FAIRFIELD COMMUNITY SCHOOL DISTRICT, FAIRFIELD, IOWA BOARD OF DIRECTORS Monday, April 12, 2021 Public Hearing and Regular Board Meeting @ Fairfield ACT Building, 6:30 p.m. In order to do its part to curtail the spread of COVID-19, this Meeting will be held electronically in a ZOOM meeting format. Copy and paste into your browser: Join Zoom Meeting https://gpaea.zoom.us/j/99640534091 Meeting ID: 996 4053 4091 One tap mobile +13126266799,,99640534091# US (Chicago) +16468769923,,99640534091# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 646 876 9923 US (New York) +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 900 6833 US (San Jose) +1 253 215 8782 US (Tacoma) Meeting ID: 996 4053 4091 Find your local number: https://gpaea.zoom.us/u/adowVh5Iv2 At this time the Fairfield CSD will hold a public hearing for the school budget for fiscal year 2022. Public Hearing I. Call to Order II. Roll Call III. Public Hearing to consider the proposed Fairfield School Budget for Fiscal Year 2021-2022. IV. Adjourn (A) The regular monthly meeting of the Board of Directors of the Fairfield Community School District to be held at 6:30 p.m. on the third Monday of each month. The meeting is open to the public and the public is encouraged to attend. Time is provided in the meeting for public input. The mission of the Fairfield Community School Board of Directors is: One Fairfield, Where Relationships, Foster growth, Protect learners, Unlock individual potential, Serve every student every day. Regular Board Meeting Agenda I. Call to Order A. Roll call B. Perfection and Approval of the Agenda (A) pg. 1 C. Approval of Consent Agenda (A) pg. 2 1. Approval of Minutes a. March 15, 2021 Public Hearings, Regular Board Meeting pg. 3 and Closed Session Minutes b. March 18, 2021 Work Session Minutes pg. 5 c. March 30, 2021 Work Session Minutes pg. 6 2. Approval of Bills a. Secretary Bills pg. 7 b. Board Bills pg. 20 3. Donations pg. 35 a. Standing Transfer Approval b. Inter-Agency Tuition Agreement(s) c. Open Enrollment pg. 36 i. In 1. Foss, Sofia K Mt. Pleasant 2021-22 2. Juran, Hazel K Mt. Pleasant 2021-22 ii. Out 1. Ledger, Avery K Pekin 2021-22 4. Classified Staff Information pg. 37 5. Certified Staff Information pg. 40 6. Monthly Financial Report 7. May Calendar pg. 48 II. CMBA/CANCO Presentation (I) III. Old Business IV. Student Report (I) V. Board Committee Update Reports- Policy, Facilities, Tech, Work Session, Handbook, Curriculum, Education Foundation, Before & After School (I) VI. Administrative Reports (I) pg. 49 VII. New Business A. Approve Fairfield School Budget for Fiscal Year 2021-2022. (A) pg. 100 B. Approve the waiver of the 10-hour community service requirement for pg. 101 only the graduating class of 2021. (A) C. Approve Red Cross facility use contract. (A) pg. 102 D. Approve final plan for general construction from CMBA/CANCO. (A) pg. 107 E. Approve the three-year contract with Tyler Technologies. (A) pg. 109 F. Approve Board Policies at the first reading; 606.8 Outside Resource People, pg. 113 607.1 Student Guidance and Counseling Program, 607.2 Student Health Services, 607.4 Supervision of After School Programs, 608 District Operation During Public Emergencies. (A) G. Approve Board Policies at the second reading; 503.4R Good Conduct Rule pg. 119 Regulation, 505.1 Student Progress Reports and Conferences, 505.5 Graduation Requirements, 505.6 Early Graduation, 505.9 Registration-Scheduling Changes-Dropping Courses, 603.3 Special Education, 603.6 Physical Education. (A) VIII. Public Participation On behalf of fellow Board members, at this time I would like to invite those that has previously filled out a form, with comments about items of interest or concern to address the board. Please begin by stating your name and relationship to the school. It would be appreciated if you would limit your comments to 5 minutes. We ask that you remember that Iowa law prohibits us from discussing specific employees or their job performance. IX. President (I) 1. Highlights (I) X. Adjourn (A) Recommendation Policy: Date: April 12, 2021 Naine: Robin Leonard Position: Business Manager Recommendation: To approve the agenda as presented. Notes: Staff--- --------------- Director --1--r- � Administ-ration----o!'- m!iii-. J-----..