COUNCIL COMMITTEE OF THE WHOLE Council Chambers Monday, February 05, 2018 6:00 PM AGENDA DAN RUNIONRUNION,, COUNCIL PRESIDENT AGENDA ITEMS FOR DISCUSSION Discussion of options for the Village Square concept as part of the update to the Harmon and Santa Fe Parks Master Plan Keith Bredehoeft Committee on Committees update and proposed recommendations Jamie Robichaud *COU2018-06 Consider approval of the final design engineering contract with Water Resources Solutions, LLC for the Delmar and Fontana low water crossing removal and drainage project Keith Bredehoeft *COU2018-07 Consider approval of an agreement with Dale Brothers for the North Park building demolition project Keith Bredehoeft *COU2018-08 Consider approval of a design agreement with BBN Architects, Inc. for the design of the 2018 parks projects Keith Bredehoeft *COU2018-09 Consider approval of Meadowbrook Project Construction Change Order #1 with Superior Bowen Asphalt Company for the modifications to the pond spillway outlets Keith Bredehoeft *COU2018-10 Consider approval of an amendment to the Johnson County SMAC Funding Agreement for the Meadowbrook project Keith Bredehoeft *Council Action Requested the same night PUBLIC WORKS DEPARTMENT Council Committee Meeting Date: February 5, 2018 DISCUSS OPTIONS FOR THE VILLVILLAGEAGE SQUARE CONCEPT AASS PART OF THE UPDATE TO HARMON AND SANTA FE PARKS MASTEMASTERR PLAN COUNCIL ACTION – Staff does not necessarily need a decision point made after one meeting, but does seek Council direction after exploring the following options as presented: OPTIONS Option 11---- DirecDirectt staff to modify the 2009 Master Plan to the full “““Village“Village SquareSquare”””” concept that was presented to City Council on October 22,, 20172017 and presented to the public on November 14 ththth and 16 ththth ... Option 22---- Direct staff to modify the 2009 Master Plan to a modified version that eliminates the permanent amphitheatre structure but includes the expanded seating area. Option 33---- Follow the 2009 Master Plan but include an improved performance padpad as part of the skate park reconstructionreconstruction.... BACKGROUND In 2009, the City Council adopted the Parks & Recreation Master Plan, which guides the future development and enhancement of the Prairie Village City parks. For Harmon and Sante Fe Parks , the Plan identified a number of improvements including: expanding play areas including nature play, new shelters, restrooms, trails and much more. One specific improvement was to develop the amphitheatre area, creating a more permanent facility. No significant improvements outlined in the 2009 Plan have been implemented. Included in the 2017 budget was $50,000 to further study the concept of including a permanent amphitheatre structure and seating area creating “Village Square”. The Village Square Committee was formed to oversee this study and is comprised of Council Members Morehead, Gallagher, McFadden, Myers, two Prairie Village residents (Randy Knight and Jon Birkel), and three City Staff members (Wes Jordan, Keith Bredehoeft, and Alley Porter). BBN Architects was selected to study how Harmon and Santa Fe parks could be modified to accommodate a permanent amphitheatre structure with expanded seating area as well as other park amenities. To date feedback on these concepts has been received from the Village Square Committee, the Parks and Recreation Committee, the Tree Board, as well as the general public. Page 1 of 3 C:\Program Files (x86)\Neevia.Com\Document Converter\temp\12057.doc Two public meetings were held and were well attended. A summary of the comments that were received are attached. Of the comments received residents appear to be generally supportive of improvements in the park. Comments on the concept of a permanent amphitheatre structure were about 50% the idea for and 50% against. It is understood that this data is not necessarily representative of all Prairie Village residents but is data to help with the decision making process. DETAILS OF OPTIONS After the public meetings, the Village Square Committee met and discussed comments received by the public and how should the potential park improvements move forward. The Committee decided that the following options should be presented to the City Council in order to help define processes moving forward: Option 11---- Direct staff to modmodifyify the 2009 Master Plan to the fulfulllll “Village Square” concept that was presented to City Council on October 2, 2017 and presented to the public on November 14 ththth and 16 ththth ... The most significant item to consider related to this option is to determine if the City of Prairie Village wants/needs a permanent amphitheatre structure and expanded seating area. Most of the other ideas presented in this plan are similar in concept to the 2009 Master Plan. The park shelter and play areas can be detailed when the final design project is considered for construction in the future. This Option can be constructed in phases with the following