ALLAHABAD DIVISION NORTH CENTRAL RAILWAY “Serving Customers with Smile” ^^xzkgdksa dh lsok esa eqLdku ds lkFk** Tender Form For Commercial Publicity at 04 Clusters of Stations DRM Office, Nawab Yusuf Road, Civil Lines, Allahabad-211001 Phone No.: 0532-2407981 Fax: 0532-2407981 Note: This tender documents contains section 1 to VII in 45 pages in sealed tag Signature of Tenderer Page 1 of 45 Year: 2009 Contents of Tender Form 9 Section‐I Letter to Tenderer Sheet 1 9 Section‐II Instruction to Tenderers and Terms & Conditions Sheet 2 to 6 9 Section‐III Agreement of the contract Sheet 7 to 14 9 Section‐IV Form “A” Containing Technical Bid. Sheet 15 9 Section‐V Area Assessed by Railway for Advertisement. Sheet 16 to 21 9 Section‐VI Salient Details of Allahabad Division for guidance of tenderers Sheet 22 to 27. 9 Section VII Financial Bid. Sheet 28 to 32. Note: Section 1 to VII are all in a sealed tag. Signature of Tenderer Page 2 of 45 North Central Railway File No. CM‐I‐C‐PUB‐Sole Rights‐ALD‐2009 Dated: 12‐04‐2010 Open Tender for Sole rights of display of Advertisements at 04 Clusters of Stations Sealed Open Tenders are invited by Sr. Divisional Commercial Manager, North Central Railway, Allahabad on behalf of President of India, for allotment of contract for the Sole Rights of Display of Advertisements at the following 04 clusters of stations. The advertisements will include Hoardings, Glow‐signs, Kiosk, Panel Board, Unipoles, Tri‐pole, Showcases, Flex Board, Illuminated Board & AD Panel etc, as per details given in Annexure‐A of this tender notice. The duration of contract shall be for three years on the terms and conditions of the North Central Railway. The tender form along with the details of terms and conditions can be obtained from the office of Sr. Divisional Commercial Manager, DRM's Office, Nawab Yusuf Road, Civil Lines, Allahabad or from the office of the Dy. Chief Traffic Manager, North Central Railway, Kanpur, on payment of Rs. 5350.00. If the total value of the offer of a tenderer is exceeding Rs. 2 Crores for the Ist year (*), he will have to submit one more DD of Rs. 5150.00 (*) in favour of “Sr. Divisional Finance Manager, North Central Railway, Allahabad”, towards the cost of the tender form. The Notice inviting Tender, Tender Form, Terms & Conditions and Agreement is also available on the Web site of North Central Railway www.ncr.railnet.gov.in & Government of India Portal http://www.tenders.gov.in. The Tender Form along with all the required documents can be down‐loaded from the site. The tenderer, who wishes to participate in the tender through the forms downloaded from Web‐site will have to attach a bank draft of Rs. 5350.00 in favour of “Sr. Divisional Finance Manager, North Central Railway, Allahabad”, towards the cost of Tender Form. Tender Forms down‐loaded from Web‐ site will not be accepted if not accompanied with DD (*) of Rs. 5350.00 (if his total offer for Ist year is upto Rs. 2 Crores) and Rs. 10500.00 (if his total offer for Ist year is more than Rs. 2 Crores). Details of the 04 clusters: Tender Name of Works Reserve price Earnest Money Value of Last date & Date & Time Date & Time Notice for Ist year tender form time for for dropping for the No. (*) purchasing of the tender opening of tender form form tender 52 Sole Rights of Display of 10556336.00 Rs. 211130.00 Rs. 5350.00 From the date From the date of On 11‐05‐2010 Advertisements at Allahabad Jn, (including of publication publication of at 15‐00 Hrs. Naini, Vindhyachal and Mirzapur Sales Tax) of Tender Tender Notice in Stations (nominated stations) & Notice in Newspaper to Newspaper to 11‐05‐2010 upto any 03 optional stations of 11‐05‐2010 13‐00 Hrs. bidder’s choice, out of the 35 upto 11‐00 Hrs. stations mentioned in the option list attached to this cluster. 53 Sole Rights of Display of 7397633.00 Rs. 147953.00 Rs. 5350.00 From the date From the date of On 11‐05‐2010 Advertisements at Fatehpur & (including of publication publication of at 15‐00 Hrs. Kanpur stations & any 03 optional Sales Tax) of Tender Tender Notice in stations of bidder’s choice, out of Notice in Newspaper to Newspaper to 11‐05‐2010 upto the 16 stations mentioned in the 11‐05‐2010 13‐00 Hrs. option list attached to this cluster. upto 11‐00 Hrs. 54 Sole Rights of Display of 2278068.00 Rs. 45561.00 Rs. 2140.00 From the date From the date of On 11‐05‐2010 Advertisements at Etawah, (including of publication publication of at 15‐00 Hrs. Shikohabad, Firozabad & Tundla Sales Tax) of Tender Tender Notice in Stations & any 03 optional Notice in Newspaper to Newspaper to 11‐05‐2010 upto stations of bidder’s choice, out of 11‐05‐2010 13‐00 Hrs. the 05 stations mentioned in the upto 11‐00 Hrs. option list attached to this cluster. 