Chino Valley Fire District Fullcreek Incident March 2019 This page intentionally left blank Proudly Serving the Cities of Chino, Chino Hills and portions of the County of San Bernardino i This page intentionally left blank ii CHINO VALLEY FIRE DISTRICT 2019-20 Original Budget Table of Contents Transmittal Letter…………………………………………………………………………… 1 Budget Awards……………………………………………………..……………………… 21 Budget Resolution……………………………………………………..…………………… 22 Mission, Vision & Values………………………………………………..………………… 24 Organizational & Introductory Information District Overview………………………………………………..…………………… 27 Board of Directors & District Management……………………………………… 30 Organizational Chart………………………………….…………………….……… 31 Personnel Listing………………………………………………..…………..……… 32 Vision Statement Based Goals…………………………………………………… 33 Staffing Overview & Departmental Reporting…………………………………… 34 Account Code Structure…………………………………………………………… 56 District Facilities………………………………………………..…………………… 58 District Map………………………………………………..…………………………… 61 Budget Calendar………………………………...……………..…………….……... 62 Budgetary Practices & Financial Policies………………………………...……… 63 Budget Report Descriptions…………….………………………………………… 68 Budget Summary Information Budget Summary……………………………………..…………..………………… 73 Budget Summary - Multi-Year Comparison………………………..…………… 74 Changes in Fund Balance…………………………………………………………… 75 Fund Balance Reporting Policy……………………………………..…………..… 76 Financial Trends General Fund Revenues…………………………………………………………… 81 General Fund Expenditures………………………………………………………… 84 General Fund Balance……………………………………………………………… 89 Budget Detail Information Revenue History…………….………………………………………...……………… 95 Expenditure History…………….……...……………………….…………………… 96 Divisional Expenditure History…………….……...……………………….……… 98 Year-Over-Year Budget Comparisons…………….……...……………………… 102 Budgeted Expenditures Variance Report…………….……...…………………… 103 Capital Replacement Funds…………….……...……………………….………… 105 Report by Budget Transactions…………….……...……………..……..………… 106 iii CHINO VALLEY FIRE DISTRICT 2019-20 Original Budget Table of Contents Long-Range Financial Planning Overview……………………………………... 128 Long-Range Financial Plan - 10-Year Outlook…………….……...…………… 130 Glossary Information Glossary of Terms………….……...……………………….……………………… 134 Glossary of Acronyms……….……...……………………….………………….... 138 For Additional Information……………………………………………………..……….. 144 iv Board of Directors Chino Valley Fire District John DeMonaco President Harvey Luth 14011 City Center Drive Vice President Chino Hills, CA 91709 Mike Kreeger (909) 902-5260 Administration Sarah Ramos-Evinger Winn Williams (909) 902-5250 Fax Chinovalleyfire.org Fire Chief Tim Shackelford June 12, 2019 The Chino Valley Fire District’s mission is to provide exceptional service and to safeguard the community. Our Mission, Vision and Values Policy Statement (MVV) articulates the five cornerstones of the District’s vision as well as our core values of faithfulness, integrity, respect and excellence. While ever mindful of our mission, vision and values, I am pleased to present this 2019-20 Original Budget, also referred to as the FY20 Budget, to the Board of Directors. The FY20 Budget represents a realistic yet conservatively based financial plan for the new fiscal year, ensuring that the District will continue to maintain exceptional, cost effective fire protection and emergency services as we safeguard our community. This budget will allow the District to further its vision to seek excellence in everything we do, remain transparent, appreciate our members, value the public trust above all else, and endeavor to learn and grow. New construction in the District and a strong local housing market are providing for growth in revenues, while simultaneously the District is experiencing challenges associated with greater demand for service, including increasing emergency call volumes and community risk reduction activities. Total calls for emergency service were 12,267 in 2018, up slightly from over the prior year. In the last ten years, Fire & Emergency Responses call volume has increased 12,000 by about 40% in the 10,000 aggregate. 