Members’ Digest ISSUE DATE CALL IN DATE NUMBER INDEX Page No Section 1 Cabinet Decisions 1.1 - 1.6 Section 2 Reports Supporting Cabinet Decisions 2.1 - 2.44 Section 3 Minutes of the Council 3.1 - 3.13 Section 4 Minutes of the Scrutiny Committees 4.1 - 4.8 Section 5 Minutes of the Regulatory and Joint Committees 5.1 - 5.9 Section 6 Corporate Information and Articles 6.1 - 6.20 SECTION ONE Cabinet Decisions Call-in Process Any Member of the Council may by notice in writing to the Head of Law and Administration request that a decision of the Cabinet be referred to the appropriate Scrutiny Committee. The reports supporting the decisions are reproduced in Section 2 and further information can be obtained from the Officer contact identified in the report. The notice must state the reason why the Member wishes the decision to be referred and must be received by the Head of Law and Administration by 5.00 pm on the last day of the call-in period - shown on the front cover of the Digest. If notices are received signed by one Member of the appropriate Scrutiny Committee and any two other Members, the decision will be referred to the Scrutiny Committee. It is, therefore, important that Members who wish to call in a decision should seek support from other appropriate Members. If you return the call-in response without securing support from other appropriate Members you risk there not being the necessary three signatures to support the call-in. If you cannot obtain the support of two other appropriate Members, you may still return the call-in request to register your concern/objection but this will not result in call in unless two other appropriate Members act independently of you on the same issue. Blank call-in forms have been sent to you in the past and further copies are available on request from Democratic Services and on the Members webpage. However, if you do not have a form, a letter, e-mail or a fax to the Head of Law and Administration setting out the item and reason for call-in will be accepted. The Head of Law and Administration will accept three separate forms, e-mails, letters or faxes, suitably signed, to call-in an item or three signatures on one form, letter or fax. You can obtain further information on the call-in process by telephoning Stafford (01785) 619212. Call-in forms or letters relating to call-in items should be returned to Head of Law and Administration Democratic Services Civic Centre Riverside Stafford ST16 3AQ E-mails should be addressed to [email protected] Faxes should be sent to Stafford (01785) 619119 Stafford Borough Council - Members Digest - 6 March 2020 Minutes of the Cabinet held at the Civic Centre, Riverside, Stafford on 5 March 2020 Chair – Councillor P M M Farrington Present (for all or part of the meeting):- Councillors: J M Pert Community and Health Portfolio R M Smith Deputy Leader and Resources Portfolio C V Trowbridge Leisure Portfolio Also present Councillors J Hood and R Kenney Officers in attendance:- Mr T Clegg Chief Executive Dr T Redpath Corporate Business and Partnerships Manager Mr J Dean Democratic Services Officer Prior to commencement of the meeting, the Leader of the Council referred to receipt of correspondence from the Rt Hon Grant Shapps MP, Secretary of State for Transport regarding the recent announcement from Central Government concerning the future of HS2. Councillor Farrington reported that he had written to both Mr Shapps and the Prime Minister seeking confirmation of the proposed Handsacre junction. It had been duly confirmed that the said junction would be retained as part of the wider HS2 project. The Leader reaffirmed the Councils position on the matter and confirmed that he would continue to make representations to Government relating to HS2 on behalf of residents. CAB86 Minutes Minutes of the meeting held on 6 February 2020 were submitted and signed. CAB87 Apologies Apologies for absence were received from Councillors F Beatty and J K Price. 1.1 Cabinet Decisions Stafford Borough Council - Members Digest - 6 March 2020 CAB88 Planning Obligations Allocation - Yarnfield Considered a report considering the re-allocation of Section 106 funding in Yarnfield, as set out in Section 2 of Digest No 265 of 6 March 2020. The Cabinet Member, Leisure Portfolio highlighted the proposal as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendation. RESOLVED:- that the proposal of the Cabinet Member, Leisure Portfolio be approved as follows:- that delegated authority to re-allocate and use an existing off site contribution under the terms of a Section 106 agreement for the amount of £16,800 (planning application 13/19226/OUT refers) be granted to the Head of Development (in consultation with the Leisure Portfolio holder and Swynnerton Ward Councillors). CAB89 Taxi Licensing Policy and License Conditions 