SMALL GRANTS AND AMBASSADOR’S FUND PROGRAM Quarterly Progress Report Jan – Mar, 2014 U.S Ambassador’s Fund Program Small Grants and Ambassador's Fund Program House No. 10, Street No. 30, F-7/1, Islamabad T: +92 51 2656433-5; Fax: +92 51 2656436 Website: www.sgafp.org.pk Table of Contents Highlights for the Quarter (January– March, 2014) ..................................................................................... 2 1. Applications Received & Processed ......................................................................................................... 4 1.1. Flow of Applications ............................................................................................................................. 4 1.2. Applications Processed ........................................................................................................................ 6 1.3. Applications Reviewed by the Technical Evaluation Committee ......................................... 7 1.4. Fully Processed Applications Submitted to USAID ................................................................... 8 1.5. Applications Reviewed by USAID .................................................................................................... 9 1.6. Applications Approved by USAID .................................................................................................... 9 2. Grant Agreements .......................................................................................................................................... 9 3. Funds Approved and Disbursed ................................................................................................................ 9 4. Physical Progress of Approved Projects .............................................................................................. 11 5. Support, Supervision and Compliance of Implementation Process ......................................... 13 6. Field Monitoring Visits and Institutional Assessment .................................................................... 14 7. Media Communication and Outreach .................................................................................................. 15 7.1. Activities of the Media and Communication Cell at SGAFP ............................................... 15 7.2. SGAFP’s Outreach ............................................................................................................................... 17 8. Finance and Accounts ................................................................................................................................ 18 9. Environmental Screening of Applications ........................................................................................... 18 10. Safety and Security Works ........................................................................................................................ 20 Miscellaneous ......................................................................................................................................................... 20 11. Impact Assessment ...................................................................................................................................... 21 12. Issues ................................................................................................................................................................ 22 13. Planning for Next Quarter (April– June, 2014) .................................................................................. 23 Annex-I: Applications in review process at USAID ................................................................................... 25 Annex-II: Non-Compliance letters issues under AFP during 14th Quarter ..................................... 27 Annex-III: Status of Grant Agreements Signed & Funds Approved & disbursed – as of March 2014 ............................................................................................................................................................................ 32 Annex IV: Status of the region and sector wise approved projects, and funds (US$) approved and disbursed ......................................................................................................................................................... 43 Annex V: Region-wise physical progress of the approved projects, and funds (US$) approved and disbursed ......................................................................................................................................................... 44 Annex VI: Sector-wise physical progress of the approved projects, and funds (US$) approved and disbursed ......................................................................................................................................................... 45 Annex VII: Status of the region and sector wise Project Summaries, Bi-weekly summaries, Success Stories, and Case Studies under ..................................................................................................... 47 Annex VIII: Exercise for District wise Security Risk Assessment ........................................................... 56 Annex IX: Immediate Impact/Outputs of SGAFP’s Funded Projects .................................................. 60 Annex X: Parts of SGAFP’s Grant Manual about Performance Security ............................................ 61 SGAFP’s Quarterly Progress Report (January-March, 2014) for U.S. AFP Page 1 Highlights for the Quarter (January– March, 2014) Statistical Abstract This is the 14th quarterly progress report of Ambassador’s Fund Program component of SGAFP for the period Jan-Mar, 2014. While reflecting the sequential order of SGAFP’s grant cycle management, the table below presents achievements during the reporting quarter as well as cumulative status as of March 31, 2014. S.# Indicators During Cumulative the Qtr. as of 31 (Jan-Mar. Mar, 14 14) 1 Applications received 113 1,470 1.1 New priority area applications 113 368 1.2 Non-priority area applications - 1,102 2 Number of applications shared with USAID 113 288 2.1 Applications reviewed by USAID 147 287 2.1.1 Cleared for processing 65 120 2.1.2 No Further Action 82 167 2.2 Applications in process at USAID 1 1 3 Applications assigned for desk review 98 1,416 4 Applications completed desk review 102 1,407 4.1 Non-compliance Letters issued 82 1,090 4.2 Referred to other USAID projects - 8 4.3 Taken back by applicants - 73 4.4 Reviewed by SGAFP Technical Evaluation Committee (TEC) 20 236 5 Institutional Assessment of the applicants undertaken 27 388 6 Applications submitted to USAID 22 234 6.1 Recommended for award 8 175 6.2 Recommended for non- award 14 59 7 Applications reviewed & decision taken by USAID/GRC 18 208 7.1 Awarded 10 103 7.2 Non-awarded 8 104 7.3 Referred to other USAID’s Programs/Projects - 1 8 Applications in process at USAID 26 26 9 Grant agreements signed between SGAFP and applicant 11 99 organizations 9.1 Grant Agreements under process 4 4 10 Funds approved by USAID in US $ 736,520 9,160,174 11 Funds disbursed to grantee organizations in US$ 245,155 7,140,754 12 Grants/Projects completed 10 76 Other events: On USAID’s instruction, SGAFP terminated the receipt of new applications under AFP with effect from March 01, 2014. Accordingly, SGAFP has not entertained any new application since March 01, 2014. SGAFP’s Quarterly Progress Report (January-March, 2014) for U.S. AFP Page 2 SGAFP’s representative attended meeting of the OSG-Gender Working Group on January 30, 2014. The discussion mainly revolved around the task of designing manual for staff orientation on gender and development and preparation of presentations for forthcoming meeting of the implementing partners. SGAFP’s central office team comprising Manager Finance & Accounts, Manager M&E and Financial Compliance Officer conducted the programmatic and financial review of two completed and one on-going grant located in Balochistan province under AFP. SGAFP organized a one-day Grantee Capacity Building and Experience Sharing Workshop at Quetta where representatives of 11 grantees (5 AFP and 6 SGP) attended the workshop and presented the details of their grants. The COP along with Manager M&E and PO-Implementation visited grant activities of Rohtas Fort in Jhelum funded under AFP and implemented by HWF. It was observed that the grant funds have been efficiently used as reflected in the pictures to renovate and rehabilitate some parts of the fort with full compliance of planned branding and marking requirements. SGAFP’s Quarterly Progress Report (January-March, 2014) for U.S. AFP Page 3 1. Applications Received & Processed 1.1. Flow of Applications On USAID’s instruction, SGAFP terminated the receipt of new applications under AFP with effect from March 01, 2014. Quarterly review of applications received during the quarter January-March, 2013 presents receiving of 113 applications in two months (Jan-Feb 2014) at an average of 56.5 applications per month. In comparison with the previous quarter, the number of applications received has significantly increased from 67 in the previous quarter to 113 applications in the reporting period with overall 8% contribution to the total applications received. The visible increase in the reporting period is attributed to USAID’s decision for closure of receiving fresh application with effect from February 28, 2014, primarily in view of remaining life of SGAFP. By the end of reporting quarter, SGAFP has cumulatively received 1,470