AGENDA REGULAR BOARD MEETING TRANSIT AUTHORITY OF THE CITY OF OMAHA 2222 Cuming Street Omaha, Nebraska, 68102 MARCH 26, 2020 8:30 a.m. 1. Call to Order: Notice of the Regular Meeting was published in the Omaha World Herald on March 22, 2020. 2. Approval of Minutes of Previous Meetings: a. Regular Meeting: February 27, 2020 3. Succession Task Force Update (A. Haase & J. Lund) 4. Resolution #412 – Approval of Federal Certifications & Assurances (C. Simon) 5. Resolution – Request Approval for the Proposed Change Order for Weitz to Install the Service Conductors for Power to the ORBT Platforms as Included in the ORBT Station Roadway Package, a Portion of the Omaha Rapid Bus Transit Project (J. Willoughby) 6. Resolution – Request Approval of CY 2019 Audited Financials (D. Finken) 7. Resolution – Request Approval to Amend the 2020 Transportation Improvement Program (J. Rumery) 8. Resolution – Request Approval of New 3-Year Labor Agreement Between Metro and General Drivers and Helpers Union, Local #554, I.B.T., from January 1, 2020 through December 31, 2022 (D. Jameson) 9. Resolution – Approval of Fuel Contract – August 2020 to December 2020 (C. Simon) 10. Resolution – Approval of Fuel Contract – January 2021 to June 2021 (C. Simon) 11. Administrative Report (C. Simon) 12. Executive Session This Board reserves the right to enter into Executive Session in order to protect the public interest with respect to discussion regarding litigation, personnel, and other matters listed in Nebraska Revised Statute § 84‐1410. 13. Date, Time and Place of Next Regular Board Meeting Thursday, April 23, 2020 at 8:30 a.m. Authority’s Administrative Building 14. Adjournment Tentative Resolutions for Next Board Meeting None 4. RESOLUTION: RESOLUTION #412 – APPROVAL OF FEDERAL CERTIFICATIONS & ASSURANCES EXPLANATION: Each year, as part of Metro’s receipt of Federal Grant monies, Metro and its attorney are required to sign and file a certificate of assurance (C & A) that all required Federally mandated programs will be followed. Staff is requesting authority to authorize the Executive Director and Attorney to execute the 2020 revised C & A. Resolution #412 authorizing same is included in your Board packet. Recommend Full Board Approval. RESOLUTION NO. 412 March 26, 2020 Omaha, Nebraska RESOLVED BY THE BOARD of DIRECTORS of the TRANSIT AUTHORITY OF THE CITY OF OMAHA: WHEREAS, the Transit Authority of the City of Omaha exists and is in being by virtue of Section 14-1801 through 14- 1826, Neb, Rev. Stat. as amended from time to time (“Transit Authority Law”), together with such other state and local laws as may be applicable from time to time; WHEREAS, the Transit Authority of the City of Omaha is a governmental subdivision of the State of Nebraska, a body politic and corporate, and pursuant to the Transit Authority Law has broad powers relating to public transportation, excluding railroads and taxi-cabs; and WHEREAS, the Transit Authority of the City of Omaha is a “Designated Recipient” (as defined by 49 USC §5307 (a)(2), of Urbanized Area Formula Program assistance and the Master Agreement) and other federal assistance and other programs in keeping with the Federal Transit Administration, an operating administration of the United States Department of Transportation (the “FTA”) award of federal transit assistance (funding or funds) in the form of a federal grant, a cooperative agreement, a loan, a line of credit, a loan guarantee or otherwise to support a public transportation project (individually or collectively, “Federal Assistance”); and WHEREAS, application for, grant and receipt of, such Federal Assistance has, may, will require or impose certain obligations upon the Transit Authority of the City of Omaha from time to time as a prerequisite to, or condition of, such application, grant or receipt of Federal Assistance, including without limitation, the execution and performance of and in respect of the “Master Agreement” and any related cooperative or other agreement and any related programs, providing the local share of the project cost, making any and all required certifications and assurances to the FTA as may be time to time required for specific projects or otherwise as a prerequisite to, or condition of, such application, grant, receipt or award of Federal Assistance and related programs; and WHEREAS, among other matters, it is intended that this Resolution shall authorize the Transit Authority of the City of Omaha to file applications for Federal Assistance in the manner and form as may be and to execute, deliver, perform and to otherwise comply with, under and in respect of, the “Master Agreement” and any related cooperative or other agreement and any related programs, and such other obligations as required or imposed by the FTA