MM 25.08.2015 LISBURN & CASTLEREAGH CITY COUNCIL Minutes of the Monthly Meeting of Council held in the Island Civic Centre, The Island, Lisburn, on Tuesday, 25 August 2015 at 7:00 pm PRESENT: The Right Worshipful the Mayor Councillor R T Beckett Deputy Mayor, Councillor A Redpath Aldermen W J Dillon, D Drysdale, A G Ewart, M Henderson, T Jeffers, W A Leathem, S Martin, S P Porter, G Rice and J Tinsley Councillors N Anderson, J Baird, B Bloomfield MBE, S Carson, P Catney, A P Ewing, J Gallen, O Gawith, A Girvin, A Givan, J Gray MBE, A Grehan, B Hanvey, V Kamble, H Legge, J McCarthy, A McIntyre, U Mackin, B Mallon, T Mitchell, T Morrow, Jenny Palmer, John Palmer, L Poots, M Tolerton and R Walker IN ATTENDANCE: Lisburn & Castlereagh City Council Chief Executive Director of Corporate Services Director of Development and Planning Director of Leisure and Community Services Head of Environmental Health Head of Central Support Services Head of Marketing and Communication (Miss A Goddard) Transition Manager IT Officer Committee Secretary Attendance Clerk Commencement of the Meeting At the commencement of the meeting, The Right Worshipful the Mayor, Councillor R T Beckett, having welcomed those present to the meeting, thanked Members for their attendance. Councillor J McCarthy entered the Meeting at 7.01 pm. Prayers At the invitation of The Right Worshipful the Mayor, Councillor R T Beckett, Pastor Jimmy Ritchie, Hillsborough Elim Pentecostal Church, addressed the Council. During prayer Pastor Ritchie remembered the families of the following who had been bereaved recently: 299 MM 25.08.2015 Prayers (Cont’d) - Mr Tom Branniff, Technical and Estate Services, whose father, Mr Patrick Branniff, died following a road traffic accident on Friday 14 August 2015 - Mrs Jennifer McKelvey, Central Support Services, whose father, Mr Robert Pelan, passed away on Monday 17 August 2015 - four year old Oliver Scullion who died following an industrial accident at the family’s Hilden Brewery on Thursday 13 August 2015 - 10 year old Bradley Logan who died whilst at a visit to a funfair in Newcastle on Saturday, 15 August 2015 - Family of the late former Alderman William (Billy) McAllister, whose wife, Mrs Eleanor McAllister, passed away on 8 August 2015 - Scottish Motorbike rider, Andy Lawson, who died following an accident at the Ulster Grand Prix on Saturday 8 August 2015 1. Business of The Right Worshipful the Mayor The Right Worshipful the Mayor outlined a number of engagements he had attended during the month as follows: - reception for the Mayor and Lady Mayoress of Warrington, who had been visiting Lisburn in conjunction with the Peace Cup. The Right Worshipful the Mayor congratulated Crewe United for having won the Peace Cup this year - the Pipe Band Championships at Moira Demesne at which The Right Worshipful the Mayor had been Chieftain. The Right Worshipful the Mayor put on record his thanks, and that of the Development Committee, to the Council staff across the various Council departments who had been involved in any way with this event. The Pipe Band community had complimented the Council staff in the manner in which they had carried out their duties during the event - Ulster Grand Prix Bike Week. The Right Worshipful the Mayor expressed thanks and appreciation to the efforts of the volunteers from Dundrod and District Motor Club and also to all Council Officers and staff from the Leisure & Community Services, Environmental Services and also the Marketing and Communications Unit of the Corporate Services Department for their efforts in ensuring the event had been successful - the service in Lisburn Cathedral to commemorate the centenary of the Gallipoli Campaign at which he had laid a wreath and at which dignitaries from New Zealand had been in attendance. The Right Worshipful the Mayor thanked all Members of Council who had been in attendance at this church service, including the Chief Executive who had assisted him in laying the wreath during the service - reception for County and District Officers of the Royal Black Institution. The Right Worshipful the Mayor welcomed the fact that the Co Antrim parade would take place in Lisburn on Saturday, 29 August 2015 which would bring tens of thousands of visitors into the City 300 MM 25.08.2015 1. Business of The Right Worshipful the Mayor (Cont’d) - the launch of the annual Wings Appeal which this year coincided with the 75th Anniversary of the Battle of Britain and the mayoral reception for all the Royal British Legion volunteers - annual duck derby at the Lisburn LeisurePlex. The Right Worshipful the Mayor expressed thanks and appreciation to all Council staff at the LeisurePlex for their efforts at this event, the proceeds having gone to the mayoral charity, the Mary Peters Trust. The Right Worshipful the Mayor also welcomed the large number of children that had participated in the Council’s Summer Scheme during which the participants enjoyed activities in both the Lisburn LeisurePlex and the Ice Bowl in Castlereagh. In conclusion The Right Worshipful the Mayor advised the Council of his participation in the annual Great North Run for his mayoral charity next month and drew Members’ attention to a sponsor sheet that was being passed round for any Member who wished to make a donation. 