8,000 Given the construction 6,000 growth 4,000 patterns in District, it is 2,000 likely that - this trend will 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 continue for the next several years. Chart 1 Special Districts Leadership Foundation - District of Distinction Since 2008 1 FY 2019-20 Original Budget June 12, 2019 Page 2 TRANSMITTAL LETTER NEW THIS YEAR Heart Safe & Bleed Safe Chino Valley – According to the American Heart Association, sudden cardiac arrest (SCA) results in more than 350,000 lives lost across the U.S. every year. Tragically, less than 10% of SCA victims survive. Additionally, the American Association for the Surgery of Trauma reports that trauma is the leading cause of death for individuals up to the age of 45, and is the fourth leading cause of death overall for all ages. It is our goal to increase survivability from SCA and trauma in the Chino Valley by making Automated External Defibrillators (AED) and trauma kits readily accessible in public places and training the public in how to use them. To that end, I am excited to report that we’re partnering with the Chino Valley Fire Foundation (CVFF), a 501(c)(3) non-profit organization, to further our Heart Safe and Bleed Safe programs in the community. CVFF is providing grants to local businesses and places of assembly to place AED’s and trauma kits in the community. In turn, the District is offering community-based CPR and AED training, as well as training on how to use trauma kit supplies. Lifesaving community-based training programs such as active shooter workshops and the First Care Provider program are also being provided to local businesses and civic groups by District safety personnel in cooperation with our local law enforcement partners in the Chino Valley. The First Care Provider program instructs participants in how to transition from ordinary bystander to first care provider in an emergency situation. The FY20 Budget contains some $150,000 in support of these aforementioned programs, including program specific training, related electronic equipment maintenance, and associated supplies and equipment. FY20 Budget funding also includes support for District first responders to provide this important training to the community, as well as to receive continued internal training on our advanced cardiac equipment and refresher training on high performance CPR. Special Districts Leadership Foundation - District of Distinction Since 2008 2 FY 2019-20 Original Budget June 12, 2019 Page 3 TRANSMITTAL LETTER GFOA CAFR Award Inaugural Application – Having been recognized in previous fiscal years by the California Society of Municipal Finance Officers (CSMFO) with an Outstanding Financial Reporting Award, the District has applied for first-time national financial reporting award recognition from the Government Finance Officers Association (GFOA) for a Certificate of Achievement for Excellence in Financial Reporting Award for the District’s FY18 Comprehensive Annual Financial Report (CAFR). I’d like to extend my sincere appreciation to the Finance department for their efforts in applying for this national financial reporting award which affirms the District’s ongoing commitment to transparency. This award application reflects the commitment of the District’s Board of Directors and staff to meeting the highest principles of governmental accounting. The GFOA financial reporting award is complementary to the District’s participation in and receipt of our GFOA budget award, which is referenced elsewhere in this budget document. I’m pleased that the District’s financial and budgetary reporting reinforce our core values of integrity and excellence. CONFIRE Dispatch – In March 2019, the District transitioned to the CONFIRE Regional Communications Center for contract emergency dispatch and related services. CONFIRE is a joint powers authority (JPA) established to provide communications, dispatch, computer information systems and geographic information systems to member and contract agencies. The move to CONFIRE has provided the exciting opportunity to implement cutting edge technologies not previously available to the District, including Tablet Command, TriTech Field Ops, Active 911, Pulse Point, Firstwatch, Decaan Live Move Up Module, as well as ArcGIS and a new station alerting system. The successful migration to the new dispatch center was the result of several months of careful planning and preparation. The FY20 budget includes $625,000 for annual dispatch and related services, comparing favorably to $675,000 in the FY19 budget. Special Districts Leadership Foundation - District of Distinction Since 2008 3 FY 2019-20 Original Budget June 12, 2019 Page 4 TRANSMITTAL LETTER Although the District initially joined CONFIRE as a contract agency, we’ve applied for membership in the JPA. Membership in CONFIRE would also entitle the District to voting rights for important operational and policy decision making of the JPA. Included in the FY20 budget is $412,423 for the estimated buy-in cost to acquire a 5.42% equity interest in CONFIRE as a voting member agency. Membership requires approval by the current member agencies of CONFIRE, and we anticipate that approval of our membership application on or about January 1, 2020. I believe that this new emergency communications partnership with CONFIRE will serve the District very well for the foreseeable future. Statewide Leadership – I would like to acknowledge our Board