Banktivity 7 A Comprehensive Guide Contents Chapter 1: Getting Started ……………………………………………………………………………………………………………… 5 Overview …………………………………………………………………………………………………………………………………………………………………………………………………………… 6 How do I get started with Banktivity? (Quick basics) …………………………………………………………………………………………… 8 What’s new in Banktivity 7? ………………………………………………………………………………………………………………………………………………………… 10 How do I install Banktivity? …………………………………………………………………………………………………………………………………………………………… 12 How do I create documents in Banktivity? …………………………………………………………………………………………………………………… 15 What changes were made when my document was upgraded? ………………………………………………………… 24 How do I manage Banktivity documents? ……………………………………………………………………………………………………………………28 How do I purchase and register Banktivity? ……………………………………………………………………………………………………………… 31 How do I navigate a Banktivity document? …………………………………………………………………………………………………………………36 How do I use the toolbar?………………………………………………………………………………………………………………………………………………………………38 How do I use the sidebar? ……………………………………………………………………………………………………………………………………………………………40 How do I use workspaces?…………………………………………………………………………………………………………………………………………………………… 42 Chapter 2: Accounts ………………………………………………………………………………………………………………………… 44 What are accounts all about? …………………………………………………………………………………………………………………………………………………… 45 How do I add accounts? ………………………………………………………………………………………………………………………………………………………………… 47 How do I delete an account? …………………………………………………………………………………………………………………………………………………… 52 How do I edit account information? …………………………………………………………………………………………………………………………………… 53 What are the different account types? ……………………………………………………………………………………………………………………………56 How do I track loans in Banktivity? ………………………………………………………………………………………………………………………………………60 How do I group accounts? ……………………………………………………………………………………………………………………………………………………………68 How do I hide unused accounts? …………………………………………………………………………………………………………………………………………70 How do I manage accounts in multiple currencies? ………………………………………………………………………………………… 71 How do I reconcile my account with a bank statement? ………………………………………………………………………………76 Chapter 3: Transactions ………………………………………………………………………………………………………………… 81 What are transactions all about? ……………………………………………………………………………………………………………………………………………82 How do I add, edit, and delete transactions? ……………………………………………………………………………………………………………84 What properties do transactions have? ……………………………………………………………………………………………………………………………87 What do the badges on my transactions mean? ……………………………………………………………………………………………………93 How do I attach files to my transactions? ………………………………………………………………………………………………………………………94 What are the different transaction types? ……………………………………………………………………………………………………………………96 How do I transfer funds between accounts? ……………………………………………………………………………………………………………98 How do I move a transaction from one account to another? ………………………………………………………………… 101 How do I search and filter transactions in my accounts? ……………………………………………………………………………102 How do I use split transactions? ……………………………………………………………………………………………………………………………………………106 Can Banktivity remember transactions I enter more than once? …………………………………………………………109 How do I schedule recurring transactions? ……………………………………………………………………………………………………………… 113 Chapter 4: Categories and Tags ……………………………………………………………………………………………… 118 What are categories and tags all about? …………………………………………………………………………………………………………………… 119 How do I use categories? ……………………………………………………………………………………………………………………………………………………………120 How do I use tags? …………………………………………………………………………………………………………………………………………………………………………… 125 Chapter 5: Importing Data ………………………………………………………………………………………………………… 127 How do I import transactions from my bank or other financial software? ………………………………… 128 How do I update my accounts using Direct Access? ………………………………………………………………………………………130 How do I update my accounts using direct download? ……………………………………………………………………………… 145 How do I use the built-in web browser to download transactions? ………………………………………………… 157 How do I import transactions from a QMTF, QFX,OFX, QIF, or CSV file? ………………………………………168 How do I review transactions after an import? ……………………………………………………………………………………………………… 172 How do I use import rules? ……………………………………………………………………………………………………………………………………………………… 175 Chapter 6: Online Bill Pay …………………………………………………………………………………………………………… 181 How do I pay bills online using Banktivity? ……………………………………………………………………………………………………………… 182 Chapter 7: Investments ……………………………………………………………………………………………………………… 191 How do I manage investments with Banktivity? …………………………………………………………………………………………………… 192 How do I record investment transactions? ………………………………………………………………………………………………………………… 193 How do I manage information about my securities? …………………………………………………………………………………… 200 How do I handle specific investment