Chapter 8 – Consultation Process 407 TRANSITWAY – WEST OF HURONTARIO STREET TO EAST OF HIGHWAY 400 MINISTRY OF TRANSPORTATION - CENTRAL REGION TABLE OF CONTENTS 8. CONSULTATION PROCESS 8-1 8.1. Overview 8-1 8.2. Consultation with Agencies 8-1 8.3. Summary of Agency Consultation Activities 8-2 8.3.1. Technical Advisory/Resource Group (TRG) 8-32 8.3.2. Consultation with Aboriginal Communities 8-104 8.4. Consultation with the Public and Landowners 8-108 8.4.1. Public Notification 8-109 8.4.2. Notification to Landowners in Close Vicinity of the Transitway 8-109 8.4.3. Public Information Centres (PIC) 8-110 8-0 8. CONSULTATION PROCESS Communities. 8.2. Consultation with Agencies 8.1. Overview Notification and consultation were carried out to encourage the involvement of government review Consultation is an integral component of the TPAP process and essential to the successful completion agencies, technical agencies (i.e. transit authorities, utility companies, emergency medical services of this study. Consultation was undertaken throughout the study to assist in the planning and impact (EMS), etc.), municipal staff and elected officials throughout the stages of this study. Agencies were assessment process for the 407 Transitway. The consultation process was designed to meet the invited to participate in the PICs and focused meetings to address specific concerns and technical requirements of Ontario Regulation 231/08, Transit Projects and Metrolinx Undertakings. Consultation requirements. was initiated from October to December 2015, well before the formal declaration of the TPAP, through the mailing of initial contact letters to stakeholders and lndigenous and Métis Communities, and the Agencies were notified of the Pre-TPAP study commencement by the distribution of an initial contact initiation of the project website. The TPAP 120-day consultation and documentation period for this letter mailed in October and December 2015. A few agencies responded that, after review of the study, project was initiated on April 25, 2018. there were no concerns and/or interests within the study area, and they requested to be removed from the contact list. Consultation was conducted with government review agencies, technical agencies, local municipalities, elected officials, the general public, landowners and lndigenous and Métis Communities. Agencies were invited to attend the two rounds of PICs: PIC #1 was held on December 6 and December 8, 2016 and PIC#2 was held on January 23 and January 25, 2018. PIC invitation letters were mailed on The consultation process included the following types of consultation activities: November 18, 2016 and January 5, 2018, for PIC #1 and #2 respectively. The Draft EPR was made . Public notices; available to members of the TRG on December 15, 2017 for review and comment. A letter was also . Liaison with relevant agencies, members of the public and landowners (residents were notified mailed to advise agencies of the formal Notice of Commencement of TPAP 120-day consultation and beyond the required 30 m of the project limits); documentation period on April 17, 2018. In addition, a letter of notification was provided to inform . Liaison with lndigenous and Métis Communities; agencies of the Notice of Completion of Environmental Project Report (EPR) concurrently (in August 2018) with the release of this EPR. Public Information Centres (PICs); and, . Project website. The following is a list of agencies that were invited to participate in the consultation process: At the outset of the study (during the Pre-TPAP phase), the project team developed a detailed Consultation Plan. The purpose of the plan was to identify the proposed frequency and timing of consultation activities, methods of notification, and key stakeholders. The plan included details regarding the following consultation activities: . Public notices; . Consultation/negotiation with external agencies, lndigenous and Métis Communities, and property owners and the public, . PICs; . Presentations to Municipal Councils; . Technical Advisory/Resource Group (TRG) and Steering Committee; . Project website; and, . Submission of the Environmental Project Report. The Consultation Plan also included preliminary letters to external agencies and lndigenous and Métis communities as well as a preliminary external agency mailing list, which was updated regularly throughout the project. Also included in the plan was the initial contact letter to lndigenous and Métis 8-1 Canadian Transportation Agency City of Brampton; 8.3. Summary of Agency Consultation Activities Transport Canada (Ontario Region) and Rail Safety Office; City of Mississauga; Greater Toronto Airport Authority; City of Toronto; Table 8.1 presents a summary of agency correspondence/meetings held during the