from time to time as a prerequisite to, or as condition of, such application, grant, receipt or award of Federal Assistance and related programs. NOW, THEREFORE, BE IT RESOLVED BY THE TRANSIT AUTHORITY OF THE CITY OF OMAHA BOARD: 1. The Executive Director of the Transit Authority of the City of Omaha (and his/her written designee) is hereby authorized on behalf of the Transit Authority of the City of Omaha and to execute and file applications with the FTA for federal transportation assistance authorized by 49 USC Chapter 53, Title 23, United States Code, and any and all other federal statutes administered by the FTA authorizing a project administered by the FTA for projects programmed in the then current first year element of the Transportation Improvement Program (TIP) of the Transit Authority of the City of Omaha, including any amendments thereto. 2. The Executive Director of the Transit Authority of the City of Omaha (and his/her written designee) is hereby authorized to execute, deliver, perform and to otherwise comply with, under and in respect of, the “Master Agreement” and any related cooperative or other agreement and any related programs, and such other obligations as required or imposed by the FTA from time to time as a prerequisite to, or as a condition of, such application, grant, receipt or award of Federal Assistance at any time and to execute and file application for such other federal financial assistance and related programs in keeping with the FTA’s award of federal transit assistance (funding or funds) as may be approved by this Board from time to time in fiscal year 2019/2020 or calendar year 2020 and, together with any such application to execute such annual certification and assurances and other documents as may be required by the FTA as a prerequisite to, or as condition of, such application, grant, receipt or award of Federal Assistance and related programs. ADOPTED BY: ________________________________________________ CHAIR CERTIFICATE The undersigned duly qualified Recording Secretary, acting on behalf of the Transit Authority of the City of Omaha, certifies that the foregoing is a true and correct copy of a Resolution adopted at a legally convened meeting of the Board of Directors held on ________________. Signature of Recording Officer Title of Recording Officer Date 5. RESOLUTION: REQUEST APPROVAL FOR THE PROPOSED CHANGE ORDER FOR WEITZ TO INSTALL THE SERVICE CONDUCTORS FOR POWER TO THE ORBT PLATFORMS AS INCLUDED IN THE ORBT STATION ROADWAY PACKAGE, A PORTION OF THE OMAHA RAPID BUS TRANSIT PROJECT EXPLANATION: Weitz was awarded the ORBT Roadway Package contract for $8,903,028.00. The package included the construction of all of the components related to the station platforms including some utility installations. The bid package included the installation of electrical conduits, power cabinets and communications wiring from the power cabinet on the platform to the canopy. Through design discussions with OPPD they were going to install the electrical service conductors from their power source to the power cabinet on the platform. Based on OPPD’s current workload and ability to meet the construction schedule, Metro requested a proposal from Weitz to complete the work. The scope of the proposed change order is the installation of the service conductor from the OPPD source location to the new power cabinet installed at all 24 platforms. The cost of the proposed change order from Weitz is a not to exceed amount of $199,720.00. The proposed amount is 9.89% greater than the Independent Cost Estimate. We are requesting the Board authorizes the Executive Director to execute the proposed change order for Weitz to install the service conductors to provide power service to the 24 ORBT Roadway Package platforms. This item was forwarded to the Procurement Committee, prior to the Board meeting for their review. 6. RESOLUTION: REQUEST APPROVAL OF CY 2019 AUDITED FINANCIALS EXPLANATION: Staff is seeking approval of the 2019 audited financial statements. Metro’s Finance Committee met with the representative from Hamilton Associates, Curt Simon, and Denise Finken to review the December 31, 2019 Audited Financial Statements prior to today. A copy of the audit report is included in the Board Packet or under separate cover. Hamilton Associates performed the audit and produced the audit report. The Finance Committee will make their recommendations to the Board concerning approval of the 2019 Audited Financials. 7. RESOLUTION: REQUEST APPROVAL TO AMEND THE 2020 TRANSPORTATION IMPROVEMENT PROGRAM EXPLANATION: Staff requests approval to amend the 2020 element of the 2020- 2025 Transportation Improvement Program (TIP). This amendment is to program new funds and modify the 2020 Program of Projects (POP). This amendment