55 Sole Rights of Display of 2027786.00 Rs. 40556.00 Rs. 2140.00 From the date From the date of On 11‐05‐2010 Advertisements at Aligarh, Khurja (including of publication publication of at 15‐00 Hrs. & Hathras Stations & any 03 Sales Tax) of Tender Tender Notice in optional stations of bidder’s Notice in Newspaper to Newspaper to 11‐05‐2010 upto choice, out of the 20 stations 11‐05‐2010 13‐00 Hrs. mentioned in the option list upto 11‐00 Hrs. attached to this cluster. NOTE: 1. The Tenderer can participate in any one/any two/any three or all the four clusters by submitting only one tender. However, their offers for each cluster will be decided independently with the other offers received for that particular cluster and not on the total offer for more than one cluster. Signature of Tenderer Page 3 of 45 2. The reserve price of each cluster is the sum total of the reserve price of the nominated stations and 03 optional stations of highest value. However, the tenderers have the privilege of choosing any 03 optional stations. For example, the reserve price for 1st cluster is Rs. 10556336/‐ and whoever quotes the highest price for a cluster, will be awarded the contract. It will be up to him whether he uses or not uses any of the nominated stations, besides the 03 optional stations. In case the highest bidder is not utilizing his privilege of using 03 optional stations, either in full or part, the Railway reserves the Rights of making best use of unutilized stations, in a manner as decided by Railway Administration. 3. In case bidder wishes to take more than 03 optional stations, he would indicate only the first three stations of his choice amongst the optional stations attached to the respective cluster, which will be treated as included in the price quoted for the cluster as a whole. For the additional stations, the bidder will indicate station wise offered price, which will be evaluated on the reserve price of that/those optional station/s and considered for granting it to him, if his offered price bid for these additional station (s) is/are more than the reserve price for the station(s). 4. The privilege for more than 03 optional stations will be available only to the highest bidder of the cluster. The highest bidder will be, however, determined on the rates offered against the Cluster and any three stations from the optional list, of bidder’s choice. Therefore, the bidders are advised while they may quote their rates for the remaining optional stations as well, their offers for such remaining stations (other than 03 of his choice) will be considerable only if (i) he is the highest in his main bid, and (ii) his bid for even remaining stations is above the Reserve Price, as indicated for each station in Section‐V in the tender documents. 5. Consequent to any area/s being considered for development and modification even during currency of the contract period, Railways will have Rights to remove the advertisements from such areas/locations on a one month advance notice to the contractor. 6. The selected advertiser can, however, be permitted to display advertisement at sites other than those specified in the tender document. For these additional sites, the charges will be calculated on unit area basis at the price decided on the basis of the tender (Bid offered divided by total area), for the respective station. If this additional area is at any of the station of the cluster or at any of the three stations of choice, the pro‐rata rate would be calculated accordingly. However, if such area is at any optional station, other than the three of choice, the pro‐rata rates for such additional space would be worked out according to the offer for that optional station. However, Railway reserve the right to disallow publicity which, in the opinion of Railway, have a bearing on safety, aesthetics, security, synchronicity with existing/blocked sites and anything which violates the laid down Railway procedures/norms. 7. The additional sites which are developed due to new development works like station areas, may be offered to the existing party having the Sole advertising rights of the cluster. A time limit of 15 days from the date of offering these additional space for advertisement has been fixed for the licensee to decide in this matter. Thereafter, Railways will have Rights to make best use of this potential in the manner, as may be decided by Railway Administration.