TPAP. The original Canadian National Railway; York Regional Police; correspondence received from agencies is presented in Appendix A. See Section 8.3.1 and Table 8.2 Canadian Pacific Railway; York Region Public Health Services; for the comments received from TRG members on the Draft EPR. Health Canada; City of Vaughan Fire; Fisheries and Oceans Canada; Peel Regional Police; Environment and Climate Change Canada; Peel Regional Paramedic Services; Ministry of Indigenous Relations and Reconciliation; City of Brampton Fire; Ministry of Tourism, Culture and Sport; Mississauga Fire; Ministry of Municipal Affairs/Ministry of Housing; Toronto Fire Services, West Command; Ministry of Agriculture, Food and Rural Affairs; Toronto Paramedic Services; Infrastructure Ontario/Ministry of Economic Development, Toronto Police Service; Job Creation and Trade; Ontario Provincial Police; Ministry of the Environment, Conservation and Parks; Peel Region, Waste Management, Infrastructure Ministry of Natural Resources and Forestry; Development; Toronto and Region Conservation Authority; MPs; Credit Valley Conservation; MPPs; Ontario Nature; Conseil scolaire Viamonde; Etobicoke Historical Society; Conseil scolaire de district catholique Centre-Sud; Brampton Board of Trade; York Catholic District School Board; Metrolinx/Hurontario LRT (HuLRT)/GO Transit/AECOM; York Region District School Board; York Region Rapid Transit Corporation; Peel Region District School Board; York Region Transit/VIVA; Dufferin-Peel Catholic District School Board; Brampton Transit (Zum); Toronto District School Board; Mississauga Rapid Transit (MiWay); Toronto Catholic District School Board; Toronto Transit Commission; Hydro One Networks Inc.; Highway 407 ETR Consortium/407 ETR Concession Enbridge Pipe Line; Company Limited; Rogers Cable; York Region; Bell Canada/Telecon; Peel Region; Power Stream Inc.; City of Vaughan; Allstream; and, FSM Management Group Inc. Agency communications were undertaken as required to identify and resolve any environmental or design issues associated with the project. Consultation consisted of discussions, meetings, correspondence and/or presentations to external committees, government review agencies/ministries, technical agencies, local municipalities, elected officials and interest groups. Environmental approvals- in-principle were requested in writing from external agencies, where required. 8-2 TABLE 8.1: SUMMARY OF CONTACTS WITH EXTERNAL AGENCIES/STAKEHOLDERS DURING TPAP AGENCY DATE CONTACTED COMMENTS/CONCERNS ACTION TAKEN M.P.s M.P. Brampton South Initial contact letters sent on December 9, 2015. A letter dated December 15, 2015 and the comment form were received from the No issues or concerns identified. M.P. for Thornhill noting that he has no concerns about the study at this time, but M.P. Brampton Centre PIC #1 invitation letters sent on November 18, wishes to remain informed about the study’s progress. All M.P.s were kept informed throughout the study. 2016. M.P. Brampton East An email was received from the M.P. for Mississauga-Malton on December 6, 2016 An email response was sent on February 21, 2016 to the M.P. for Mississauga- PIC #2 invitation letters sent on January 5, 2018. noting that the Minister will be unable to attend PIC #1 due to a prior commitment, Malton providing a link to the project website and the panels/information presented M.P. Mississauga - Malton but requesting to be kept informed for future events. at PIC #1, and confirming that the M.P will be kept informed as the project TPAP commencement notification letters sent on progresses. M.P. Vaughan – Woodbridge April 17, 2018. M.P. Thornhill TPAP completion notification letters were sent concurrently with the release of this EPR. M.P. Etobicoke – North M.P. Humber River – Black Creek M.P.P.s M.P.P. Brampton South Initial contact letters sent on December 9, 2015. The comment form was received via fax on December 14, 2015 from the M.P.P. for No issues or concerns identified. York-West noting that the M.P.P. has no concerns about the study at this time, but M.P.P. Brampton Centre PIC #1 invitation letters sent on November 18, wishes to remain informed about the study’s progress. All M.P.P.s were kept informed throughout the study. 2016. M.P.P. Brampton East PIC #2 invitation letters sent on January 5, 2018. M.P.P. Mississauga - Malton TPAP commencement notification letters sent on M.P.P. Vaughan-Woodbridge (sent TPAP commencement and TPAP April 17, 2018 (and April 25, 2018 to the M.P.P. completion notification letters only as formerly Minister of Vaughan). Transportation) TPAP completion notification letters were sent M.P.P. Thornhill concurrently with the release of this EPR. M.P.P. Etobicoke – North M.P.P. Humber River –Black Creek NOTE: Prior to reorganization