approximate costs. Phase 1- $2,250,000, Phase 2- $2,250,000, and Phase 3- $700,000. Attached are the Ballard King Market Assessment and The Sextant Group Sound and Lighting Study. Cost ImpactImpact---- Cost of Option 1- $5,200,000 2009 Plan in today’s dollars- $3,000,000 (Excludes pool related items) Cost more than the 2009 Plan- $2,200,000 Option 22---- Direct staff to modify the 20020099 Master Plan to a modifiedmodified version that eeeliminateseliminates the permanent amphitheatre structure but includes the expanded seating area. The main question related to this option is if the City of Prairie Village wants/needs an expanded seating area. A performance pad would be built and it would function similar as it does today by utilizing a temporary stage for performances. This option also requires a significant amount of this work to be completed up front as it re-grades a significant area near the existing shelter. This would have to be completed prior to the all-inclusive play area planned in the 2019 CIP. This initial project would cost at a minimum of $2,250,000. Cost ImpactImpact---- Cost of Option 2- $3,500,000 2009 Plan in today’s dollars- $3,000,000 (Excludes pool related items) Page 2 of 3 C:\Program Files (x86)\Neevia.Com\Document Converter\temp\12057.doc Cost more than the 2009 Plan- $500,000 Option 33---- FolFollowlow the 2009 Master Plan but include an improved peperformancerformance pad as part of the skate park reconstructionreconstruction.... The existing skate park was designed and constructed to accommodate a temporary stage for use during outdoor performances. The skate park is planned for reconstruction given its deteriorating condition and this project provides the opportunity to expand the skate park to construct a more significant performance pad. It would still function as a multi-use area but would be improved from what it is currently today. Cost ImpactImpact---- Cost of Option 3- Same as 2009 Plan 2009 Plan in today’s dollars- $3,000,000 (Excluded pool related items) Skate Park- Possibly add up to $50,000 for performance pad Factors to consideconsiderrrr---- -The 2009 Plan is a very detailed plan and includes the idea and concept to build a more formal amphitheatre facility. -The 2009 Plan is estimated to cost $3,000,000 in today’s dollars. None of the plan changes/amenities have been budgeted for final design and construction with the exception of the All-Inclusive Play area planned for 2019. -Options 1 and Option 2 would significantly change the 2009 Master Plan as the expanded seating area for the amphitheatre changes the site grading significantly. RRRELATEDRELATED TO VILLAGE VISION 2. I. Enhancing Parks and Open Space CFS2.a. Preserve and protect natural areas. CFS2.b. Enhance parks for active and passive recreation through capital improvements such as landscaping, tree and flower planting, shelters picnic facilities, athletic fields, etc. ATTACHMENTS 2009 Master Plan Details 2009 Master Plan Drawing Village Square- Option 1 and 2 Village Square- Option 3 Ballard King- Market Assessment The Sextant Group- Sound and Lighting Study Public Comments PREPARED BYBYBY Keith Bredehoeft, Public Works Director January 31, 2018 Page 3 of 3 C:\Program Files (x86)\Neevia.Com\Document Converter\temp\12057.doc MASTER PLAN FOR THE VILLAGE SQUARE AT HARMON & SANTA FE PARKS – OPTION 1 MASTER PLAN FOR THE VILLAGE SQUARE AT HARMON & SANTA FE PARKS – OPTION 2 Table of Contents Section I – Executive Summary Page 2 Section II – Key Demographic Indicators Page 4 Section III – Arts Summary & Participation Page 15 Section IV – Other Service Providers & Facility Considerations Page 23 Section V – Outdoor Performance Area Operational Plan Page 27 Appendix A – Primary Service Area Demographic Analysis Page 36 Appendix B – Sports Participation Numbers Page 43 1 | P a g e Section I – Executive Summary Ballard*King & Associates (B*K) as a subcontract of BBN Inc. and a larger project team has been hired by the City of Prairie Village. The focus of the study is to develop a master plan for Harmon and Santa Fe Parks, specifically the incorporation of an outdoor performance space into the park. B*K’s tasks include conducting a market assessment, highlighting specific concerns and opportunities for an outdoor performance area, and finally developing an operational plan for the proposed facility. It is the opinion of B*K that the City of Prairie Village is uniquely positioned to develop an outdoor performance area in Harmon and Santa Fe Parks. The demographics of the community area such where the City would realize patronage to events held at an outdoor performance area and participation in specific programming that might take place. The demographics of the community point to an older population. Despite being older, there are at least 26% of household that has children present. The presence of a full spectrum of demographics within the community provides the City an opportunity to use the outdoor performance area as a melting pot within the community.