2017 – Review and Amendment Considered a report setting out the review and amendments made to the Taxi Licensing Policy and License Conditions 2017, as set out in Section 2 of Digest No 265 of 6 March 2020. The Cabinet Member, Community and Health highlighted the proposals as set out in paragraph 2 of the report, noting that the Council had a duty to its residents to provide safe forms of travel. The Cabinet then voted on the recommendations. RESOLVED:- that the proposals of the Cabinet Member, Environment Portfolio be approved as follows:- that:- (a) the review and amendments to the Policy and Condition to be consulted on be approved; (b) the proposed consultation (as set out in paragraph 5.6 of the report) be approved; (c) authority to make minor modifications to reflect changes in legislation or case law or to promote efficient administration in the licensing function (without any other consultation, if appropriate) be delegated to the Head of Operations (in consultation with the Head of Law and Administration and the Cabinet Member for Environment). 1.2 Cabinet Decisions Stafford Borough Council - Members Digest - 6 March 2020 CAB90 Proposals for an Increase in Fares: Hackney Carriage Vehicles Considered a report setting out a request from Stafford Taxi Association on behalf of Hackey Carriage proprietors for an increase in taxi fares, as set out in Section 2 of Digest No 265 of 6 March 2020. The Deputy Leader noted that said fees had not increased since 2014 and that the proposals had been agreed to by the local Taxi Association. He then highlighted the proposals as set out in paragraph 2 of the report, to which the Cabinet voted on the recommendations. RESOLVED:- that the proposals of the Cabinet Member, Environment Portfolio be approved as follows:- that:- (a) the revised scale of charges (as set out in appendix 1 of the report) for Hackney Carriages licensed by the Council be approved; (b) in accordance with the Local Government (Miscellaneous Provisions) Act 1976 the revised charges be advertised; (c) subject to any objections arising the revised charges be implemented as soon as possible. CAB91 Hopton and Coton Neighbourhood Area Application Considered a report seeking approval to designate Hopton and Coton Parish as a Neighbourhood Area for the purpose of producing a Neighbourhood Plan, as set out in Section 2 of Digest No 265 of 6 March 2020. The Leader of the Council highlighted the proposals as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendations. RESOLVED:- that the proposals of the Cabinet Member, Economic Development and Planning Portfolio be approved as follows:- that:- (a) Hopton and Coton Parish be designated as a Neighbourhood Area; (b) upon designation the publishing of the information below be authorized and bought to the attention of people who live, work or carry out business in said area:- 1.3 Cabinet Decisions Stafford Borough Council - Members Digest - 6 March 2020 (i) the name of the neighbourhood area; (ii) a map identifying the area; (iii) the name of the relevant body who applied for the designation. CAB92 Sale of Land Adjacent to Stanley House, Fancy Walk, Stafford Considered a report seeking approval to sell Council owned land, as set out in Section 2 of Digest No 265 of 6 March 2020. The Leader of the Council highlighted the proposal as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendation. RESOLVED:- that the proposal of the Cabinet Member, Economic Development and Planning Portfolio be approved as follows:- that the land at Fancy Walk (as detailed in the report) be sold to Nexus Property Solutions Limited or an associated company. CAB93 Stone Neighbourhood Plan – Progressing to Referendum Considered a report seeking approval to proceed to a referendum for the Stone Neighbourhood Plan, as set out in Section 2 of Digest No 265 of 6 March 2020. The Leader of the Council highlighted the proposals as set out in paragraph 2 of the report, to which the Cabinet moved directly to voting on the recommendations. RESOLVED:- that subject to minor presentational and typographical amendments the proposals of the Cabinet Member, Economic Development and Planning Portfolio be approved as follows:- that:- (a) incorporating the Examiner’s recommended modifications and further amendments suggested by the Council the Stone Neighbourhood Plan proceed to referendum; (b) the decision statement (as set out in appendix 2 of the report) be approved and published with the Examiner’s Report. 1.4 Cabinet Decisions Stafford Borough Council - Members Digest - 6 March 2020 CAB94 Stafford Station Gateway – Part Confidential Considered a report updating progress regarding Stafford Station Gateway and seeking agreement for the next steps to deliver the Gateway Masterplan Vision, as set out in Section 2 of Digest No 265 of 6 March 2020.