January 7, 2019 UNOFFICIAL Page 1 of 3 The regular meeting of the Clare City Commission was called to order at 6:00 p.m. in the Commission Chambers by Mayor Pat Humphrey who led with the Pledge of Allegiance. Present were: Commissioners Bob Bonham, Pat Humphrey, Karla Swanson and Carolyn (Gus) Murphy. Absent: Jean McConnell. Also present were Ken Hibl, City Manager; Steve Kingsbury, Treasurer; Sarah Schumacher, Deputy Clerk; Joy Simmer, Parks and Recreation Director; and Brian Gregory, Police Chief along with Officer John Lake who entered the meeting in progess. Lori Martin, Clare County Clerk, was also in attendance. 2. CONSENT AGENDA: Moved by Commissioner Murphy second by Commissioner Swanson to approve the items listed with an asterisk (*) (Agenda, Minutes, Board and Committee Appointments, Communications, and Bills) that are considered to be routine by the City Commission. Ayes: All. Nays: None. Absent: Jean McConnell. Motion Carried. 3. *APPROVAL OF MINUTES; Approved By Consent Agenda. 5. PUBLIC COMMENT: None. 6. UNFINISHED BUSINESS: None. 7. NEW BUSINESS: A. OATH OF OFFICE- COMMISSIONERS PAT HUMPHREY AND KARLA SWANSON The City of Clare’s residents have re-elected Commissioners Pat Humphrey and Karla Swanson to serve a new four-year term as City Commissioners of the Clare City Commission. The oath of office was publicly administered to Mayor Humphrey and Commissioner Swanson. B. RECOGNITION – CAROL SANTINI Carol Santini has the distinction of being the second longest-serving (longest being Connie McNerney) member of the City’s Parks & Recreation Advisory Board in that Board’s history - the majority of her tenured time as the Board’s chairperson. Carol has tendered her resignation and asked that the Clare Board of Education appoint another of its members to serve on the Board in her now-vacant position. The City Commission is asked to formally recognize Carol for her great service to our community. Motion by Commissioner Swanson second by Commissioner Murphy to formally recognize Carol by adoption of Resolution 2019-001. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Nays: None. Absent: Jean McConnell. Motion Carried. C. TRAFFIC CONTROL ORDER 001-2019 (PARKING RESTRICTION – 100 BLOCK OF WEST SEVENTH ST.) The Mid Michigan Medical Center-Clare has requested that the City prohibit parking on the south side of the 100 Block of West Seventh Street in Clare to allow them to utilize this side of the street for delivery trucks. The City’s Traffic & Safety Committee has reviewed the request and recommended approval of the request. The City Commission is asked to approve the request by issuance of a Traffic Control Order Motion by Commissioner Swanson second by Commissioner Bonham to approve Traffic Control Order 001-2019 by adoption of Resolution 2019-002. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, Carolyn (Gus) Murphy, and Karla Swanson. Nays: None. Absent: Jean McConnell. Motion Carried. D. CHANGES TO CITY COMMISSION BY-LAWS At its scheduled meeting of December 17, 2018, the City Commission discussed and considered its practices and procedures for attendance and excusals from scheduled meetings. The City Commission’s by-laws have been revised (revisions are reflected in January 7, 2019 UNOFFICIAL Page 2 of 3 bold type in the att’d by-laws document) to capture the decisions made at the Commission’s December 17th meeting. The Commission is asked to review the att’d revised by-law document and approve the new by-laws if they are found to be accurate. Motion by Commissioner Humphrey second by Commissioner Swanson to approve the new by-laws by adoption of Resolution 2019-003. Roll call vote: Yeas: Commissioners Bob Bonham, Pat Humphrey, Carolyn (Gus) Murphy and Karla Swanson. Nays: None. Absent: Jean McConnell. Motion carried. E. CLARE POLICE DEPARTMENT PRESENTATION – YEAR IN REVIEW Our Police Chief, Brian Gregory, has prepared a brief Year in Review presentation, which I’ve asked him to present to the City Commission at Monday’s meeting. There are no surprises and nothing particularly remarkable about the annual statistics - the workload and the numbers simply continue to increase each year, thus increasing the stresses placed on our officers. The increases in assaults and weapons violations seem to mirror our nation’s present societal issues. The Chief will, at a later date, share this presentation with our Planning Commission, the Clare BOE, our local fraternal organizations, the Clare Chamber of Commerce Board of Directors, and any other groups or organizations that have interest. F. *BOARD & COMMITTEE APPOINTMENT – JIM ALLEN (CLARE DDA) The appointment term of Clare DDA member Jim Allen has expired. Amy is our longest-serving DDA member and has served as its Chairperson since its inception Jim has expressed his willingness and desire to renew his appointment for another three-year term at the will of the Mayor and City Commission. The City Commission is asked to approve the renewal. 8. TREASURER’S REPORT The Treasurer presented his report. 