Wing Parish Council Minutes of the Wing Parish Council meeting held on Tuesday 27th October 2020 using Zoom (ID 836 9738 2142) at 8pm Present: Councillors: Kellner, Lomas, Tabiner-Crush, Hellgren-Derry, Tring, Moloney, Benson, Boyd, Cronshaw and Mortain- Cogar. Unitary Councillors: Councillor Glover and Councillor Cooper Number of Public present at the start of the meeting: Clerks: Claire Power, Clerk. John Furniss, Deputy Clerk. Minutes: Clerk Note i) All items are prefixed with 2010z as the recorded Minute number. ii) All items repeat the Agenda item wording in smaller font for clarity. 1 Chairman’s Welcoming Statement The Chairman welcomed everyone to the meeting and, in particular, Councillors Cronshaw and Mortain-Cogar who were attending their first meeting since being co-opted onto the Council. 2 Governance To affirm the reapplication of the Procedures and protocols for dealing with the Coronavirus (COVID-19) crisis to include without limitations amendments to Standing Orders, Financial Regulations, Scheduled meeting timetable changes and the dissemination of information to the public as resolved under resolution 2003.2.6 20th March 20. 2.1 To apply in the event of technical difficulties restricting the attendance of members of the Council such that this meeting becomes inquorate, or otherwise disrupted, such that the business of the Council cannot be completed. RESOLVED. The Council resolved to affirm the reapplication of the Procedures and protocols as resolved under resolution 2003.2.6 20th March 20 in the event of technical difficulties restricting the attendance of members of the Council such that this meeting becomes inquorate, or otherwise disrupted, such that the business of the Council cannot be completed. 2.2 To apply in the event that the next meeting of the Council cannot take place either for technical reasons or is suspended in accordance with any emergency legislation or official guidance. RESOLVED. The Council resolved to affirm the reapplication of the Procedures and protocols as resolved under resolution 2003.2.6 20th March 20 in the event that the next meeting of the Council cannot take place either for technical reasons or is suspended in accordance with any emergency legislation or official guidance. 3 Apologies for Absence To receive apologies for absence from Members. Apologies were received and accepted from Councillor Palmer-Webb. 4 Public Question Time Public participation will be permitted for a period of 15 Minutes. Members of the public are able to a) make representations b) ask questions c) give evidence relating to the business to be transacted. A maximum of 3 minutes will be allowed for a member of the public to speak. Supplementary comments or questions are solely at the discretion of the Chairman. A person wishing to speak should gain the attention of the Chairman by raising their hand. (For further information please refer to the Wing Parish Council Public Participation Policy.) • A parishioner requested to record the Zoom meetings and for the meeting recordings to be accessible on the website. The Clerk said the settings on Zoom would be checked to see if it was possible for future meetings. The meeting recordings were agreed to be placed on the website. • A parishioner reported the poor condition of the footpath between Littleworth and Willow Way. It has been reported in the past but hasn’t been repaired. The Clerk thanked them for the report and will add the issue to the report drafted for Transport for Buckinghamshire. • A parishioner requested an update on the progress of the football pitch refurbishment and said the footpath around the perimeter fence was getting very muddy, especially with the recent rainfall. Councillor Kellner explained that the delay in the progress was due to a delay in the Archaeological Survey. The survey has now been received and provided to the planning department. Although the Archaeological Survey was known as a condition, it was not expected to delay the football pitch refurbishment. An Archaeological Survey is not normally required for football pitch refurbishments. Councillor Lomas said that as there was scheduled tree work on the recreation ground, the chippings will be used to cover the path. Page 1 of 8 Minutes 27 Oct 20 - Final 5 Declaration of Acceptance of Office 5.1 To accept a signed Declaration of Acceptance of Office Form from Councillor Cronshaw. Councillor Cronshaw completed the Declaration of office form on camera in the presence of all members and officers, to be endorsed as such after the meeting. The statutory requirements were met and Councillor Cronshaw was deemed to have taken office. 5.2 To accept a signed Declaration of Acceptance of Office Form from Councillor Mortain-Cogar. RESOLVED. The Council resolved that Councillor Mortain-Cogar can sign the Declaration of Office form after the meeting but prior to the next meeting of the full Council. 