2. Apologies It was agreed to accept apologies for non-attendance at the meeting on behalf of Councillors R Butler and S Skillen, and the Director of Environmental Services. 3. Declarations of Interest The following declarations were made: Alderman A G Ewart declared an interest in Items: 9.10 Correspondence from the Department of Social Development - Application for Renewal of a Track Betting Licence for Down Royal Racecourse, and 9.17 Committee for Social Development Consultation – Housing (Amendment) Bill Alderman S P Porter declared an interest in items 9.5.1 Social Investment Fund Projects – Select List of Contractors, and 9.26 Public Health Agency – Analysis of Potentially Avoidable Premature Mortality in Northern Ireland 2001-2013 Councillor H Legge declared an interest in items 9.11 Northern Ireland Housing Executive Draft Corporate and Business Plans 2015/16 and 2017/18 and 9.17 Committee for Social Development Consultation – Housing (Amendment) Bill 301 MM 25.08.2015 3. Declarations of Interest (Cont’d) During the course of the Meeting the following declarations were made:- Councillor Jenny Palmer declared an interest in Item 9.5.1 Social Investment Fund Projects – Select List of Contractors in view of her being a political adviser to the Resurgam Trust. Councillor A McIntyre declared an interest in item 9.8 Northern Ireland Local Government Association – Dairy Farm and Milk Production Industry in view of his membership of NILGA’s Rural Development Committee. Councillor J Baird declared an interest in item 9.8 Northern Ireland Local Government Association – Dairy Farm and Milk Production Industry in view of him being an active farmer Alderman W J Dillon declared an interest in item 9.10 Correspondence from Department of Social Development – Application for Renewal of a Track Betting Licence for Down Royal Racecourse in view of his honorary membership of the Down Royal Racecourse. 4. Council Minutes It was proposed by Alderman A G Ewart, seconded by Councillor T Morrow, and agreed that with the exception of item 14.6 Council Representative on Lagan Valley Regional Park, which was subject to reconsideration under the “Call-In” procedure, the minutes of the meeting of Council held on 28 July 2015 be confirmed and signed. 5. Matters Arising Item 9.3 Page 281 Junior Parkrun – Request for Use of Moira Demesne Councillor O Gawith conveyed thanks to the Council from the organisers of the Junior Parkrun for having acceded to the use of Moira Demesne for Junior Parkrun events on Sunday mornings. 6. Deputations There were no deputations to be received at the Meeting. 7. Business Required by Statute (i) Signing of Legal Documents There were no legal documents for signing at the Meeting. 302 MM 25.08.2015 8. Adoption of Minutes of Committees It was agreed that the minutes and recommendations of the undernoted meeting be adopted, subject to any changes recorded below: Special Development Committee 20 August 2015 Proposed by Alderman A G Ewart Seconded by Alderman W J Dillon Matters Arising There were no matters arising. 9. Report from Chief Executive It was agreed that the reports and recommendations of the Chief Executive be adopted, subject to any decisions recorded below. Items for Decision 9.1 Community Christmas Trees & “Switch On” Events Draft Funding Policy 2015-2017 The Chief Executive reported that the former Lisburn City Council had operated a scheme whereby a number of local communities had been provided with a Christmas tree and encouraged to organise local community “switch-on” events for which they could apply for Council grant assistance. This policy excluded central areas of urban Lisburn which the former City Council believed had been adequately catered for through the civic Christmas Trees provided both at the Lagan Valley Island Civic Headquarters, and in Market Square, Lisburn. It was agreed that the Community Christmas Trees & “Switch On” Events Draft Funding Policy 2015-2017 for Lisburn & Castlereagh City Council, as circulated, be agreed. 9.2 Christmas Switch On Event The Chief Executive reminded the Council of its decision in June 2015 that officers from the Marketing and Communications Unit, liaise with the Chairman of the Corporate Services Committee and The Right Worshipful the Mayor, as to the arrangements for the Christmas Switch-On event, which would take place in Lisburn City Centre on Thursday 19th November. The Chief Executive advised that the Switch-On event, which was organised by the Marketing and Communications Unit, Corporate Services Department, would include a Christmas Parade and the Switching-On of the lights by The Right Worshipful the Mayor at the new public realm space in Lisburn City Centre.