EUROPEAN COMMISSION DG MOVE STUDY ON REPORTING OBLIGATION RESULTING FROM DIRECTIVE 2010/65/EU (REQUEST FOR SERVICES MOVE/D1/2012-376) CALL FOR TENDER UNDER TREN/R1/350-2008 LOT 3 Final Study Report INTERMEDIATE REPORT 1 December 12, 2013 1. TABLE OF CONTENTS 1. Table of contents ___________________________________________________ 3 2. Glossary __________________________________________________________ 5 3. Executive summary ________________________________________________ 11 4. Introduction ______________________________________________________ 17 4.1 Context of the mission _____________________________________________________ 17 4.2 Objectives of the assignment _______________________________________________ 20 5. Methodology and work plan __________________________________________ 21 6. Scope of the Reporting Formalities Directive _____________________________ 23 6.1 Territorial scope of the RFD ________________________________________________ 23 6.2 Material scope of the RFD __________________________________________________ 23 7. The possibility of extending the simplification introduced by the Reporting formalities Directive (Art. 15(a) RFD) ___________________________________ 25 7.1 Context _________________________________________________________________ 25 7.2 Issue clarification _________________________________________________________ 30 7.3 Research questions _______________________________________________________ 30 7.4 Analysis ________________________________________________________________ 31 7.5 Conclusions _____________________________________________________________ 39 7.6 Recommendations ________________________________________________________ 40 8. The compatibility of the River Information Services with the electronic data transmission process referred to in the Reporting Formalities Directive (Art. 15(b) RFD) _______________________________________________________ 43 8.1 Context _________________________________________________________________ 43 8.2 Issue clarification _________________________________________________________ 43 8.3 Research questions _______________________________________________________ 44 8.4 Analysis ________________________________________________________________ 44 8.5 Conclusions _____________________________________________________________ 56 8.6 Recommendations ________________________________________________________ 58 9. The progress towards harmonisation and coordination of reporting formalities that has been achieved under Article 3 of the Reporting Formalities Directive (Art. 15(c) RFD) ___________________________________________________ 61 9.1 Context _________________________________________________________________ 61 9.2 Issue clarification _________________________________________________________ 63 9.3 Research questions _______________________________________________________ 66 9.4 Analysis ________________________________________________________________ 67 9.5 Conclusions ____________________________________________________________ 131 9.6 Recommendations _______________________________________________________ 132 TRACTEBEL ENGINEERING 15/11/2013 3 10. The feasability of avoiding or simplifying formalities for ships that have called at a port in a third country or free zone (Art. 15(d) RFD) _____________________ 133 10.1 Context ________________________________________________________________ 133 10.2 Issue clarification ________________________________________________________ 134 10.3 Research questions ______________________________________________________ 136 10.4 Analysis _______________________________________________________________ 137 10.5 Conclusions ____________________________________________________________ 153 10.6 Recommendations _______________________________________________________ 155 11. The available data concerning ship traffic/movement within the Union, and/or calling at third country ports or in free zones (Art. 15(e) RFD) ______________ 157 11.1 Context ________________________________________________________________ 157 11.2 Issue clarification ________________________________________________________ 157 11.3 Research questions ______________________________________________________ 157 11.4 Analysis _______________________________________________________________ 158 11.5 Conclusion _____________________________________________________________ 180 11.6 Recommendations _______________________________________________________ 182 12. General conclusions _______________________________________________ 185 13. General Recommendations __________________________________________ 189 14. ANNEXES _______________________________________________________ 193 14.1 Annex 1: Questionnaire - Stakeholder consultation _____________________________ 193 14.2 Annex 2: List of consulted persons and documents – Art. 15(a) and (b) RFD ________ 195 14.3 Annex 3: List of consulted persons and documents – Art. 15(c) RFD _______________ 198 14.4 Annex 4: List of consulted persons and documents – Art. 15(d) RFD ______________ 200 14.5 Annex 5: List of consulted persons and documents – Art. 15(e) RFD _______________ 206 14.6 Annexes re Art. 15(e) RFD ________________________________________________ 207 Annex 1. Survey EPSCA Members _____________________________________________ 207 Annex 2. Content cargo reporting forms _______________________________________ 210 Annex 3. Figures __________________________________________________________ 212 4 2. GLOSSARY ACRONYM Full name Definition AIS is an automatic tracking system used on ships and by vessel traffic services (VTS) for identifying and locating vessels by electronically exchanging data with other nearby ships AIS Base stations and Satellites. Automatic Identification When satellites are used to detect AIS signatures then the term Satellite-AIS (S-AIS) is used. AIS System AIS information supplements marine radar, which continues to be the primary method of collision avoidance for water transport. Information provided by AIS equipment, such as unique identification, position, course, and speed, can be displayed on a screen or an Electronic Chart Display Information System (ECDIS). ASP (Microsoft®) is a server-side scripting environment that can be used to create and run dynamic, interactive Web server applications. ASP Active Server Pages With ASP, HTML pages, script commands, and COM, components can be combined to create interactive Web pages and powerful Web-based applications that are easy to develop and modify. The Blue Belt is an area where vessels can operate freely within the EU internal market with a minimum of administrative burden while safety, security, environmental protection as well as customs and tax policies are Blue Belt enhanced by the use of maritime transport monitoring and reporting capabilities (processes, procedures and information systems). EDI Electronic Data Information EDI is a method for transferring data between different computer systems or computer networks. The European MSs are the members of the European Union and are party to treaties of the European Union (EU) and thereby subject to the privileges and obligations of EU membership. There are 28 member states of the EU: Austria, Belgium, Bulgaria, Cyprus, Croatia, Czech Republic, (E)MSs (European) Member States Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, the Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden and the United Kingdom. TRACTEBEL ENGINEERING 15/11/2013 5 EMSA is one of the EU's decentralised agencies, which provides technical assistance and support to the EC European Maritime Safety and MSs in the development and implementation of EU legislation on maritime safety, pollution by ships and EMSA Agency maritime security. It has also been given operational tasks in the field of oil pollution response, vessel monitoring and in long range identification and tracking of vessels. Electronic Reporting The ERINOT message is an obligatory message with a purpose to notify national authorities and, when ERINOT International Notification necessary, port authorities about the voyage and cargo (dangerous and non-dangerous) details for the message message vessel which in navigating the inland waterways. Free zones are special areas within the customs territory of the Community. Goods placed within these areas are free of import duties, VAT and other import charges. Free zone treatment applies to both non-Community and Community goods: Non-Community goods stored in the zone are considered as not yet imported to the customs territory of the Community whereas certain Community goods stored in free zones can be considered as already exported. On importation, free zones are mainly for storage of non-Community goods until they are released for free Free Zone circulation. No import declaration has to be lodged as long as the goods are stored in the free zone. Import and export declarations have only to be lodged when the goods leave the free zone. In addition, there may be special reliefs available in free zones from other taxes, excises or local duties. These will differ from one zone to another. The free zones are mainly a service for traders to facilitate trading procedures by allowing fewer customs formalities. An FTP is a common method of transferring and exchanging files between two computers via the Internet FTP File Transfer Protocol (over any network). It is a simple network protocol based on Internet Protocol. HTML is the language that Web