Roof Mount Panel Frame 12 10 Earth rods and earth wire insert 1 11 6mm PV cable 50 12 4mm 3 Core Flex 30 13 Installation labour 1 14 Sundries for other accessories not listed above and necessary for installation (please each 10 hubs specify and list them) 15 Transportation of 10 solar system equipment and accessories to the various locations Trip 10 trips as per the GPS coordinates below from Point of origin to the identified ZIMPOST Hub. (NB: Please break down cost per trip) NB: All items are multiplied by 10 in order to cater for 10 knowledge hubs OPTION 2: Item Minimum Technical Requirements Unit Quantity No 1 MultiPlus-II 48/5000/70-50 230V set 1 2 Pylontech 3.5KWhr lithium iron phosphate battery battery 2 3 Solarcom 425 - Mono Solar Panel set 12 4 Roof Mount Panel Frame set 12 5 SmartSolar MPPT 250/100-Tr - Smart Solar MPPT Controller 250V,100A-tr , set 1 ultrafast tracking 6 125A DC Disconnect, Breaker Box set 1 7 16A S/P MCB breaker set 1 8 Earth rods and earth wire each 1 9 SPD 500V each 1 10 Pylontech Mounting Bracket brackets 2 11 6mm PV Cable cable 50 12 4mm 3 Core Flex set 30 13 Color Control GX Retail set 1 14 RJ45 UTP Cable, 1.8m ethernet connection cable cable 15 V.E Direct 1.8m - V.E Direct Cable cable 1 16 VE.Can Bus Type B Cable - Victron Energy CanBus type B cable - set 1 communication cable for lithium batteries 17 Installation Material set 1 Installation Material - Cabling, trunking, cable ties etc 18 Installation labour 1 19 Transportation of 10 solar system equipment and accessories to the various locations Trip 10 trips as per the GPS coordinates below from Point of origin to the identified ZIMPOST Hub. (NB: Please break down cost per trip) NB: All items are multiplied by 10 in order to cater for 10 knowledge hubs Delivery Requirements Delivery Requirements Vendor shall deliver the goods by 31 March 2021 after Contract signature/ Purchase Delivery date and time Order. Delivery Terms Delivery at Place - DAP 2020 INCOTERMS (INCOTERMS 2020) ☒ Not applicable Customs clearance Shall be done by: (must be linked to ☐ Name of organisation INCOTERM) ☐ Vendor/bidder ☐ Freight Forwarder The solar equipment for the ten (10) containers will be delivered to the following ZIMPOST Locations . See GPS coordinates below: GPS Location for Delivery locations Karoi ZIMPOST (Mashonaland West Province): https://goo.gl/maps/zGkVoxxCi8qa6Tf7A Exact Address(es) of Epworth ZIMPOST (Harare Province): Delivery Location(s) https://goo.gl/maps/1vQwoPt9UCQRSaAaA Chipinge ZIMPOST (Manicaland Province): https://goo.gl/maps/3HyXuXqXZpYSK9rL7 Maphisa ZIMPOST ( Matabeleland South Province): https://goo.gl/maps/EiTYeN8pChv5pPQN7 Umzingwane ZIMPOST (Matabeleland South Province), (Esigodini): https://goo.gl/maps/NcUUQd5u8KYUvzd57 Mutasa, ZIPOST(Manicaland Province) https://goo.gl/maps/SQbcvAyzpsPfMN5k8 Hopely, Tariro Youth Centre (Harare Province) https://goo.gl/maps/sbaE2gt6WoYsYGdQ6 Hurungwe:ZIMPOST(Mashonaland West Province) https://goo.gl/maps/kSbRykGewQNn3Qz48 Rushinga Post Office: (Mashonaland Central Province) https://goo.gl/maps/HSSAnNMJLSeVGtec9 Guruve, Post Office: (Mashonaland Central Province) https://goo.gl/maps/hAM5D4BhqYS3RDHN6 Distribution of shipping Click or tap here to enter text. documents (if using freight forwarder) Special Packing Fragile goods – Handle with Care Requirements Training on Operations Availability of local After Sales Maintenance and Maintenance Warranty Period Minimum three years After-sales service and local service support Availability of local Technical after sales services requirements Preferred Mode of Land Transport The vendor is strongly encouraged not to sub-contract > 50% of the total work. If a Subcontracting vendor/s intend to do so, they must state the actual percentage (that will be outsourced) in their offer/quotation. Consignee-wise quantity distribution Line Consignee Address Unit Quantity item 1 Karoi ZIMPOST Mashonaland West province): Solar 1 set https://goo.gl/maps/zGkVoxxCi8qa6Tf7A system 2 Epworth ZIMPOST Harare province): Solar 1 set https://goo.gl/maps/1vQwoPt9UCQRSaAaA system 3 Chipinge ZIMPOST (Manicaland province): Solar 1 set https://goo.gl/maps/3HyXuXqXZpYSK9rL7 system 4 Maphisa ZIMPOST ( Matabeleland South Province): Solar 1 set https://goo.gl/maps/EiTYeN8pChv5pPQN7 system 5 Umzingwane ZIMPOST (Matabeleland South Province), (Esigodini): Solar 1 set https://goo.gl/maps/NcUUQd5u8KYUvzd57 system 6 Mutasa, ZIPOST(Manicaland Province): Solar 1 set https://goo.gl/maps/SQbcvAyzpsPfMN5k8 system 7 Hopely, Tariro Youth Centre (Harare Province) Solar 1 set https://goo.gl/maps/sbaE2gt6WoYsYGdQ6 system 8 Hurungwe:ZIMPOST(Mashonaland West Province) Solar 1 set https://goo.gl/maps/kSbRykGewQNn3Qz48 system 9 Rushinga Post Office: (Mashonaland Central Province) Solar 1 set https://goo.gl/maps/HSSAnNMJLSeVGtec9 system 10 Guruve, Post Office: (Mashonaland Central Province) Solar 1 set https://goo.gl/maps/hAM5D4BhqYS3RDHN6 system Related services requirements Final date Place where Service for Minimum requirements for services Unit Quantity services will be No completion performed of services. 1 Installation of solar systems containers 10 See GPS 31/03/2021 coordinates below in 10 locations 2 After-sales services Solar 10 See GPS As system coordinates necessary below in 10 locations Insert Click or tap here to enter text. Insert Insert Insert Date Inspections and tests The following inspections and tests shall be performed: UN Women will make arrangements with ZIMPOST personnel to verify the goods on delivery to make sure they are in good working order and falls within the requested specifications and that the installation has been done satisfactorily. If the goods fail to meet the laid down specifications, the vendor shall take immediate steps to remedy the deficiency or replace the defective goods to the satisfaction of UN Women. .