NONEXEMPT STAFF HANDBOOK Effective September 1, 1994 Revised January 1, 2011 Revised November 1, 2013 Revised August 1, 2014 Revised February 1, 2017 TABLE OF CONTENTS INTRODUCTION .................................................................................................................... A-1 PREFACE ................................................................................................................................... 1 THE UNIVERSITY .................................................................................................................... 1 MISSION STATEMENT ........................................................................................................... 2 VISION STATEMENT .............................................................................................................. 2 UNIVERSITY ORGANIZATIONAL STRUCTURE ............................................................... 4 STAFF COUNCIL ...................................................................................................................... 5 DEFINITION OF NONEXEMPT STAFF PERSONNEL ......................................................... 5 EMPLOYMENT POLICIES ................................................................................................... B-1 EQUAL EMPLOYMENT OPPORTUNITY ............................................................................. 1 AMERICANS WITH DISABILITIES ACT (42.U.S.C. § 12101) ............................................. 1 MANAGEMENT RIGHTS ........................................................................................................ 4 INSTITUTIONAL POLICIES .................................................................................................... 4 EMPLOYMENT PROCEDURE ................................................................................................ 4 EMPLOYMENT CLASSIFICATIONS ..................................................................................... 5 EMPLOYMENT OF RELATIVES (NEPOTISM) .................................................................... 5 EMPLOYMENT ELIGIBILITY ................................................................................................ 5 MEDICAL EXAMINATION ..................................................................................................... 6 TUBERCULOSIS TEST AND TETANUS IMMUNIZATION ................................................ 6 HIRE DATE/ANNIVERSARY DATE/YEAR OF SERVICE .................................................. 6 ORIENTATION ......................................................................................................................... 7 JOB RESPONSIBILITIES ......................................................................................................... 7 PROMOTION AND TRANSFER .............................................................................................. 7 JOB CLASSIFICATION ............................................................................................................ 7 RECLASSIFICATION ............................................................................................................... 7 TIME RECORDS ....................................................................................................................... 8 PERSONNEL RECORDS .......................................................................................................... 9 PERSONNEL POLICIES ........................................................................................................... 9 PERFORMANCE REVIEW ...................................................................................................... 9 OUTSIDE EMPLOYMENT ....................................................................................................... 9 BREAK IN SERVICE ................................................................................................................ 9 RESIGNATION: VOLUNTARY TERMINATION ................................................................ 10 TERMINATION: INVOLUNTARY ........................................................................................ 10 RETIREMENT FROM EMPLOYMENT ................................................................................ 10 RE-EMPLOYMENT ................................................................................................................ 10 RESOLVING DIFFERENCES/GRIEVANCES ...................................................................... 11 HOURS ...................................................................................................................................... C-1 WORK HOURS/WORKWEEK ................................................................................................. 1 INCLEMENT WEATHER ......................................................................................................... 3 SUMMER POWER OUTAGE ................................................................................................... 3 OVERTIME ................................................................................................................................ 3 Recall ...................................................................................................................................... 5 ABSENTEEISM ......................................................................................................................... 5 TARDINESS .............................................................................................................................. 6 LUNCH BREAK ........................................................................................................................ 6 REST PERIODS ......................................................................................................................... 6 WAGES ...................................................................................................................................... D-1 WAGE POLICY ......................................................................................................................... 1 COMPENSATION NOTICE...................................................................................................... 1 RECEIPT OF PAYCHECK ........................................................................................................ 1 PAYROLL DEDUCTIONS/REDUCTIONS ............................................................................. 2 NOTIFICATION OF PERSONAL CHANGES ......................................................................... 2 DEATH OF AN EMPLOYEE .................................................................................................... 3 EMPLOYEE BENEFITS ......................................................................................................... E-1 VACATION LEAVE .................................................................................................................. 1 HOLIDAYS ................................................................................................................................ 2 PERSONAL TIME ..................................................................................................................... 3 SICK TIME ................................................................................................................................. 4 FUNERAL LEAVE .................................................................................................................... 5 UNPAID ABSENCE .................................................................................................................. 6 LEAVE OF ABSENCE .............................................................................................................. 6 FAMILY AND MEDICAL LEAVE ACT ................................................................................. 7 ILLINOIS VICTIMS’ ECONOMIC SAFETY & SECURITY ACT (820 ILCS § 180/1) ...... 11 CHILDBEARING AND CHILDREARING LEAVE .............................................................. 13 ILLINOIS NURSING MOTHERS IN THE WORKPLACE ACT (820 ILCS § 260/1) ......... 15 ILLINOIS FAMILY MILITARY LEAVE ACT (820 ILCS § 151/1) ..................................... 15 MILITARY LEAVE ................................................................................................................. 16 VOLUNTEER EMERGENCY WORKER JOB PROTECTION ACT (50 ILCS § 748/1) ..... 18 EMPLOYEE BLOOD DONATION LEAVE ACT (820 ILCS §149/1) .................................. 19 JURY DUTY ............................................................................................................................ 19 VOTING ................................................................................................................................... 19 ILLINOIS SCHOOL VISITATION RIGHTS ACT (820 ILCS § 147/1) ................................ 20 INSURANCE PLANS .............................................................................................................. 20 Group Medical and Dental Insurance Plan ........................................................................... 21 Retiree Health ....................................................................................................................... 21 Group Life Insurance ............................................................................................................ 23 Group Disability Insurance ................................................................................................... 23 Group