6 Unitary Councillor's Report To receive a report from Cllr Glover and Cllr Cooper. Councillor Glover gave a report on: • Environment Community Board meeting and they are asking for ideas to go on the agenda. • Planning for the Future Consultation - Buckinghamshire Council believes that there is no evidence to support that the proposed figure of 300,000 houses per year. In its response to the proposal it is asking the government to re-valuate the number of houses required over the next decade – this would not undermine the commitment do deliver one million houses during this Parliament. It has proposed three specific changes with lengthy evidence-based reasons. Our response was sent on Tuesday – consultation ends on 29th October. • E Scooter trials are planned to start in Aylesbury and High Wycombe. Training sessions are proposed. • Covid - Martin Tett has sent a message to all residents giving full advice to keep them up to date and informed. The Covid numbers in Buckinghamshire keep rising. Essential that we all follow the by now well-known advice on masks, hand washing and keeping a distance • Mental health has come to the fore recently, here is a useful link for people to know what services are available for them www.bucksmind.org.uk/Buckinghamshire-mind-guide • LGA’s First: The latest issue has a comprehensive list of news and guidance which might interest members. Www.local.gov.uk/first . You might need to register to read it. • Heritage Portal - This is a new portal holding 35,000 records. It has links to historic mapping, monument records, photos and documents. Fascinating history on our county. Https://heritageportal.buckinghamshire.gov.uk will reveal all. • Honours System. Those members who have been involved with Joe Bradshaw will be pleased to hear that he has been awarded the Royal Victoria Order for his services to the Buckinghamshire Lieutenancy. This is quite a high honor. Councillor Cooper additionally reported on: • Community Boards Transport Committee meeting and it is well underway now. • The importance on keeping to the rules regarding Covid-19 and it is now on the increase within the county. • Buckinghamshire Council will be funding and giving out food vouchers for child that are entitled to free school meals to claim for the October half term. Councillor Cooper and Councillor Glover suggested they contact the planning department to assist in chasing the Archaeological survey approval. 7 Clerks’ Report To receive a report from the Clerks on updates and activity on items since the last meeting and discuss any action required, these items will include, but not limited to the following: Clerk • Land transfer from Martin Grant • Land transfer from Taylor Wimpey o Including outstanding work and the request to relocate the bin on the trim trail. • Transfer of the Youth Club lease to the Parish Council • New Accessibility compliant website • Village walkaround and the report for Transport for Bucks • Village Foodbank grant funding awarded by Buckinghamshire Council • Governments ‘Changing of Planning Conditions’ Consultation • Correspondence received via email Deputy Clerk • Streetlighting faults and claims. • Tree survey quotes. • Enquiries from website, Facebook and phone calls. The Clerks provided reports to the meeting on activity since the last meeting which is included as Appendix A to these minutes. 8 Councillor Reports To receive a report from Councillors on activity since the last meeting. The Chairman invited the members of the Council in turn for their reports. Councillor Hellgren-Derry has replaced the notes on the Parish Council noticeboards in Burcott and on Moorlands to notify users of what can and cannot be published on them. • Councillor Tabiner- Crush reported on a) The hedges and road surface along Soulbury Road have been reported on Fix My Street. b) The folding flooding on Soulbury Road has been reported to Fix My Street. c) The missing 30mph sign at Park Gate has been reported to Transport for Buckinghamshire. Page 2 of 8 Minutes 27 Oct 20 - Final d) There was a dislodged metal manhole cover on Wantage Crescent, a resident assisted in putting it back. e) Reported attendance to the Planning working party to discuss recommendations for the Neighbourhood Plan. • Councillor Tring reported on a) Attended the village walkaround. b) Reported attendance to the Planning working party to discuss recommendations for the Neighbourhood Plan. c) Being involved in gathering information on the planting of a small hedge around the perimeter of the Woodlands play area which will be discussed later on the agenda. d) Reported a tree on the bottom of Wantage Crescent to Aylesbury Vale Housing Association as residents have reported problems of raised roots and a sewer odour in the area. • Councillor Benson had chased the Vale of Aylesbury Housing Trust about the overgrown hedge at their property at 40 Wantage Close. • Councillor Boyd has been looking at the Recreation Ground Project and reported attendance to the Planning working party to discuss recommendations for the Neighbourhood Plan.