9. CITY MANAGER’S REPORT Ken Hibl introduced the Clerk’s new office assistant, Jennifer Kinberg, Planning Commission Meeting. The Planning Commission is scheduled to meet next on January 9th @ 6pm to consider a site plan proposal of Northern Dry Bulk to construct a new 24,800sf industrial building on the last remaining vacant parcel of property within the City’s South Industrial Park. Immediately following the scheduled 6pm meeting, the Planning Commission and City Commission are scheduled to hold their annual combined meeting. Primary agenda topics are the presentation of the Planning Commission’s annual report and a presentation by Mr. Ray Stover, the director for MidMichigan Medical Center-Clare. Labor Negotiations. The first round of meetings with our two POAM bargaining units is scheduled for Jan 3rd; the second round of labor negotiation meetings with both Teamster bargaining units is scheduled for Jan 10th. 10. *COMMUNICATIONS FOIAs. The most recent FOIA request is attached: Response to Plunkett Cooney re: 10/15/17 Police Report, request from and response to Kerri Recker. Secretary of State News. Ruth Johnson provides a note of gratitude to the Clerks of Michigan 12. EXTENDED PUBLIC COMMENT: Clare County Clerk Lori Martin outlined some changes in her office including expanded local service to senior citizens. 13. COMMISSION DISCUSSION TOPICS: None. 14. *APPROVAL OF BILLS January 7, 2019 UNOFFICIAL Page 3 of 3 Approved By Consent Agenda. 15. ADJOURNMENT Motion by Commissioner Bonham second by Commissioner Murphy to adjourn the meeting. Ayes: All. Nays: None. Absent: McConnell. Motion Carried. Meeting adjourned at 6:40 p.m. ____________________________ _______________________________ Pat Humphrey, Mayor Diane Lyon, City Clerk January 09, 2019 Unofficial Combined Meeting Minutes Page 1 of 2 of the City Commission and Planning Commission The combined meeting of the Clare City Commission and Clare City Planning Commission was called to order in the lower level of the Pere Marquette District Library, 185 E. Fourth Street, at 6:32 p.m. by Mayor Pat Humphrey and Planning Commission Chair Josh Clark who led with the Pledge of Allegiance. Present were: Commissioners Bob Bonham, Glenda Carmoney, Josh Clark, Angie Cozat, Elaine Demasi, Pat Humphrey, Jason Lowe, Brett Moser, Carolyn (Gus) Murphy, Karla Swanson, and Nick Wyman. Absent: Darren Acton, Kristin Heintz and Jean McConnell. Also present were Ken Hibl, City Manager and Diane Lyon, City Clerk. APPROVAL OF JOINT AGENDA: Moved by Commissioner Lowe second by Commissioner Swanson to approve the agenda. Ayes: All. Nays: None. Absent: Darren Acton, Kristin Heintz and Jean McConnell. Motion approved. UNFINISHED BUSINESS: None. NEW BUSINESS: PRESENTATION OF UPCOMING MIDMICHIGAN MEDICAL CENTER PROJECTS Mr. Ray Stover, President of MidMichigan Health (MMH), Clare & Gladwin, provided a presentation which included the following information: - Who we are - Collaboration with University of Michigan Medicine - Telemedicine - New facilities have been built in Gladwin and Bay Counties. A new facility will be built in West Branch followed by construction of a new facility in Clare. Recent Clare Projects - EPIC (electronic medical records) - Telehealth - A new angiosuite (cath lab) - Wound clinic - Recently purchased 3D mammography equipment - Nursing call system Upcoming Clare Projects - ER expansion - Inpatient room renovation - New entry & surgical suite expansion - Urgent Care facility upgrade - Medical office building upgrade Mr. Stover was amenable to the notion of providing updates to the city on an annual basis of MMH’s projects and future plans. MMH owns property on the north side of 7th Street, across from the current ER. MMH has considered expanding in that direction, however, the city recently reconstructed that portion of roadway (7th Street between McEwan and Beech Street). There has also been discussion about building a new facility in the new commercial district on Colonville Road. MMH Planners will make a recommendation once they determine the best course of action for expansion. Commissioner Wyman recommended adding a morgue to the ER during the expansion phase. PRESENTATION OF PLANNING COMMISSION ANNUAL REPORT Planning Commission Chair Josh Clark provided an overview of the annual report. Commissioners discussed on the following topics: - Lake Shamrock; the city has applied for a dredging permit from the Department of Natural Resources. We are waiting for a determination by the DNR to find out if a permit will be granted. Commissioner Demasi asked that staff remind residents (in the bi-monthly newsletter or by signage) not to feed the water fowl. January 09, 2019 Unofficial Combined Meeting Minutes Page 2 of 2 of the City Commission and Planning Commission - Installation of sidewalks on the city’s south side. Available funding is limited but sidewalks are on the project wish list as are decorative street lights from the downtown district up to the north side of Tobacco Ranch. - Tobacco Ranch – discussion on the addition of horses to the ranch.