Central Frontenac Regular Council January 12, 2021 – 4:00 PM to be held virtually via Zoom AGENDA Page 1. Call to Order 2. Approval of Agenda a) Approval of Agenda THAT the agenda for the regular council meeting held January 12, 2021 be approved as presented [amended]. 3. Disclosure of Pecuniary Interest and General Nature Thereof 4. Approval of Minutes 6 - 17 a) Minutes from the regular council meeting held December 22, 2020 THAT the minutes of the regular council meeting held December 22, 2020 be approved as presented [amended]. 5. Mayor's Remarks 6. Deferred Items 7. Staff Reports/Departmental Updates 18 - 19 a) Development Services 1-2021 Construction Detail Report THAT Council receive the Construction Details -December 2020 report for information. 20 b) Development Services 2-2021 Radon Report THAT Council receive the Radon Mitigation Report as prepared by the Manager of Development Services dated January 12, 2021 for information; AND THAT the Development Services Manager is recommending that the quotation from Simon Air Quality for the installation of a radon Page 1 of 131 Page mitigation system be accepted as the lowest quote; NOW THEREFORE BE IT RESOLVED THAT Council approve the recommendation of the Development Services Manager to accept the quotation from Simon Air Quality for a radon mitigation system for the municipal office in the amount $14,620.00 plus HST; AND FURTHER THAT the Development Services Manager be authorized to obtain a purchase order for the radon mitigation system. 21 - 34 c) Development Services 3-2021 Naming of Private Lane: Macallan Lane THAT Council receive the report entitled “Naming of Private Lane: Macallan Lane, as prepared by the Deputy Clerk; AND FURTHER that the bylaw be passed later in the meeting to amend By-law No. 2002-125 to add “Macallan” to the Schedule to said by-law. 35 d) Public Works 4-2021 Activity Report THAT Council receive the Public Works Activity Report as prepared by the Public Works Manager dated January 12, 2021 for information. 36 - 39 e) Public Works 5-2021 Amnesty Loads WHEREAS the Amnesty load program has been operating for over fifteen years allowing residents to dispose of items free of charge; AND WHEREAS this program has had a large impact on the amount of waste received at the landfills which is reducing the life span of the site; AND WHEREAS the Public Works Manager is recommending that the Amnesty load program be eliminated to allow a longer life span of the waste site; AND WHEREAS residents will continue to have the option to dispose of large items and mixed loads of waste anytime throughout the year by paying a small fee at the waste site; NOW THEREFORE BE IT RESOLVED that Council approve the recommendation of the Public Works Manager to eliminate the Amnesty Load Program starting 2021. 40 - 71 f) Public Works Page 2 of 131 Page 6-2021 By-Law and Policy Updates - Civic Addressing, Private Road/Island Naming, Entrance Permits THAT Council receive the report entitled “By-Law and Policy Updates – Civic Addressing, Private Road/Island Naming, and Entrance Permits” for information; AND FURTHER that council agree to consolidate civic addressing, road and island naming with entrance permits and bring all within the purview of the Public Works Department: AND FURTHER that Council pass a by-law later in the meeting to update our civic addressing policy, and consider the draft by-laws for road naming and entrance permit system and fee schedule, said by- laws to be brought back to council at a future meeting once comments are received. 72 - 73 g) Administration 7-2021 Vaccination Roll-out 2021 THAT Council receive the report regarding the Vaccination rollout report as prepared by the CAO/Clerk for information; AND FURTHER THAT the Council of the Township of Central Frontenac requests that Kingston Health Sciences Centre (KHSC) and Kingston, Frontenac, Lennox & Addington (KFL&A) Public Health work with the local municipalities to implement local options for the delivery of vaccinations to front line workers and the community. AND FURTHER THAT Council express our thanks to KHSC and KFL&A Public Health for their leadership on COVID-19 vaccinations delivery and pledge our support for the program. 8. Committee/Other Reports/Minutes 74 - 79 a) Community Policing Advisory Committee (CPAC) THAT Council receive the approved minutes from the CPAC meeting held October 26, 2020, and draft minutes from the CPAC meeting held December 21, 2020 for information. 