Taskforce Opening up our reservoirs Agenda Date and time Wednesday 14 November 2018 1:30 – 3:00 pm Location Level 10, 81 Waymouth Street John Schutz (Chair) – Chief Executive, Department for Environment and Water (DEW) Roch Cheroux – Chief Executive, SA Water Sean Sloan – Executive Director, Fisheries and Aquaculture, Department of Primary Industries and Regions (PIRSA) Ben Tuffnell – Executive Director, Corporate Affairs, SA Tourism Commission (SATC) Kylie Taylor – Chief Executive, Office for Recreation, Sport and Racing Graeme Brown ‐ General Manager Asset Management, Department of Planning, Transport and Infrastructure (DPTI) Taskforce support Justin Holmes – Project Manager, Opening Our Reservoirs, DEW Attendees James Crocker – Senior Manager Wastewater, Environment and Research, SA Water Jason Irving – Manager, Protected Areas, DEW Arkellah Irving – Senior Engagement Advisor, DEW Working Group Chairs Mike Williams – Regional Director, DEW (Public Access and Engagement Working Group) Daniel Hoefel – Senior Manager Water Expertise, SA Water (Water Quality Working Group) John O’Malley – Coordinator Strategic Projects, DEW (Recreation and Infrastructure Working Group) Peter Appleford, Executive Director SARDI, PIRSA (Fishing in Reservoirs Working Group) Joanne Davidson, Research and Policy Manager, SATC (Tourism and Economic Development Working Group) Apologies Tony Braxton‐Smith – Chief Executive, DPTI Item Time Discussion item Paper/ Responsible Presentation 1 1:30 Acknowledgement of Country and welcome John We would like to acknowledge this land that we meet on today is the traditional lands for Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today. 2 1:35 Adoption of previous minutes and review of actions Minutes John (previous actions provided at the end of this agenda) 3 1:40 Report: South‐east Queensland site visit Paper & Justin Presentation Document released by the Department for Environment and Water 1 of 141 under the Freedom of Information Act 1991 4 1:55 Communications, engagement and media Paper Arkellah 5 2:15 Pathway to opening reservoirs Paper John 6 2:25 Discussion paper: key project elements Paper John 7 2:45 Project Management Paper John 8 2:55 Other business John 3:00 Close Next meeting – February 2019 (TBC) Summary of outstanding actions Action Details Meeting Responsible Status / Due / Item 1 Justin will update terms of reference for the Tourism and Economic 3/4 Justin Complete Development Working Group to reference Joanne Davidson as the Chair 2 Justin will present a copy of the draft opening plan to the taskforce at its 3/5 Justin Complete next meeting for discussion. 3 Justin will work with James to plan for the taskforce to visit reservoirs and 1/4 Justin and Complete ‐ footage provided where gather SA Water drone footage of reservoirs. James available Document released by the Department for Environment and Water 2 of 141 under the Freedom of Information Act 1991 Taskforce Opening Our Reservoirs Minutes Date and Wednesday 14 November 2018 1:30 – 3:00 pm time Location Level 10, 81 Waymouth Street John Schutz (Chair) – Chief Executive, Department for Environment and Water (DEW) Roch Cheroux – Chief Executive, SA Water Sean Sloan – Executive Director, Fisheries and Aquaculture, Department of Primary Industries and Regions (PIRSA) Tony Braxton‐Smith – Chief Executive, Department of Planning, Transport and Infrastructure Ben Tuffnell – Executive Director, Corporate Affairs, SA Tourism Commission (SATC) Kylie Taylor – Chief Executive, Office for Recreation, Sport and Racing Taskforce support Justin Holmes – Project Manager, Opening Our Reservoirs, DEW Attendees James Crocker – Senior Manager Wastewater, Environment and Research, SA Water Jason Irving – Manager, Protected Areas, DEW Arkellah Irving – Senior Engagement Advisor, DEW Tara Hage – Senior Manager, Customer and Community Engagement Working Group Chairs Mike Williams – Regional Director, DEW (Public Access and Engagement Working Group) Daniel Hoefel – Senior Manager Water Expertise, SA Water (Water Quality Working Group) John O’Malley – Coordinator Strategic Projects, DEW (Recreation and Infrastructure Working Group) Joanne Davidson, Research and Policy Manager, SATC (Tourism and Economic Development Working Group) Apologies Peter Appleford, Executive Director SARDI, PIRSA (Fishing in Reservoirs Working Group) 1. Acknowledgement of Country and welcome John welcomed and introduced the Taskforce and provided an acknowledgement of Country. We would like to acknowledge this land that we meet on today is the traditional lands for Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today. John welcomed Tony Braxton‐Smith, Chief Executive, Department of Planning, Transport and Infrastructure, and Kylie Taylor, Chief Executive, Office for Recreation, Sport and Racing, to their first meeting of the taskforce. Document released by the Department for Environment and Water 3 of 141 under the Freedom of Information Act 1991 2. Adoption of previous minutes review of actions Minutes of the previous meeting were adopted without amendment. Review of actions Action Details Meeting / Responsible Status / Item Due 1 Justin will update terms of reference for the Tourism and Economic 3/4 Justin Complete Development Working Group to reference Joanne Davidson as the Chair 2 Justin will present a copy of the draft opening plan to the taskforce at its 3/5 Justin Complete next meeting for discussion. 3 Justin will work with James to plan for the taskforce to visit reservoirs 1/4 Justin and Complete ‐ and gather SA Water drone footage of reservoirs. James footage provided where available 3. Report: South‐east Queensland site visit Introducing the meeting paper, Justin noted that taskforce support staff travelled to Queensland to learn from two organisations that manage recreation on reservoirs, SEQ Water and SunWater. In addition to the paper, James presented a series of photos that demonstrated the standard of infrastructure and recreational experiences provided on Queensland’s reservoirs. The taskforce noted the overview of the group’s key learnings and recommended that staff maintain a connection with their Queensland colleagues to support and inform the opening of reservoirs in South Australia. Recommendations from meeting paper 3.1 Note this report and key learnings from recreation on reservoirs in Queensland. Noted – noting that staff will maintain a connection with their SEQ Water colleagues to support and inform the opening of reservoirs in South Australia. 4. Communications, engagement and media John noted that with evolution of the project, consideration has been given to the project’s engagement strategy and delivery. SA Water will now lead the communication and engagement component of the project, under the direction of the taskforce. This adjustment recognises SA Water’s existing relationship with stakeholders and provides for engagement continuity after reservoirs are opened. ACTION: SA Water will confirm who will lead communication and engagement to allow for the project governance framework to be updated. Arkellah provided a summary of the Draft Communications, Engagement and Media Plan and Discussion paper on Reservoir Engagement Opportunities tabled with the meeting paper, noting Document released by the Department for Environment and Water 4 of 141 under the Freedom of Information Act 1991 that they were prepared in collaboration with SA Water. The taskforce noted the draft plan and recommended that it be updated to reflect the altered governance arrangements, in addition to: Key DPTI stakeholders and DPTI’s role in roads, transport and marine safety. Key PIRSA stakeholders and PIRSA’s role in fisheries management. Key stakeholders from the Office for Recreation, Sport and Racing. ACTION: The draft Communications, Engagement and Media Plan will be updated to reflect altered governance arrangements and relevant stakeholders from all agencies represented on the taskforce. The taskforce gave general consideration to the engagement strategy required to support the opening of reservoirs, including delivery of a paid media campaign. The taskforce approved the commencement of engagement to support the opening of the first reservoir, subject to the appropriate approvals. Roch noted the positive steps that have been taken in preparation for the opening of Myponga and South Para Reservoirs and recommend that stage one of the first reservoir’s opening be brought forward Easter (19 April) 2019. This was approved by the taskforce. ACTION: Commence engagement actions that allow for the opening of Myponga to begin by Easter (19 April) 2019 ensuring appropriate approvals are sought as necessary, with opening of the other South Para and Warren to follow. Recommendations from meeting paper 4.1 Note the draft Communications, Engagement and Media Plan (Attachment 1 to the meeting paper) and a Discussion paper on Reservoir Engagement Opportunities (Attachment 2 to the meeting paper), which will be used to support a conversation with the Minister on Reservoir Engagement. Noted – noting that the plan will be updated to reflect altered governance arrangements