OFFICE OF THE MANAGING DIRECTOR (WEST ZONE) M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd., G.P.H. Compound, Pologround, Indore Tender Specification No. MD/WZ/06/PUR/TS-1322(Online No. 2019_MPPKV_2929) Online due date for opening on:-01.02.2019 AT 11:00 AM Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 Issued by: The Chief Engineer (Purchase) O/o MD (West Zone), M. P. Paschim Kshetra Vidyut Vitaran Co. Ltd, G.P.H. Compound, Pologround, Indore (MP) Phone No: - 0731-2426116/203, 2426166 & 2426204, Fax No: - 0731-2423300. Website: - https://www.mptenders.gov.in & www.mpwz.co.in Email: - [email protected] CIN No-U40109MP2002SGC015121 T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 CONTENTS Sr. Section Schedule Particular Page no. No. 1 Section –I (A) Key Dates & Basic Tender Information 3-5 2 Section –I (B) Notice Inviting Tender 6-8 3 Section –I (C) Tender Form 9 4 Section –I (D) Guidelines & Instruction to Bidders 10-12 5 Section –I (E) Qualifying Criterion 13 6 Section –II General Instructions to Bidders 14-23 7 Section –III General Terms & Conditions of Contract 24-30 8 Section –IV Specification and Scope of Works 31-71 9 Section –V Schedule-I Price & Quantity 72-74 10 Schedule-II (A) General Information 75 11 Schedule-II (B) Commercial Information 76 12 Schedule-III (A) Schedule of Commercial Deviation 77 13 Schedule-III (B) Schedule of Technical Deviation 78 14 Schedule-IV Schedule of Financial Information 79 15 Schedule-V Declaration of Relationship Format 80 16 Schedule-VI Declaration /Undertaking (Firm/Partner is not 81 Debarred/Blacklisted) 17 Schedule-VII Declaration /Undertaking (Opening of Branch 82 office) 18 Schedule-VIII Check List 83 19 Schedule-IX Contract Agreement 85-86 20 Section –VI Test Audit Report (TAR) for System & 87-94 Expenditure Audit 21 Section –VII Test Audit Report (TAR) for LT Revenue Audit 95-118 SAVE ELECTRICITY ******************** T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 Page 2 of 118 SECTION-I (A) KEY DATES & BASIC TENDER INFORMATION Particulars Details Outsourcing of internal audit of various offices at circle level under MPPKVVCL, Name of Work Indore for the different FY from 2015-16 to 2018-19 Tender Specification number MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Due date of physical submission of Tender (proof of online EMD submission 31.01.2019 up to 11.00 Hrs. in Part-I + Techno-Commercial Bid in Part-II) in Hard Copy Key Dates Sr. Tender Stage Particulars Date & Time No. 1. Publishing Date* Tender Purchase- 11.01.2019 online at 17.00 Hrs 2. Document Download / Sale Start 11.01.2019 Date* at 18.00 Hrs 3. Seek Clarification Start Date 12.01.2019 at 11.00 Hrs 4. Seek Clarification End Date 14.01.2019 at 18.00 Hrs Pre-Bid Meeting Date* 5. Not Applicable 6. Bid Submission Start Date* 15.01.2019 at 18.00 Hrs 7. Bid Submission Closing Date* Online as well as 31.01.2019 Physical bid at 11.00 Hrs 8. Bid Opening Date* 01.02.2019 at 11.00 Hrs Financial Bid ( Envelope-C) Open Envelope-C (Price Bid) Will be informed 9. Date later Note: - (1) The bidders are required to submit all the desired documents online as well as physically. (2) The bidders have to upload following documents online as per key dates (I) IN ENVELOPE – A: - The Bidders are required to invariably upload the valid documentary evidence of submission of online EMD (or EMD Exemption Certificate if applicable) without which online offer i.e., Envelopes-B & C shall not be opened. (II) IN ENVELOPE – B: - The bidders have to upload following documents online in Envelope – B as per key dates: - (i) Following certificate: - It is certified that we unconditionally agreed to the following clauses of tender specification: - (i) PAYMENT TERMS : AGREED. (ii) SECURITY DEPOSIT : AGREED. (iii) PENALTY : AGREED. T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 Page 3 of 118 (iv) PERFORMANCE GUARANTEE : AGREED. (ii) Tender Form - upload duly sealed, signed & dated scan copy. (iii) Section-I (E) Qualifying Criterion. (a) Latest – Copy of registration issued by ICAI. (b) Copy of letter of C&AG empanelment for the FY 2018-19. (c) Certified copy of balance sheet & P&L Accounts for the FY 2017-18 . (d) Certified copy of latest partnership deed. (iv) Schedule-II (A) General information (v) Schedule-II (B) Commercial Information (vi) Schedule-III (A) Schedule of Commercial Deviation. (vii) Schedule-III (B) Schedule of Technical Deviation (viii) Schedule-IV Financial Information (ix) Schedule-V Declaration of Relationship Format (x) Schedule-VI Declaration/ Undertaking (Firm/ Partner is not debarred/ Blacklisted ) (xi) Schedule-VII Declaration / Undertaking (Opening of Branch office in the Indore/Ujjain Commissionaire area (xii) Schedule-VIII Check List. The above schedules should be filled online in specified templates and the supporting documents should also be attached online. Please note that in absence of the supporting documents the offer may not be evaluated & is liable for rejection. If required & considered by MPPKVVCL, requisite documents & clarifications against the online submissions may be asked physically from the concerned bidder while evaluation of the offers. (III) IN ENVELOPE – C: - The bidder has to quote their rates online only in schedule-I to be kept in Envelope ‘C’ and upload online as per key dates. Please note that, the Schedules of price bid, (Schedule-I), i.e. Financial offer (Envelope-C) will not be accepted physically. In case Envelope-C is submitted physically the bid will be rejected. The entire price bid shall be opened online as per key dates, but quoted rates for only qualified items of successful bidders will be read out & considered by the tender opening authority. (3) PHYSICAL SUBMISSION The documents uploaded online in Envelop-A & B must be submitted physically also in the same manner i.e. Envelop-A&B kept in main Envelop and submit the same on one (1) day prior from due date of opening of tender as per Key dates positively failing which the online offer may not be considered for opening. The MPPKVVCL may ask to produce original documents for verification purpose. The following documents shall be required to be submitted along with offer. The documentary evidence of submission of EMD and all the pages of complete tender document duly sealed & signed by the authorised partner of the firm along with supporting documents should be submitted in hard copy as per tender requirement. (4) The date of opening of financial / price bid may be informed after techno- commercial evaluation & related issues. The bidders may please keep themselves updated regarding price bid opening from the E-portal. T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 Page 4 of 118 (5) In case of any of above dates is declared as holiday / local holiday then the date will be shifted to next working day. -Sd- Chief Engineer (Pur) O/o MD (WZ), MPPKVVCL, Indore T.S. No. MD/WZ/06/PUR/TS-1322 due on 01.02.2019 Outsourcing of Internal Audit of various offices at Circle Levels under MPPKVVCL, Indore for the Different FY From 2015-16 to 2018-19 Page 5 of 118 SECTION-I (B) NIT No. MD/WZ/06/PUR/NIT- 233/ 666 Indore, dated 09.01.2019 Online tender is invited for supply of following items. The bid seals will be received online on the e-portal httpss://www.mptender.gov.in up to date & time indicated below. The tenders will be opened in the office of the undersigned as mentioned in tender time schedule (key date). If desired, the bidder or their duly authorized representatives may remain present at the time of opening of tender: - Tender Due date of S. Total Value Tender Fee opening Particular Unit EMD No. TS No. Qty Rs. (In Rs.) tender from (In Lacs) (In Rs.) 11:00 Hrs. Control & Relay Panel DC 11 KV C&R Panel for Feeder No. 330 Protection (2 F) 11 KV C&R Panel for X-mer Protection No. 224 1 1306 100000/- 5000/- 01.02.2019 33 KV X-mer Control Panel No. 220 272.09 33 KV Feeder Control Panel No. 166 33 KV C&R Panel for X-mer Control Panel No. 14 with differential Protection for 8 MVA PTR ISI Marked, DLMS Compliant Category ‘C’ as per ICS, LT 3 Phase 4 Wire, 10-40 Amp, Accuracy class 1.0 Electronic 2 1307 No. 10000 178.50 100000/ 5000/- 05.02.2019 Energy Meter with LCD Display along with Transparent polycarbonate hinge type meter box 3 Phase 4 Wire 40-200 Amp (Thread Through Composite) Trivector Energy Meter with GSM (GPRS Enabled) 3 1308 No. 3013 498.14 100000/- 5000/- 07.02.2019 Modem and External Housing Box of Engineering Plastic/SMC (For Housing the Unit) HT Meter with Modem for consumer 4 1309 No.