scenarios? …………………………………………………………………………………………………205 Chapter 8: Reports ………………………………………………………………………………………………………………………… 220 What are reports all about? ……………………………………………………………………………………………………………………………………………………… 221 How do I use the Overview Summary report? ………………………………………………………………………………………………………225 How do I use Account Summary reports? …………………………………………………………………………………………………………………230 How do I use the Portfolio? ……………………………………………………………………………………………………………………………………………………… 241 How do I use Quick Reports? …………………………………………………………………………………………………………………………………………………246 How do I add a new report? ………………………………………………………………………………………………………………………………………………………247 How do I use the Income and Expense report? ……………………………………………………………………………………………………256 How do I use the Net Worth report? …………………………………………………………………………………………………………………………………262 How do I use the Tag Spending report? ………………………………………………………………………………………………………………………265 How do I use the Payee report? ………………………………………………………………………………………………………………………………………… 268 How do I use the Loan and Debt report? ……………………………………………………………………………………………………………………272 How do I use the Category report? ……………………………………………………………………………………………………………………………………276 How do I use the Transaction report? ……………………………………………………………………………………………………………………………278 How do I use the US Tax report? ……………………………………………………………………………………………………………………………………… 280 How do I use the Investment Summary report? …………………………………………………………………………………………………282 How do I use the Forecast report? ………………………………………………………………………………………………………………………………… 289 Chapter 9: Calendar ……………………………………………………………………………………………………………………… 292 What is Calendar all about? ………………………………………………………………………………………………………………………………………………………293 How are posted and scheduled transactions handled? ………………………………………………………………………………294 What is the composite balance? …………………………………………………………………………………………………………………………………………295 How is investment performance shown? ……………………………………………………………………………………………………………………295 Chapter 10: Real Estate ……………………………………………………………………………………………………………… 296 What is Real Estate tracking about ……………………………………………………………………………………………………………………………………297 How do I manually update thevalue of my home? ……………………………………………………………………………………………297 How do I link real estate to loans ……………………………………………………………………………………………………………………………………… 298 Chapter 11: Budgets ……………………………………………………………………………………………………………………… 299 What are budgets all about? ………………………………………………………………………………………………………………………………………………… 300 How do I set up a new budget? ……………………………………………………………………………………………………………………………………………302 How do I make adjustments to a budget? ………………………………………………………………………………………………………………… 315 How do I read a budget? …………………………………………………………………………………………………………………………………………………………… 317 How do I use envelope budgeting? ………………………………………………………………………………………………………………………………… 321 Chapter 12: Cloud Sync ……………………………………………………………………………………………………………… 328 How do I sync with my iPad and iPhone? ……………………………………………………………………………………………………………………329 Chapter 13: Additional Features ……………………………………………………………………………………………… 338 How do I print checks from Banktivity? …………………………………………………………………………………………………………………………339 How do I lock my data with a password? ……………………………………………………………………………………………………………………344 How do I export my data for use with other software? …………………………………………………………………………………346 How do I back up my Banktivity document? ……………………………………………………………………………………………………………348 Chapter 14: Security and Privacy …………………………………………………………………………………………… 349 How does IGG Software protect my privacy and keep my data secure? ……………………………………350 Chapter 15: Frequently Asked Questions …………………………………………………………………………… 351 FAQ Index ……………………………………………………………………………………………………………………………………………………………………………………………………352 Updating, Upgrading, Installing, & Registering ………………………………………………………………………………………………………353 Managing Documents ……………………………………………………………………………………………………………………………………………………………………357 Accounts & Transactions ……………………………………………………………………………………………………………………………………………………………358 Miscellaneous …………………………………………………………………………………………………………………………………………………………………………………………359 Chapter 16: Contact Us ……………………………………………………………………………………………………………… 363 Where can I find help or get additional support? ………………………………………………………………………………………………364 Chapter 1: Getting Started Overview How to use this manual: Welcome to Banktivity! This manual is provided to assist you in finding your way around the Banktivity application. Whether you are a first-time user just learning the ropes, or a Banktivity expert hunting for power user tips, we trust that this guide will help you take advantage of everything Banktivity has to offer. To get you started, here are a few notes about how to use the Banktivity User Manual. Browsing: To get a quick overview of what is contained in this manual, please visit the Table of Contents section and browse the chapter headings.