9. Delegations/Presentations 10. Communications/Correspondence 80 - 107 a) Correspondence received for January 12, 2021 THAT the following correspondence be received for information: Page 3 of 131 Page 1. Lake of Bays supporting Township of Essa regarding Bill 229 2. Lake of Bays supporting Township of Amherstburg regarding AODA website compliance 3. Town of Amherstburg supporting City of St. Catherines regarding development approval requirements for Landfills (Bill 197); 4. Municipality of South Huron supporting Huron Kinloss and Wasaga Beach regarding unathorized car rallies. 5. Township of South Frontenac media release regarding Part 8 On-site sewage system services; 6. County of Frontenac regarding appointment of Warden and Deputy Warden; 7. General (Ret'd) Rick Hillier regarding report on Vaccine Distribution Task Force; 8. Kingsville regarding supporting small businesses; 9. Township of Pickle Lake in support of our resolution regarding Bill 229; 10. Region of Peel regarding property tax exemptions for veteran clubs. 11. Township of Huron-Kinloss in support of Region of Peel regarding property tax exemptions for veteran clubs. 12. Town of Lincoln in support of Hamilton regarding interim cap on gas plan and greenhouse gas pollution, and development and implementation of a plan to phase out gas fired electricity generation. 11. Public Meetings 12. By-laws/Agreements 108 - 118 a) By-Law 2021-01 being a By-Law to amend Schedule "A" of By-Law 2002-125 THAT By-Law 2021-01 being a By-Law to amend By-Law 2002-125 be read a first, second, and third time, and finally passed this 12th day of January, 2021. 119 - 130 b) By-Law 2021-2 being a By-Law to Update its Policy to Regulate Civic Addressing and to Repeal By-Law 2001-109 THAT By-Law 2021-2 being a By-Law to Update its Policy to Regulate Civic Addressing and to Repeal By-Law 2001-109 be read a first, second and third time, and finally passed this 12th day of January, 2021. 13. Notice of Motions 14. Giving Notice of Motion 15. New/Other Business Page 4 of 131 Page 16. Closed Session a) Closed Session THAT Council move into closed session pursuant to section 239(2) to discuss matters relating to: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board -S. 239(2) (e) 2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (s. 239(2) (k). b) Rise from Closed Session THAT Council rise from closed session pursuant to section 239(2) discussing matters relating to: 1. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board -S. 239(2) (e) 2. a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board (s. 239(2) (k). 17. Adjournment 131 a) Adjournment THAT By-Law 2021-03 being a by-law to confirm the proceedings of the regular council meeting held January 12, 2021 be read a first, second and third time, and finally passed this 12th day of January, 2021; AND FURTHER that this meeting be adjourned until January 26, 2021, said meeting to be held virtually. Page 5 of 131 AGENDA ITEM #a) MINUTES OF THE REGULAR MEETING OF COUNCIL December 22, 2020 A regular meeting of the Council of the Township of Central Frontenac was held virtually via Zoom on Tuesday, December 22, 2020 at 4:00 PM Present: Mayor Frances Smith, Deputy Mayor Nicki Gowdy, Councillors Cindy Kelsey, Tom Dewey, Bill MacDonald, Sherry Whan, Victor Heese, Brent Cameron, Elwin Burke Staff in CAO/Clerk Cathy MacMunn, Deputy Clerk Cindy Deachman, Acting Attendance: Manager of Emergency Services/Fire Chief Jamie Riddell, Treasurer Michael McGovern, Director of Economic Development and Planning, County of Frontenac, Joe Gallivan 1. Call to Order a) Mayor Smith called the meeting to order at 4:08p.m. 2. Approval of Agenda Motion #: 458-2020 Moved By: Bill MacDonald Seconded By: Victor Heese C. MacMunn noted an addition of a closed session matter in item 16, being personal matters about an identifiable individual, including municipal or local board employees pursuant to s. 239(2) (b). THAT the agenda for the regular council meeting held December 22, 2020 be adopted as amended. Carried 3. Disclosure of Pecuniary Interest and General Nature Thereof a) Mayor Smith declared a pecuniary interest in item 7 j), Administration report 216-2020 Cemetery Update due to her position on the former cemetery board. 4. Approval of Minutes a) Approval of Minutes - council meeting held December 8, 2020 Motion #: 459-2020 Moved By: Nicki Gowdy Seconded By: Elwin Burke Regular Meeting of Council Minutes December 22, 2020 -4:00 PM Minutes from the regular council meeting held December 22, 2020 Page 6 of 131 AGENDA ITEM #a) THAT the minutes of the regular council meeting held December 8, 2020 be approved as presented. Carried 5. Mayor's Remarks a) Mayor Smith thanked all the staff, fellow council and volunteers for their patience and efforts in adapting to new technologies and realities during the pandemic.