-4-�-aJrv-L- Administration� Superintendent�;; � Comments: Motion By: _________ Second By: _________ Board of Directors Yes No 1. Christi Welsh 2. Frank Broz 3. Tim Bower 4. John McKerley 5. Debi Plum 6. Kelly Scott 7. Margo VonStrohuber ----- Approved ----- Not Approved 1 Recommendation Policy: Date: April 12, 2021 Name: Robin Leonard Position: Business Manager Recommendation: To approve the consent agenda as presented: Approval of Consent Agenda (A) 1. Approval of Minutes a. March 15, 2021 Public Hearings, Regular Board Meeting and Closed Session Minutes b. March 18, 2021 Work Session Minutes c. March 30, 2021 Work Session Minutes 2. Approval of Bills a. Secretary Bills b. Board Bills 3. Donations 4. Standing Transfer Approval 5. Inter-Agency Tuition Agreement(s) 6. Open Enrollment a. In I. Foss, Sofia K Mt. Pleasant 2021-22 2. Juran, Hazel K Mt. Pleasant 2021-22 b. Out 1. Ledger, A very K Pekin 2021-22 7. Classified StaffInformation 8. Certified StaffInformation 9. Monthly Financial Report 10. May Calendar Motion By: --------- Second By: --------- Board of Directors Yes No 1. Christi Welsh 2. Frank Broz 3. Tim Bower 4. John McKerley 5. Debi Plum 6. Kelly Scott 7. Margo VonStrohuber _____ Approved _____ Not Approved 2 FAIRFIELD COMMUNITY SCHOOL DISTRICT, FAIRFIELD, IOWA BOARD OF DIRECTORS Monday, March 15, 2021 Public Hearings. Regular Board Meeting and Closed Session 6:30 p.m. Public Hearing Minute I. The meeting was called to order by Board President Christi Welsh at 6:32 p.m. The meeting was held online via a Zoom meeting. Board members present were: Debi Plum, Frank Broz, John McKerley, TimBower, Kelly Scott and Christi Welsh. Margo VonStrohuber was absent. 11. Public Hearing to share information on the District Developed Service Delivery Plan. III. Adjourn Debi Plum moved to aqjournat 6:41 p.m. Tim Bower seconded. Motion carried; all ayes (6). Public Hearing Minutes I. The meeting was called to order by Board President Christi Welsh at 6:41 p.m. Board members present were: Debi Plum, Frank Broz, John McKerley, Tim Bower, Kelly Scott and Christi Welsh. Margo VonStrohuber was absent. II. Public Hearing to consider the calendar for school year 2021-2022, per Iowa Code section 279.10. III. AdjournKelly Scott moved to aqjournat 6:48 p.m. Tim Bower seconded. Motion carried; all ayes (6). Regular Boa.rd Meeting Minutes l. Call to Order A. Roll call The meeting was called to order by Board President Christi Welsh at 6:48 p.m. Board members present were: Debi Plum, Frank Broz, John McKerley, Tim Bower, Kelly Scott and Christi Welsh. Margo VonStrohuber was absent. B. Perfectionand Approval of the Agenda Kelly Scott moved to approve the agenda as presented. Tim Bower seconded. Motion carried; all ayes (6). C. Approval of Consent Agenda Frank Broz moved to approve the consent agenda. Kelly Scott seconded. Motion carried; all ayes (6). 11. Old Business 111. Public Participation Spencer Hilger spoke about an Internet safe space/room/ student access and lack of high-speed internet at the Esports room. Bonnie Hilger spoke about the availabilityof classes to get an AA degree while in high school. IV. Student Report-None. V. Heidi Grunwald- F ACS Classroom Presentation VI. Board Committee Update Reports- Policy, Facilities, Tech, Work Session, Handbook, Education Foundation, Before& After School VII. Administrative Reports Vlll. New Business A. Approve the 2021-2022 School Year Calendar. Tim Bower moved to approve the 2021- 2022 School Year Calendar. Kelly Scott seconded. Motion carried; all ayes (6). B. Approve the District Developed Service Delivery Plan. Kelly Scott moved to approve the District Developed Service. Debi Plum seconded. Motion carried; all ayes (6). C. Approve the Budget Guarantee Resolution Frank Broz moved to approve the budget guarantee resolution. Deb Plum seconded. Motion carried; all ayes (6). D. Approve Board Policies at the first reading; 503.4R Good Conduct Rule Regulation, 505.1 Student Progress Reports and Conferences, 505.5 Graduation Requirements, 505.6 Early Graduation, 505.9 Registration­ Scheduling Changes-Dropping Courses, 603.3 Special Education, 603.6 Physical Education. Tim Bower moved to approve the board policies at the first reading. John McKerley seconded. Motion carried; all ayes (6). E. Approve the board policies at the second reading: 606.2 School Ceremonies, . 3 606.3 Animals in the Classroom, 606.5 Student Field Trips and Excursions, 606.6 Insufficient Classroom Space, 606.7 Homework. Kelly Scottmoved to approve the board policies at the second reading. Frank Broz seconded. Motion carried; all ayes (6). IX. President X. Highlights XI. AdjournDebi Plum moved to aqjourn at 8:35 p.m. Kelly Scottseconded. Motion carried; all ayes (6). losed Se sion Agenda 1. Tim Bower moved to go into the closed session at 8:46 p.m., per Iowa Code 21.5 (1) U) to discuss the sale of particular real estate only where premature disclosure cou Id be reasonably expected to decrease the price the governmental body would receive for that property. Kelly Scott seconded. Motion carried all ayes (6). 11. Returnto open session III. Adjourn Tim Bower moved to aqjournat 9:29 p.m. Kelly Scott seconded. Motion carried; all ayes (6). To view the recording of this board meeting, Copy and Paste the below link into your browser. http ://gpaea.zoom.us/re /share/oJZt"I cld avmTT5.lyvF- Kbg6Z Kudrnin7.I 6NhWLSvJXGf2u I F 87pxZ388.IGaOWrFkW4mdV 'Y Passcode: ZxCPly=G Robin Leonard, Board Secretary Christi Welsh, Board President 4 FAIRFIELD COMMUNITY SCHOOL DISTRICT FAIRFIELD, IOWA BOARD OF DIRECTORS ACT Building, 403 S 20th St Work Session, Thursday 03/18/2021 6:30 p.m.