RISKmanagement MANUAL property of PHI GAMMA DELTA revised 2013 Adapted from FIPG, Inc. FIPG Risk Management Manual FIPG, Fraternity Insurance Purchasing Group, is a risk management consortium of men and women’s fraternities RISKmanagement MANUAL risk management manual risk management TABLE OF CONTENTS Introduction ...............................................................................................................................6 Today ..........................................................................................................................................8 General Questions ......................................................................................................................9 I. PHI GAMMA DELTA Risk Management Policy ............................................................11 General Statement ..............................................................................................................11 Alcohol and Drugs .............................................................................................................11 Hazing ................................................................................................................................12 Abuse and Harassment .......................................................................................................12 Fire, Health, and Safety .....................................................................................................13 Education ...........................................................................................................................13 II. FOCUS On Implementation ............................................................................................14 The Role of the Chapter President .....................................................................................14 The Role of the Board of Chapter Advisors/House Corporation .......................................15 The Role of the Chapter Committee Chairmen .................................................................15 The Role of Each Member and the Graduate Risk Management Advisor .........................16 4 APPENDIX II:1- Crisis Management Plan .....................................................................18 III. FOCUS On Alcohol and Social Events ..........................................................................19 ALCOHOL AND DRUGS .................................................................................................19 Party Planning Basics ........................................................................................................23 “Bring Your Own” Events (if permitted by university policy) ..........................................25 Helping the Intoxicated ......................................................................................................25 Your Responsibility as a Host ............................................................................................26 Off Campus or “Unofficial” Chapter Events .....................................................................26 Alcohol and The Law .........................................................................................................28 Overview of Common City/State Laws and Regulations ..................................................29 4 APPENDIX III.1 - Social Event Planning Guide .............................................................31 4 APPENDIX III.2 - Recommendations for Transportation .............................................46 4 APPENDIX III.3 - PGD’s Alcohol Education Programs .................................................47 4 APPENDIX III.4 - Dealing With an Intoxicated Person ................................................48 4 APPENDIX III.5 - Effects of Alcohol..............................................................................49 4 APPENDIX III.6 - Progressive Symptoms of Alcohol Dependency and Recovery .......52 The International Fraternity of PHI GAMMA DELTA 3 IV. FOCUS On Drugs ............................................................................................................53 Common questions concerning substance abuse and chemical dependency .....................54 What are the progressive phases of substance abuse? .......................................................55 The Truth About Club Drugs .............................................................................................56 4 APPENDIX IV.1 - Resources for Information and Treatment of Drug Abuse .............61 V. FOCUS On Abuse & Harassment ....................................................................................63 Phi Gamma Delta Policy on Abuse and Harassment .........................................................63 FAQs ..................................................................................................................................63 4 APPENDIX V.1 - Chapter Safety ..................................................................................67 risk management manual risk management 4 APPENDIX V.2 - A Dater’s Bill of Rights ......................................................................68 4 APPENDIX V.3 - A Guide to Sexual Harassment.........................................................69 4 APPENDIX V.4 - Resources .........................................................................................70 VI. FOCUS On Hazing ..........................................................................................................71 Hazing ................................................................................................................................71 Education is our goal .........................................................................................................72 Areas of concern ................................................................................................................72 Where hazing begins ..........................................................................................................73 Myths and Facts about Hazing ...........................................................................................73 Why hazing doesn’t work ..................................................................................................75 How to change fraternity education ...................................................................................76 What new members expect from their education ..............................................................77 Pledge’s Bill of Rights .......................................................................................................77 4 APPENDIX VI.1 - Hazing: It’s Against the Law! .............................................................78 4 APPENDIX VI.2 - Alternatives to Hazing ......................................................................82 VII. FOCUS On Housing ......................................................................................................84 PHI GAMMA DELTA Policy on Fire, Health and Safety .................................................84 A safe house is our goal .....................................................................................................84 Areas of concern ................................................................................................................84 Basic fire safety suggestions ..............................................................................................86 House maintenance suggestions ........................................................................................87 House Security ...................................................................................................................88 Outline Expectations ..........................................................................................................89 4 APPENDIX VII.1 - How to survive a fraternity house fire ..........................................90 4 APPENDIX VII.2 - Chapter House Self-Inspection Guide ...........................................92 4 APPENDIX VII.3 - Chapter House Pre-Inspection Checklist ......................................97 4 APPENDIX VII.4 - Tips for Vacations and Winterizing .................................................98 4 APPENDIX VII.5 - Fraternity House Property Insurance Basics ...............................100 4 APPENDIX VII.6 - Renters Insurance ........................................................................101 4 APPENDIX VII.7 - Fiji Island Rules .............................................................................102 VIII. FOCUS On Education................................................................................................103 Phi Gamma Delta Policy on Education ...........................................................................103 Chapter Leadership for Risk Management ......................................................................103 An Education Program .....................................................................................................103 Program Topics ................................................................................................................103 IX. Forms ..............................................................................................................................106 4 The International Fraternity of PHI GAMMA DELTA Risk Management Agreement ..........................................................................................106 Pledge Educator’s